Bettye Finch, MPA,
Research Director
Statistical Research Division
Oklahoma Department of Labor
Shelly Hurst, Statistical Analyst II
Ryan McDonald, Statistical Analyst I
Hollie Lee, Statistical Analyst I

 Identify who is required to keep records.
 Gain a basic understanding of the recordkeeping requirements.
 Know how and when to record a case.
 Identify resources to assist you in recordkeeping.

 Revised federal rule became effective January 1, 2002.
 Current revision of the OSHA forms were issued in
2004.
 Employers are required to maintain five (5) years of recordkeeping data available for review.

 Is written in “question and answer” format
 Increased employer’s options to use computers.
 Increased employee involvement.
 Protects employee privacy.
 Is available on-line at: www.osha.gov
.
 OAC 380:40-1-5 adopts OSHA 29 CFR 1904

 http://www.ok.gov/odol/documents/SR
ALDPublicSectorSurvey2011InjuryIllness forms.xls
 http://www.ok.gov/odol/documents/SR
ALDPublicSectorSurvey2011Booklet-
FormsOnly.pdf




OSHA and WORKER’S COMP are two different and independent systems and one has no bearing upon the other!

 Title 40 Section 401 through 424 of Oklahoma
Statute Title 40 was adopted as the Oklahoma
Occupational Health and Safety Standards Act.
 Employer:
 Means the state and all its political subdivisions which has in its employ one or more individuals performing services for it in employment.

 “Employee” means a person permitted to work by an employer in employment.

 Fatalities, Injuries and Illnesses must be recorded when:
 It is work related, and
 It is a new case, and
 It meets the general recording criteria (1904.7 TO
1904.12)

Do not re c ord t he i nj ury or i l l ne ss
NO
NO
NO
Di d t he e m pl oye e e xpe ri e nc e a n i nj ury or i l l ne ss?
YE S
Is t he i nj ury or i l l ne ss work-re l a t e d?
YE S
Is t he i nj ury or i l l ne ss a ne w c a se ?
YE S
NO
Doe s t he i nj ury or i l l ne ss m e e t t he ge ne ra l re c ordi ng c ri t e ri a or t he a ppl i c a t i on t o spe c i fi c c a se s?
YE S
Upda t e t he pre vi ousl y re c orde d i nj ury or i l l ne ss e nt ry i f ne c e ssa ry.
Re c ord t he i nj ury or i l l ne ss

 Cases are work-related if an event or exposure in the work environment.
 Either caused or contributed to the resulting condition.
 Significantly aggravated a pre-existing injury or illness.

-
-
-
-
-
-
-
-
 Exceptions limit recording of cases involving:
The eating & drinking of food and beverages.
When the employee is present as a member of the general public or performing personal tasks while in the workplace outside assigned work hours.
Symptoms surface at work but are the result of a non-work related event or exposure.
Common colds or flu.
Personal grooming, self medication, or self inflicted.
Blood donations.
Exercise Programs.
Mental Illnesses.

 The establishment and other locations where one or more employees are working or present as a condition of their employment.

 There is a specific list in the recordkeeping standard regarding what is first aid.
 If it’s on the list, it is not recordable, no matter who provides the treatment.
 If a specific type of medical treatment is NOT on the list, is RECORDABLE.

 Medical Treatment means the management and care of a patient to combat disease or disorder.
 Medical treatment does not include:



Visits to a PLHCP solely for observation or counseling.
Diagnostic Procedures.
First Aid.

 Using non-prescription medication at non-prescription strength.
 Tetanus immunizations.
 Cleaning, flushing, or soaking surface wounds on the skin.
 Wound coverings, butterfly bandages, steri-strips.
 Hot or cold therapy (regardless of the number of treatments.)
 Non-rigid means of support.
 Temporary immobilization devices used to transport an accident victim.

 Drilling of a fingernail or toenail, draining fluid from a blister.
 Eye patches.
 Removing splinters or foreign material
- From areas other than the eye by irrigation, tweezers, cotton swabs or other simple means.
- Removing foreign material from the eye by simple irrigation is considered first aid.
 Finger guards.
 Massage.
 Drinking fluids to relieve heat stress.

 Ibuprophen (Advil) – greater than 467 mg.
 Diphenhydramine (Benadryl) – greater than 50 mg.
 Naproxen Sodium (Aleve) – greater than 220 mg.
 Ketoprofen (Orudus KT) – greater than 25 mg.
 To determine Rx strength for other medications, contact the FDA or any pharmacist or physician.

 You have seven (7) days from the date an injury or exposure is reported to determine if the injury or illness is recordable and get it entered onto the log and complete the 301 form. 1904.29(b)(3)
 Stop counting days when 180 calendar days (in any combination of days away and restricted duty) are reached. 1904.7(b)(3)(ii-ix)

 You never record a case on both year’s logs.
 You never post the OSHA 300 Log!
 You must report any fatality or catastrophe (hospitalization of 3 or more workers) within 8 hours of the event.
 Post the Annual Summary (300 A) from February 1 to April
30.
 The Form 300 A must be certified by the highest ranking company official at the site.

YEAR
2005 2004 2003 2002
4.7
5.0
5.3
5.1
5.4
5.1
5.6
5.7
6.4
6.5
TOTAL Incidence
Rate
STATE
3.4
3.4
3.8
3.7
3.9
3.4
4.1
4.0
4.8
4.5
LOCAL
5.6
6.0
6.2
6.1
6.3
6.3
6.6
6.8
7.3
7.6
CITY
10.8
12.1
11.4
11.3
12.5
12.4
12.1
11.3
11.7
12.8
COUNTY
4.7
5.2
5.6
5.9
5.8
5.7
6.4
6.5
7.6
7.4
SCHOOLS 3.4
3.5
3.7
3.5
3.7
3.5
3.8
4.1
4.6
4.4
Source: Oklahoma Department of Labor,
Statistical Research Division,
Public Sector Survey.

Oklahoma Department of Labor
Statistical Research and Analysis Division
3017 North Stiles Suite 100
Oklahoma City, OK 73105
405-521-6855
405-521-6021 (fax)
Toll Free 1-888-269-5353
Bettye.Finch@labor.ok.gov
.