SUBMIT SDRRM TEAM SDRRM PLAN SDRRM TWINNING to sgod.ckr@gmail.com Deadline : OCTOBER 15, 2015 DEPARTMENT OF EDUCATION 1 SCHOOL DRRM TEAM DEPARTMENT OF EDUCATION 2 Why have SDRRM Team? 1. Provide a coordinated, effective response to emergency and disaster situations 2. Protect and preserve the health, safety and well-being of all members of the school community, namely, the faculty, support staff, volunteers and caretakers, and learners 3. Ensure that all school members know what to do in the event of an emergency or disaster 4. Ensure that prevention and preparedness systems are in place at the school level to minimize the damaging effects of disasters. DEPARTMENT OF EDUCATION DRRM TEAM Template SDRRMC Thematic Areas Roles and Responsibilities PREVENTION AND Pillar 3 Pillar 1: Pillar 2: PREPAREDNESS Safe School DRR in RECOVERY & MITIGATION RESPONSE Educatio Learning Disaster The knowledge and REHABILITATION Facilities Management The limitation ofofthe adversen The provision capacities developed by Measures that ensure the impacts of hazards and emergency services and governments, professional Prevention -Engage schools&in early warning andduring early - Establishment of making a coordination and ability of affected related disasters. Mitigation public assistance -action Develop quality teaching and learning materials response and recovery systems meaningful and effective. Mitigation communities/areas toeng’g restore measures encompass information management protocol or immediately after a organizations, communities for students and teachers. their normal levelto ofsave techniques & hazard-resistant disaster in order and individuals to effectively --School-based Mapping and review of DRRM learning functioning by rebuilding construction as well as drills •Safe school sites andOffice resilient classroom designs lives, reduce health Preparedness -Creation Issuance ofDRRM school safety and preparedness of anticipate, respond to, and - and Psychosocial training materials livelihood and damaged improved environmental construction strategies impacts,from, ensure public recover the Impacts of measures Designation of regional, division and school infrastructures and increasing policies and public awareness --School Updated Physical Facilities Manual and DRR waste management and vegetable gardens •Retrofitting and replacement of schools safety and meet the basic likely, imminent or current (R.A. RESPONSE the10121) communities' DRRM focal persons Resource Manual subsistence needs of the • Incorporation of the welfare of people with hazard events or conditions. organizational capacity. (R.A. Conduct of of school-based risk assessments (R.A. 10121) of Frontline Responders -Orientation ofschool school heads and school DRRM focal disabilities in design and construction --Institutionalization Provision training for teachers people affected. on DRRM (R.A. 10121) 10121) Pillar Pillar 1: 2: and mapping & persons on materials protocols during emergencies or (TLS) • Recovery Identification of temporary learning spaces Team curriculum and methodologies. disasters Rehabilitation DEPARTMENT OF EDUCATION 6 DRRM TEAM Template Roles and Responsibilities Thematic SDRRMC Areas TLE TEACHER Prevention & Mitigation TLE TEACHER Preparedness TLE TEACHER RESPONSE TLE TEACHER Recovery & Rehabilitation Pillar 1: Safe Learning Facilities Pillar 2: School Disaster Management Pillar 3 DRR in Educatio n ASSESS BUILDING RECOMMEND REPAIRS ASSESS DAMAGES SUPERVISE REPAIRS DEPARTMENT OF EDUCATION 6 DRRM TEAM Template Roles and Responsibilities Thematic SDRRMC Areas DRRM FOCAL PERSON Pillar 1: Safe Learning Facilities Prevention & Mitigation DRRM FOCAL PERSON Preparedness DRRM FOCAL PERSON RESPONSE DRRM FOCAL PERSON Recovery & Rehabilitation DEPARTMENT OF EDUCATION Pillar 2: School Disaster Management Pillar 3 DRR in Educatio n COORDINATE ALL DRRM EFFORTS ORGANIZE DRRM TEAM DRRM PLAN REPORT DISASTER IMPACTS ASSESS POST DISASTER INTERVENTIONS 6 DRRM TEAM Template Roles and Responsibilities Thematic SDRRMC Areas SCIENCE TEACHER SCIENCE TEACHER Pillar 1: Safe Learning Facilities Pillar 2: School Disaster Manage ment Pillar 3 Pillar 3 DRR inin DRRM Education Education Prevention & Mitigation CRAFT ADVOCACY MATERIALS Preparedness OVERSEES DRRM LESSONS SCIENCE TEACHER RESPONSE SCIENCE TEACHER Recovery & Rehabilitation DEPARTMENT OF EDUCATION MONITORS TEMPORARY LEARNING FACIILIIES REHABILITATE LEARING FACILITIES 6 DEPARTMENT OF EDUCATION PREVENTION DEPARTMENT OF EDUCATION Disaster Prevention - the outright avoidance of adverse impacts of hazards and related disasters. DEPARTMENT OF EDUCATION MITIGATION DEPARTMENT OF EDUCATION Disaster Mitigation - the lessening or limitation of the adverse impacts of hazards and related disasters. DEPARTMENT OF EDUCATION PREPAREDNESS DEPARTMENT OF EDUCATION Disaster Preparedness - the knowledge and capacities to effectively anticipate, respond to, and recover from, the impacts of likely, imminent or current hazard events or conditions. DEPARTMENT OF EDUCATION EXAMPLE of DRRM TEAM DEPARTMENT OF EDUCATION 15 THEMATIC& AREAS PILAR& I& (& SAFE& SCHOOL& FACILITIES) Composition& of& DRRM& Team Identifies)prospective)partners)for)resource) acquisition)and)other)purposes Social'Mobilization Supervises)the)overall)prevention)and) mitigation)efforts Provides)management)support Issues)policies)for)mitigation)and)prevention) particularly)the)suspension)of)classes Coordinates)with)respective)Provincial)DRRM) Councils Superintendent Assists)the)Superintendent)in)mitigation)and) prevention)efforts Acts)as)head)of)the)team)in)the)absence)of)the) Superintendent Assistant'Superintendent Coordinator/Focal'Person/PIO A.& Prevention& and& Mitigation& Cashier Medical'Officer Education'Program'Supervisor Coordinates)all)DRR)efforts Recommends)DRR)policies Spearheads)the)gathering)of)baseline)data Disseminates)information)to)all)members)of) the)team)for)appropriate)action Coordinates)with)all)school)DRR)focal)persons) and)other)organizations)and)agencies Identifies)suppliers Conducts)bidding)for)procurements)of) supplies Provides)financial)support Assesses)health)status)of)personnel)and) students Recommends)health)and)medical)projects)and) programs) Recommends)special)projects)such)as)Brigada) Eskwela,)Greening)Program,)Gulayan)sa) Paaralan,)etc. CID'Head HRD PILAR& 3& (RESILIENCE& EDUCATION) Assesses$structural$soundness$of$the$ division$office$and$school$buildings Assesses$existing$and$new$school$sites$ Recommends$policies$for$school$safety$ Engineer Property'Section'Head Roles& and& responsibilities PILAR& 2& (SCHOOL& DISASTER& MANAGEMENT) Prepares))DRR)lesson)templars)and)modules) Crafts)advocacy)materials) DEPARTMENT OF EDUCATION Crafts)training)designs 16 Engineer Recommends)designs,)repairs,)retrofitting)and) transfer)of)structures Supervises)construction,)repairs)and)transfer) of)structures Identifies)alternative)learning)spaces Recommends)construction)of)facilities)to) enhance)school)safety Superintendent Supervises)the)overall)preparedness)efforts Provides)management)support Issues)policies)to)ensure)preparedness)of)the) whole)division) Ensures)the)operation)of)the)Temporary) Learning)Spaces Assists)the)Superintendent)in)preparedness) efforts Acts)as)head)of)the)team)in)the)absence)of)the) Superintendent Oversees)the)implementation)of)Tempporary) Learning)Spcaes Assistant'Superintendent Coordinator/Focal'Person/PIO B.&Preparedness& Property'Section'Head Cashier Medical'Officer Education'Program'Supervisor Recommends)trainings)for)capacity)building Organizes)DRRM)team Monitors)schoolKbased)DRR)activities Prepares)DDRM)plan Monitors)schools)used)as)evacuation)centers Procures)supplies Provides)financial)support Conducts)Basic)Life)Support)trainings Recommends)policies)and)projects)regarding) health)and)medical)services Implements)health)and)medical)projects)and) programs Implements)special)projects Oversees)the)integration)of)DRR)lessons)in) different)subjects Conducts)advocay)campaigns CID'Head HRD Monitors)trainings DEPARTMENT OF EDUCATION 17 Assesses$damages$to$structures Engineer Superintendent Officer)in)charge)of)the)Incident)Command)System Supervises)the)overall)response)efforts Assistant'Superintendent Assists)the)Superintendent)in)response)efforts Acts)as)Incident)Commander Crafts)protocols)for)response)operations Coordinator/Focal'Person/PIO Gathers)and)consolidate)data) Reports)data)to)different)organizations)and) agencies Assesses)disaster)impacts)in)schools C.& Response& Property'Section'Head Procures)emergency)and)relief)supplies Cashier Provides)financial)support Medical'Officer Provides)emergency)and)first)aid)services Monitors)health)practices)in)evacuation) centers Education'Program'Supervisor Acts)as)Safety)Officer Monitors)the)operation)of)Temporary)Learning) Spaces CID'Head Engineer Social'Mobilization Recommends$repairs Supervises$repairs Identifies)prospective)partners)for)resource) acquisition Supervises)the)overall)recovery)and)rehabilitation) efforts Superintendent Provides)management)support Assistant'Superintendent Coordinator/Focal'Person/PIO D.& Recovery& and& Rehabilitation& Assists)the)Superintendent)in)recovery)and) rehabilitation)efforts Acts)as)head)of)the)team)in)the)absence)of)the) Superintendent Oversees)the)engagement)of)partners DEPARTMENT OF EDUCATIONAssesses)postKdisaster)interventions 18 COORDINATION PROTOCOL DEPARTMENT OF EDUCATION 19 How and why we do DRRM? NDRRMC DepEd DRRMO Regional DRRM Focal Local DRRMC Division DRRM Focal Schools DEPARTMENT OF EDUCATION 20 IMPORTANT REMINDERS • #SchoolPatrolPH will be launched to engage the general public in the collection of pictures of damaged schools through social media such as Twitter and Facebook. DEPARTMENT OF EDUCATION 21 How can we communicate? DEPARTMENT OF EDUCATION 22 RADAR (Rapid Disaster Assessment Report) 1 DEPARTMENT OF EDUCATION 23 RADAR (Rapid Disaster Assessment Report) 1 Division ___________________________ # 1 2 3 4 5 6 7 8 9 10 11 12 13 QUESTIONS ANSWERS Name of incident (Can be name of tropical cyclone, name of volcano or description of incident) EBEIS SCHOOL ID Incurred damages because of incident (Indicate Yes/No only) Number of academic classrooms that are totally damaged classrooms (damaged academic classrooms that cannot be used) Number of academic classrooms with major damage (damaged academic classrooms needing major repair and cannot be repaired by school) Number of academic classrooms with minor damage (damaged academic classrooms needing minor repair that can all be repaired by school) Number of temporary learning spaces (TLS) needed for immediate class resumption Number of deceased DepEd teaching and non-teaching personnel Number of injured DepEd teaching and non-teaching personnel Number of missing DepEd teaching and non-teaching personnel Number of displaced DepEd teaching and non-teaching personnel Number of academic classrooms used for evacuation of families (all academic classrooms used since Day 1) Are there still evacuees after three days? (Indicate Yes/No only) RADAR1,Luis,102121,No,0,0,0,0,0,0,0,0,0,No,Orville Benigno,HT DEPARTMENT OF EDUCATION 24 RADAR (Rapid Disaster Assessment Report) 2 DEPARTMENT OF EDUCATION 25 RADAR (Rapid Disaster Assessment Report) 2 Division ___________________________ # 1 2 3 4 5 QUESTIONS ANSWERS Name of incident (Can be name of tropical cyclone, name of volcano, or description of incident) EBEIS SCHOOL ID Number of damaged school furniture (armchairs) that needs to be replaced for use of learners (Additional information on damaged teachers’ tables and chairs, tables, and chairs for Kinder, and/or desktops shall be consolidated by respective divisions. Divisions shall endorse the detailed assessment to respective DepEd offices for proper intervention.) Number of copies of learning materials/textbooks used for instruction that were damaged because of incident (Detailed information on number of copies needed for instruction per grade level and subject area shall be consolidated by respective divisions. Divisions shall endorse the detailed assessment to respective DepEd offices for proper intervention.) Number of sets of computer equipment used for instruction that were heavily damaged because of incident (Detailed information on type of equipment damaged shall be consolidated by respective divisions. Divisions shall endorse the detailed assessment to respective DepEd offices for proper intervention.) RADAR2,Luis,102121,0,0,0,Orville Benigno,HT DEPARTMENT OF EDUCATION 26 Consolidated RADaR 1, July-December 2014 Region Total Number of Schools Glenda Luis Mario Ruby Seniang CARAGA 2,039 - - - - 37 Region X 2,446 - - - - 1 Region XI 1,934 - - - - Total 6,419 - - - - DEPARTMENT OF EDUCATION 38 27 Consolidated RADaR 2, July-December 2014 Region Total Number Total Number of Affected of Schools Schools Damaged school furniture Damaged textbooks Damaged desktop computers CARAGA 2,039 2,039 2,130 32,635 201 Region X 2,446 2,446 101 1,187 17 Region XI 1,934 1,107 Total 6,419 5,592 2,231 DEPARTMENT OF EDUCATION 33,822 218 28 IMPORTANT REMINDERS • All Divisions should instruct their schools to submit the RADaRs 1 and 2 through SMS via these numbers 0908-263-0382 and 0915-515-3138. • All RADaR should be submitted within 72 hours after any hazard or emergency. • Divisions whose schools have not incurred damages and were not used as ECs are required to submit a certification of no damages and no schools were used as Ecs. DEPARTMENT OF EDUCATION 29 SCHOOL TWINNING DEPARTMENT OF EDUCATION 30 Twinning, means consisting of or being two separate but similar or closely related things; being a counterpart (Collins American English Dictionary) DEPARTMENT OF EDUCATION 31 Benefits of twinning Capacity building or strengthening Cultural exposure Opportunities to identify and share best practices- ideas, approaches, techniques, or methods Relationship building and networking DEPARTMENT OF EDUCATION 32 Guide in identifying twin offices Twin offices may be identified based on: Location or topographic Hazards Language Travel distances characteristics DEPARTMENT OF EDUCATION 33 Twinning in the Philippines • Hospitals twinning during TY Yolanda to augment personnel, facilities, and equipment • Twinning of provinces or LGUs as prevention and preparation measure for TY Ruby DEPARTMENT OF EDUCATION 34 How DepEd could employ twinning system Prevention and Mitigation and Preparedness • Information and capacity sharing • Materials sharing • Strategic prepositioning Response • Personnel deployment • Other assistance DEPARTMENT OF EDUCATION Recovery and Rehabilitation • Assistance in assessments (damages, needs, etc.) • Psychosocial support • Office/school adoption 35 Twinning Template SCHOOL: ______________________ POTENTIAL TWIN OFFICES CONSIDERATIO NS TAKEN IN SELECTION Thematic Area Office/ Officer/s in charge Possible Assistance Pillar 1 Pillar 2 Pillar 3 Prevention & Mitigation Preparedness Response Recovery & Rehabilitation DEPARTMENT OF EDUCATION 36 EXAMPLE of SCHOOL TWINNING DEPARTMENT OF EDUCATION 37 Twinning Template REGION/ DIVISION: MISAMIS ORIENTAL CONSIDER ATIONS POTENTIAL TAKEN IN TWIN SELECTIO OFFICES N Thematic Area Possible Assistance Pillar 1 Facilities LOCAL DRRM BFP PNP OCD Red Cross DSWD Pillar 2 SDRRM Office/ Officer/s in charge Pillar 3 DRR in Educ Annual inspection of electrical system 5 yrs schl.-level data collection National greening program BFP School Head SDRRM Focal Person SDRRMC PWD friendly/ Safe site selection Integration of DRR in SIP/ Class suspension protocol Training for teaching and nonteaching staff on fire and earthquake drill School Head SDRRM Focal Person SDRRMC LDRRM BFP Response Capacitating FRT through training RaDAr Protocol Class resumption Psychosocial support School Head SDRRM Focal Person SDRRMC DSWD/BFP/LDRRM Recovery & Rehabilitation Improved designs & Standards Validation of reports, damages or casualties Livelihood programs School Head SDRRM Focal Person SDRRMC DSWD LGU Geographical Prevention & consideration Mitigation /Adjacent Office Preparedness DEPARTMENT OF EDUCATION 38 SCHOOL DRRM PLAN DEPARTMENT OF EDUCATION 39 School DRRM Plan Activity Target number of participants Indicative schedule Person/office (s) involved Fund source Student-led school watching and hazard mapping Orientation on school DRRM Manual Multihazard drills National Greening Program Preparation and posting of hazard-appropriate evacuation plans Inclusion of DRRM in school improvement plans Updating and posting of emergency hotline numbers DRRM Orientation DEPARTMENT OF EDUCATION 40 EXAMPLE of SCHOOL PLAN DEPARTMENT OF EDUCATION 41 Division Medium-term DRRM Plan, 2015-2017 DepEd Division of Misamis Oriental Division Medium-term DRRM Plan, 2015-2017 Activity Objective/s Target number of participants/ schools PILLAR 2015 2016 2017 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Person/ office(s) involve Fund source Division office to ensure the continuity of actions relevant to the DRRM operation to determine the rate of possible hazard that b. Risk assessment may occur in the area to ensure continuing preparedness in cases c. Setting up of early warning system when hazards struck the area to have an effective linkage by and between d. Organize local Education Cluster different partner agencies to ensure effective response during the e. Preparation of contingency plans occurence of any contingent events to achieve mastery of basic drills that will help f. Multihazard drills ensure the safety of all office staff and personnel to ensure the continuing safety of the life of g. Office safety inspection the office staff & personnel as well as the property of the division B20 to institutionalize the IEC pertaining to the DRRM throughout the division and h. DRRM Orientation community to attain continuining consciousness among division personnel i. Preparation and posting of hazardTo ensure the continuing safety of life and property of the division appropriate evacuation plans j. Inclusion of DRRM in education to institutionalize DRRM action plan in the DEDP development plans (EDP) to effectively link the division to other partner k. Updating and posting of emergency hotline agencies in charge of safety, to include the numbers community to ensure veracity of data inputs before the l. Monitoring/validation of RADAR results same will be finally transmitted through appropriate means to ensure strict compliance of the mandate to m. Policy issuance for office and schools attain continuing safety preparations to impliment government DRRM programs to n. Coordination with private schools the private schools to achieve a unified objective towards zero damage or casualty o. benchmarking to other regions with the best To acquire first hand ideas and experiences on practices on the implementation of DRR their practices through benchmarking provision of assistance on presparedness & p.preparedness & response assistance to school response to school/division activities such as activities school meet , jamboree, NMRAA to ensure their readiness a. Setting up of DRRM Team DRRM coordinator DRRM coordinator DRRM coordinator CID, SDS, SGOD DRRM coordinator 2 39 / 1,2 39 / 1 39 3 39 2 39 2 39 DRRM coordinator BFP, CDRRM 1 39 DRRM coordinator CDRRM,BFP 3 39 DRRM Coordinator outsourcing 2 39 3 39 1 39 school heads, BFP, CDRRM GPTA 2 39 School heads, Div.fund SGOD 1 39 SDS Div.fund 3 39 CID,SDS, SGOD Div.fund 3 39 CID, SDS, SGOD Reg.fund 3 39 CID, SDS, SGOD reg.fund DEPARTMENT OF EDUCATION DRRM Coordinator CID,SDS, SGOD Div.fund outsourcing outsourcing outsourcing outsourcing outsourcing Div.fund 42 AUTOMATIC CANCELLATION /SUSPENSION OF CLASSES DEPARTMENT OF EDUCATION 43 Automatic Cancellation/Suspension of Classes All concerned DepEd officials and personnel are directed to observe the weather bulletins of the Philippine Atmospheric Geophysical and Astronomical Services Administration (PAGASA) announced through various media outlets (radio, television, and internet). When Signal No. 1 is raised by PAGASA, public and private preschool and kindergarten classes in the affected areas shall be automatically cancelled or suspended. When Signal No. 2 is raised by PAGASA, public and private preschool, kindergarten, elementary and secondary classes in the affected areas shall be automatically cancelled or suspended. When Signal No. 3 is raised by PAGASA, work in all DepEd offices in the affected areas shall be automatically cancelled or suspended. DEPARTMENT OF EDUCATION 44 Automatic Cancellation/Suspension of Classes Depending on signal numbers declared at 10:00 p.m. and 4:30 a.m. of the following day, classes in appropriate levels for the whole day are deemed automatically cancelled/suspended. Afternoon classes in the appropriate levels in areas with signal numbers declared at 11:00 a.m. that day are likewise automatically cancelled/suspended. Teaching personnel handling cancelled or suspended classes are likewise allowed to leave their stations in consideration of the work they will need to undertake during MAKE-UP CLASSES. Heads of private schools shall exercise discretion on their teaching personnel handling cancelled or suspended classes. DEPARTMENT OF EDUCATION 45 Localized Cancellation/Suspension of Classes and Work In the absence of typhoon signal warnings from PAGASA, localized cancellation/suspension of classes in both public and private schools and work in government offices may be implemented by LOCAL CHIEF EXECUTIVES in their capacity as chairpersons of the Local Disaster Risk Reduction and Management (LDRRMC). Concerned local DepEd and private school officials are directed to establish effective lines of communications with their respective local government units (LGUs). Any decision to cancel or suspend classes must come from the local government. A school head (SH) may only cancel or suspend classes in cases where urgent action is needed to prevent loss of life or bodily harm. As stated in Section 2 of EO No. 66, LGU officials are expected to announce cancellation or suspension not later than 4:30 a.m. for whole day cancellation or suspension, or not later than 11:00 a.m. for afternoon cancellation or suspension. DEPARTMENT OF EDUCATION 46 Responsibility of Parents The DepEd still maintains that parents have the ultimate responsibility for determining whether their children should go to school, even if no order for cancellation/suspension of classes has been issued, if they feel that traveling to or from school will place their children at risks. Parents are advised to check for media advisories coming from PAGASA, NDRRMC, RDRRMCs, LDRRMCs or the Office of the President itself. Parents and teachers are reminded that the required number of school days for the school year shall be considered especially in holding make-up classes to offset the days when classes are cancelled/suspended. These make-up classes shall be held on Saturdays or on weekdays beyond the originally set school calendar in both public and private schools. School officials, members of the DRRMCs in schools designated as evacuation centers are requested to render service even when classes are suspended. They shall coordinate with the local government official on rules, orders, and guidelines prescribed for evacuation/centers. DEPARTMENT OF EDUCATION 47 THANK YOU! THE COMPREHENSIVE DRRM IN BASIC EDUCATION FRAMEWORK DEPARTMENT OF EDUCATION 49 The Comprehensive DRRM in Basic Education Framework • Strengthened construction monitoring process by • 88% of schools engaging school were already heads mapped for geospatial • Designed analysis temporary learning spaces as alternative to • tents Adopted disaster resilient designs for classroom construction • Policy on studentled school watching and hazard • Continued mapping (DM 179) implementation of 3-pronged schoolbased National Program • Greening Established •Tree DRRM office with planting/Reforesta coordinators in tion 17 regions and •Vegetable 221 divisiongarden in schools offices Waste ••Solid National budget Management support for • Policy on Family Earthquake Preparedness Homework Uploading of DRRM reference materials in the • Integration of learning portal DRRM/CCA in beginning 2015 thetitles) new K to 12 (46 curriculum PREVENTION & MITIGATION PREPAREDNESS RESPONSE RECOVERY & REHABILITATION improving the organizational preparedness and response DEPARTMENT OF EDUCATION 50 51 DEPARTMENT OF EDUCATION PREVENTION & MITIGATION PREPAREDNESS RESPONSE DRR IN EDUCATION SAFE LEARNING FACILITES SCHOOL DISASTER MANAGEMENT COMPREHENSIVE SCHOOL SAFETY FRAMEWORK QUALITY ACCESS & GOVERNANCE RECOVERY & REHABILITATION