Report Format
Report Format
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A4 paper
Font: Times New Romans, 12 point
Footnotes, captions, figures, tables, equations: 10
point
Line spacing: double, in the main body text
Heading:
 Chapter:
14 point
 Body of Text: 12 point in size
Report Format
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Paragraph:
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Margin:
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Spacing between two paragraphs: 4 points
First sentence indented at 1.25cm
Left: 38mm
Top: 25mm
Right: 25mm
Bottom: 30mm
Page numbering:
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Abstract, acknowledgment, table of contents: i, ii, iii, iv, …
Main text pages: 1, 2, 3, 4, …
Centered at bottom of the page
Report Format
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Paragraph justification: fully justified
Figure and table caption following the chapters, eg:
 Figure
3.1 Comparison of parameters
 Table 5.1 Simulation parameters
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Equation:
 Start
from the left
 Numbered according to its chapter, i.e. (3.1), (4.7)
 Use Insert  Object  MS Equation 3.0
Report Content
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Cover
Title Page
Abstract
Acknowledgements
Table of Contents
List of Tables
List of Figures
List of Symbols/Abbreviations
Body of the Text (Chapters)
References
Appendices (Appendix A, Appendix B, etc)
Body of Text(sample)
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Chapter 1 Introduction
Chapter 2 Theoretical Background or Literature Review
Chapter 3 Method and Implementation
Chapter 4 Results and Discussion
Chapter 5 Conclusions and Future Works
Note, report content should be clear, concise, straight to the
point, and not too much copy paste (plagiarism?)
Copy-pasted text could be checked by anti plagiarism
software. Remember that if you could find the text in the
web, so do the software and/or examiners.
Using Styles
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Styles provide single-click access to specific style
and formatting combinations.
Word supports two style types:
 Paragraph
 Character
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styles
styles
Apply styles by clicking a selection from the styles
group on
the home menu.
WHAT IS A STYLE?
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A style is a set of commands saved with your
document that govern the display of the entire
document in contrast to specific commands that only
control specific items in the document
You can change the entire document appearance by
changing the style
PLANNING A STYLE
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Creating a style is nothing more than making a
template for the structure of your documents
You will decide on font type and size and you can
modify line and margin settings
Plan for the appearance of body text and for the
appearance of different header levels
STYLES AND FORMAT
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The format menu is largely self explanatory
To create or modify a style, select styles and format
from the format menu
Explore the current settings for normal style to see
what features are available besides font size and
type
Styles Used in The Templates
(ProjectReport.docx)
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Body Text
Heading1  Abstract, Table of Contents, Chapter,
References, Appendix A
Heading2
Heading3, and so on
Figure  Figure Caption
Equation  equation
Table  Table Caption
You can modify and create your own styles
Using Endnote For Managing
References
Why use
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?
In producing a large research paper, it is highly advisable to record and
store all references systematically.
EndNote can be used in conjunction with MS Word to insert “in-text”
citations throughout the paper, and to automatically load and format
references at the end of the paper. (Note that Word 2007 has now
begun to include citation management)
Many journals and conferences ask for papers formatted in a particular
style, and will sometimes send an EndNote style via email. EndNote also
has a series of templates which can be used to format the whole document
ready for submission to a particular publisher.
References can be downloaded from most major databases and catalogs
in the world into EndNote directly.
What is
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?
It is a bibliographic database for managing references to be used in the
publishing of manuscripts, reading lists, student papers or dissertations,
according to a preferred citation style
You can establish a ‘library’ (or many libraries) on different topics, and
copy references from one library to another
You can store as many as 100,000 references in one library, and can
select from hundreds of citation styles, or change or add your own citation
style at any time
Use EndNote while you are using Word, and automatically add your intext citations, and your end bibliography
EndNote X1: What’s new?
EndNote X1: Summary
1. Cite While You Write commands: Word 2007
EndNote TAB is added, and EndNote
launches automatically when requested
2. Groups
Groups allow you to set up separate sublibraries, for example select and ‘group’
only books, or items published 2005…
1. Display field and font preferences (Edit –
Preferences)
Using EX1 with MS Word 2007
When X1 is installed, the following EndNote
option becomes available on your ribbon, giving
this toolbar:
basics to try …
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PROGRAMS – ENDNOTE – EndNote Program
Create a new EndNote library (set a name for this library, and save to
your EndNote folder set up in MyDocs … or to one place that you will
remember!)
Create a new reference by typing in the details.
BEFORE you start, select a citation style from the drop-down box
BEFORE you start, select the reference type from the drop-down box
Note: multiple authors on separate lines
authors – enter the last name first, comma, first name(s)
watch capitalization
Close the reference window – you will see the summary list
Videos How-To
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Using MS-Word with Styles:
 http://www.youtube.com/watch?v=1QVBElkR6oE
 http://www.youtube.com/watch?v=QmoJfS_RHlA
 http://www.youtube.com/watch?v=03fBxNsobKw
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Using Endnote:
 http://www.youtube.com/watch?v=ZH_Fr5uCxT8
 http://www.youtube.com/watch?v=ZH_Fr5uCxT8
 http://www.youtube.com/watch?v=ULs4Maotf4U
Videos How-To
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Using Zotero:
 Zotero
Intro
http://www.youtube.com/watch?v=pq94aBrc0pY
 Zotero tutorial:
http://www.youtube.com/watch?v=Z_OUM-bZrMw
 http://www.zotero.org/support/word_processor_integr
ation