Enrollment Reporting
Agenda
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What is enrollment reporting?
Why does it matter?
Process
Possible effects of non-reporting
Impact on cohort default rates
Common errors
Best practices
What is Enrollment Reporting?
 Requirement for schools
♦
Students receiving federal loans
 Determines student’s eligibility:
♦
Deferment
♦ Grace
♦ Repayment
 Data used by ED for cohort default rates
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Why Does it Matter?
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Impact on borrowers
Impact on cohort default rate
Decrease workload
Improve data quality
If a student is currently enrolled and
receives notice of being in repayment,
what office on campus is he/she most
likely to go to for answers?
Financial Aid Office
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NSLDS Reporting
 What does NSLDS do?
♦
Maintains the official enrollment data
 How often does ED recommend
reporting enrollment information?
♦
Monthly
 Why is effective enrollment reporting
important?
♦
Reduces risk of default
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NSLDS Data Content*
Students
60,486,450
Loans
230,651,154
Grants
62,173,603
Schools
18,775
School campuses
39,698
Lenders
31,610
Guarantors
*As of June 2007
http://www.ifap.ed.gov/
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NSLDS Identifier Conflicts
Number of Identifier Conflicts per Month
SSN
First name
Date of birth
Jan 2006
12,708
Feb 2006
12,691
Mar 2006
12,714
Apr 2006
12,623
May 2006
12,464
Jun 2006
12,601
Jul 2006
12,835
Aug 2006
13,208
http://www.ifap.ed.gov/
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2007 Top NSLDS Errors
1.
2.
3.
4.
5.
Date of student’s birth - 12,740
Date enrollment period begins - 11,672
Student’s Social Security number - 8,499
Date enrollment status effective - 8,270
Date of disbursement - 8,057
http://www.ifap.ed.gov/
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Who is Correcting Data?
 Guarantors
 Lenders
 Schools
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EdFund Efforts
 For fiscal year 2006
♦
37,009 defaulted borrower accounts were
reviewed
• 1605 had been placed in the wrong cohort year
♦
1662 death claims were reviewed
• 742 were placed in incorrect cohort year
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School Efforts
 Accurate borrower contact information
 Accurate enrollment changes
 Timely enrollment reporting
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Enrollment Submittal Process
Roster files
Submittal files
Certify students via
NSLDS Web
Schools or school
servicers
Acknowledgment/error files
NSLDS
database
Error correction files
Correct errors via
NSLDS Web
Enrollment data
Guaranty agencies, Direct
Loan servicer, and lenders
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Roster Field Names
Field Name
Student’s SSN
Ten Fields:
Student’s SSN indicator
Student’s last name
Student’s first name
Student’s middle initial
• Nine mandatory
• One optional
Date of student’s birth
Date of anticipated completion
Code for enrollment status
Date enrollment status effective
School identification designator
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Enrollment Reporting
 How do students get on a school’s
enrollment reporting roster file?
♦
Reporting of a loan
♦ Reporting of an ACG or SMART Grant
♦ School adds student to a roster
 Frequency
♦
Controlled by the school
♦ ED recommends monthly reporting
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Enrollment Reporting Flow Process
Online
S
C
H
O
O
L
School Software
EDExpress
Guaranty Agency
N
S
L
D
S
Lender/Servicer
SSCR Servicer
DL Servicer
Clearinghouse
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Impact on Date Entered Repayment
 Enrollment effective date is used to drive
DER
 DER is loan-based, not student-based
 Guarantor DER calculation:
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Grace period = Separation date + 6 months
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DER = Grace period + 1 day

Upon repayment, DER does not change
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Non-Reported Enrollment Changes
 Possible effects
♦
Loan converted to repayment early
♦ Loan entering repayment delayed
♦ Borrower unknowingly enters grace period
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Possible Effects of Non-Reporting
Based on graduation date of 12/31/2007,
then DER = 07/01/2008
CORRECT CY
Loan converted to repayment early based
on W. DER = 04/16/2007
INCORRECT CY
Student withdraws from
school A on 10/15/2006
Student re-enrolls in
school B on 01/27/2007
Student graduates on
12/31/2007
Draft
rate
Official
rate
Feb-09
Sep-09
CY 2007
10/1/06
9/30/07
9/30/08
Draft
rate
Official
rate
Feb-10
Sep-10
CY 2008
10/1/07
9/30/08
9/30/09
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Impact on Cohort Default Rates
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Frequency
Fields
Rates
Adjustments
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Enrollment Information
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Loan Information
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GA calculates
the DER
Lender updates
loan status
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Enrollment Change Scenario
Student Enrolls Below Half-time
 School reports L
 Lender receives enrollment status
 Loan status: IA to IG
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Enrollment Change Scenario
Student Re-enters School Full Time
 School reports F
 Lender receives enrollment status
 Loan Status: RP to DA
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Enrollment Reporting Scenario
Joe officially withdraws from school early in
the spring semester (February 15).
The school’s next roster is not scheduled
until after spring graduation on June 1.
What should the FAA do about Joe’s early
withdrawal?
Solution:
School should do a manual update on NSLDS (Web).
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Enrollment Reporting Scenario
Mary withdraws from school midway through
the fall semester (October 25).
The school uses the default reporting schedule
(every 2 months). The next reporting roster is
due November 1.
What should the FAA do about Mary’s
withdrawal?
Solution:
School may either do a Web update or wait for the
upcoming November enrollment reporting.
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Common Errors: Case One
Solution:
Report
Effective
Date for the
W status
DER was
calculated
using the
ACD
DER on NSLDS = 10/01/2006
Based on DER, CY = 2007
*Date Entered Repayment (DER)
**Anticipated Completion Date (ACD)
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Best Practices
 Identify campus enrollment data provider
 Become familiar with campus enrollment
reporting process
 Develop ways to prevent, track and
correct data errors
 Practice timely and accurate enrollment
reporting
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Best Practices
 Review NSLDS Date Entered Repayment
(DER) report
 Use tracking systems
 Review withdrawal process
 Make use of the resources available
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Thank you for attending
Mike Stein
301.231.7557
mstein@edfund.org