MS Word Template
Training
General Template Use
Our Contact Information
APPLICATION SUPPORT CENTER: Consultation
Location: The Hub, Room 224 (132 Temp.)
E-mail: asc-hd@.ufl.edu
Phone: 392 – HELP (4357)
On the web: http://asc.helpdesk.ufl.edu
Editorial Office:
Location: The Hub, Room 224B (127 Temp)
Phone: 392 – 1282
E-mail: gradedit@aa.ufl.edu
On the web:
http://http://graduateschool.ufl.edu/graduation/thesisand-dissertation
Hours of Operation: M-F, 8 AM – 5 PM
2
Deadlines
Deadline
Spring
2014
Summer
2014
Fall*
2013
Degree Application
Jan. 31
July 2
Sep. 13
Doctoral Submission
Feb. 10
June 16
Oct. 4
Master’s Submission
Mar. 10
July 8
Nov 4
Final ETD Submission
Apr. 9
July 25
Dec. 2
Final Approval Deadline
Apr. 22
Aug. 5
Dec. 11
*Fall 2014 dates will be released in the Summer of 2014
use Fall 2013 to estimate Fall 2014 dates.
3
Degree Application
• This is the last day to apply for a
degree to be conferred at the end of
the term.
• Required for both masters and
doctoral candidates.
• Done online through ISIS
4
First Submission
• Reference System
• Table of Contents
– List of Tables
– List of Figures
• Text Flow
• NOTE: Master's candidates MUST have
their defense by this date in order to
complete graduation requirements for the
semester they intend to graduate.
5
Final ETD Submission
• Last day to begin the process of seeking
final approval by submitting the corrected
thesis/dissertation in PDF format to the
Editorial Office for a review of links,
image/text quality and corrections .
http://edm.gradschool.ufl.edu
6
Final Approval
• This is the last day for the the corrected
original thesis/dissertation to be
reviewed and accepted, along with
various completed final term forms to the
Editorial Office (Hub 224B).
• Deadline applies to both Masters and
Doctoral candidates.
7
Tutorials
• Numerous online troubleshooting tutorials.
• http://helpdesk.ufl.edu/application-supportcenter/etd-technical-support/online-tutorials/
Using the formatting template.
– Page numbering.
– Rotating pages (portrait vs landscape).
– Converting Documents into .PDF.
– Submitting your ETD to the Editorial Office.
8
Resources
• Workshops.
• Online tutorials. (http://helpdesk.ufl.edu/applicationsupport-center/etd-technical-support/onlinetutorials/ )
• E-mail (asc-hd@ufl.edu)
• Personal Consultation by appointment
(392-HELP)
9
Formatting Requirements
• http://helpdesk.ufl.edu/application-supportcenter/graduate-editorial-office/formatrequirements/
Downloading the Template
• Go to http://asc.helpdesk.ufl.edu
• Select “ETD Technical Support”
• Then “MS Word & LaTeX Templates”
Structure and Use of the
Template
• Each section is in the correct format and
order
• The Template File – Good off line resource
• Copying/Pasting pre-written text – make
sure “Show/Hide” is on “Show”
• Inserting Your Own Text – delete template
text after applying styles – avoid deleting
section breaks.
Now What?
• Leave the TOC, LOT, and LOF alone!
• Turn “Show/Hide” to “Show”
Doing it with Style(s)
• Open the Styles Palette
VIP Styles
•
•
•
•
•
•
002 CHAPTER TITLE
003 First Level Subheading
004 Second-Level Subheading
005 Third-Level Subheading
013 Caption Figure
014 Caption Table
Footnotes
• Numbers MUST restart each Chapter (End
each Chapter with a Section Break)
• Usually the default footnote settings will
work
• 10 pt in the same font as the rest of the
document
• End notes at the end of each chapter
• NOT a substitute for Reference list
Tables
• Use the Table Tool or import from Excel
• Avoid Shading and Bold Text
Table Formatting
Requirements
• http://helpdesk.ufl.edu/application-support-center/graduate-editorialoffice/format-requirements/special-requirements/
• Table captions go at the TOP of the Table
• Table Example
Table 2-1. Composition of participant groups
Group
Location
Monolingual Spanish
Isabela, PR
speakers
Bilingual speakers of
Northern Florida
Spanish and English
L2 learners of Spanish
Northern Florida
Age
27-64
19-42
19-21
Sex
6 females, 4
males
5 females, 5
males
7 females, 3
males
N
10
10
10
Graphics
•
•
•
•
Bmp, jpg, gif, png
Avoid drawing in Word
Place “in line with text”
“Save as . . .”
Figure Formatting
Requirements
• http://helpdesk.ufl.edu/application-supportcenter/graduate-editorial-office/formatrequirements/special-requirements/
• Figure captions go at the FOOT of the Figure
• We recommend that Tables and Figures be placed at
the end of the chapter where they are first mentioned.
• If you don’t mention a figure or table in the text is it
really necessary?
Bibliography
• Use style of Journal in your field
• Insert > Reference > make sure settings
are correct > insert
• All references should be single-spaced
with one space between each reference.
• End Note and RefWorks: Provided through
the UF Libraries. Cut and paste the
bibliography into the References section of
the document.
Creating a Landscaped Page
• Section Break >Next Page
before
• Section Break >Next Page
after
• Select page orientation >
Landscape
Landscape Page numbers
• Landscape page numbers remain at the
bottom of the page
Equations
• Centered or one std. paragraph indent –
be consistent
• Equations need to be labeled in the same
manner as Tables and Figures, they
should be keyed to the chapter but without
the word equation. If you refer to the
second equation in chapter four it should
be labeled as
(4-2)
Updating The TOC, LOT &
LOF
• After CHAPTER TITLE, First, Second,
Third level headings, Caption Figure, and
Caption Table styles have been applied
you can update the TOC, LOT, and LOF.
• If it should be in one of these tables and
isn’t the style isn’t properly applied. If it
shouldn’t be here and is, the wrong style
IS applied.
Updating Continued
• Right-click and choose “Update Fields” >
“Entire Table”
• Place cursor to the right of ABSTRACT page
number.
• Press “Enter” – then type “CHAPTER” in all
caps.
• If you have more that one Appendix use the
same procedure to place the word
APPENDIX in all caps between your last
chapter title and your first appendix title.
Updating Continued
• The Chapter titles should be preceded by
the correct numeral followed by a tab.
Appendices are “numbered” A, B, C, etc.
• Remove the word “Table” and “Figure” in
front of the table or figure number on the
list of tables and the list of figures.
• Insert tab between table or figure numbers
and captions to line up any captions that
wrap to a second line.
Save Early,
Save Often &
Save in Multiple
Locations