Information Technology
UCSD Funding Models
October 23, 2007
Blair Stephenson
University of California, San Diego
Campus Budget Office
(858) 534-6590
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Campus Budget Office
IT at UCSD
•
ACS - Academic Computing Services
– Provides services to support the computing needs of students and the UCSD community.
•
ACT - Administrative Computing and Telecommunications
– Develops and supports the core UCSD administrative computing and telecommunication
systems.
•
SDSC - San Diego Supercomputer
– A national laboratory for computational science and engineering
– Mission is to develop and apply high-performance information technologies for science and
society
– Funded primarily by the National Science Foundation Cyberinfrastructure grant.
•
Calit2 - California Institutes for Telecommunications and Information Technology.
– An experiment in inventing the collaborative research environment for the digital future.
– One of four institutes (UCSD partners with UCI).
•
Hospital - supports their own separate telecommunications.
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Campus Budget Office
ACS
Academic Computing Services
ACS Help
Desk
Account
Services
Business
Office
Computer
Repair,
&
Desktop
Support
Instructional
Web
Development
Center
Software
Distribution
ACS: supports the computing needs of the UCSD community, especially students &
faculty.
- Student accounts, printing accounts for on campus labs, faculty websites, on-campus
computer repair, software distribution, and network installation services.
- Receives mostly institutional funding, but also some recharge funding
(fee-for-service) for technicians’ services.
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Campus Budget Office
ACT
ACT
Administrative
Computing
Information
Systems
Next
Generation
Network &
Telecommunications
Network
Operations
ACT: Core administrative computing and telecommunication systems.
- Blink, Triton Link, MyServices, the Link family, IFIS, ISIS, PPS, the campus telephone
system, the campus network, electronic mail, security, and more.
- Receives permanent and temporary institutional funding, Vice Chancellor
Assessments, other telecommunication recharges (i.e. voicemail, international long
distance) and funding from flat monthly Communication User (CU) fees.
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Campus Budget Office
Administrative Computing
ACT
•
Administrative
Computing
Information
Systems
Core Systems on Campus
Next
Generation
Network
– Administration Office
– Enterprise Web Application Development (EDWAD)
– Campus Integrated Systems
– Portal Services
– Data Warehouse
•
Funded by Permanent & Temporary funding
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Campus Budget Office
Information Systems (IS)
ACT
Administrative
Computing
Information
Systems
Next
Generation
Network
• The data center of UCSD
• Receives permanent funding
• Requires additional funding to sustain growth, and improve system
capacity for the three components of campus computing:
– Payroll Personnel System (PPS): contains payroll and personnel information
for all University employees.
– Integrated Financial Information System (IFIS): contains integrated processes
and applications that support the administration of UCSD's financial data
(accounting, budget and staffing data, purchasing online, travel).
– Integrated Student Information System (ISIS): contains the processes and
applications that support students' needs and the maintenance of records
(academic records, admissions, course schedules, facilities schedule, housing
applications).
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Campus Budget Office
Information System Funding Plan
ACT
Administrative
Computing
Information
Systems
Next
Generation
Network
• IS is funded by the permanent budget & VC Assessments.
– Total base budget is $6 million
• An IS upgrade plan consists of three computing upgrades
from 2000/01 to 2007/08
– Total projected cost: $11.9M over 8 years.
• The Vice Chancellor-Business Affairs contributed $1.5
million, leaving $10.4 million to be funded
• The assessment model is designed to allot the costs
proportionately to the degree each unit benefits.
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Campus Budget Office
Information Systems
ACT
Assessment Matrix
PPS
2.0%
Unit
Chancellor's Orgs
General Campus (AA)
Health Sciences
Marine Sciences
Libraries
Hospitals & Clinics
Academic Senate
Student Affairs
Business Affairs
Resource Mgt & Plan
External Relations (DUR)
Campuswide
IFIS
44.8%
ISIS
53.2%
Assessment Assessment Assessment
Model for Model for Model for
PPS
IFIS
ISIS
0.08%
0.18%
9.58%
18.96%
34.85%
16.57%
26.24%
2.30%
2.08%
5.87%
0.35%
1.08%
1.55%
33.58%
5.54%
0.01%
0.04%
3.78%
5.31%
37.50%
7.67%
9.89%
0.16%
0.77%
0.41%
0.66%
25.00%
25.00%
25.00%
Administrative
Computing
Information
Systems
Next
Generation
Network
Weighted
Pro-rata %
0.08%
27.22%
13.32%
2.86%
0.72%
3.16%
0.02%
22.39%
4.59%
0.35%
0.30%
25.00%
The system utilization statistics of the PPS, IFIS, & ISIS components are used for weighting the
individual component pro-rata bases:
Fiscal Year
2003/04
2004/05
2005/06
2006/07
2007/08
13.3%
13.1%
11.5%
1.8%
2.0%
38.3%
36.8%
37.8%
42.6%
44.8%
48.5%
50.1%
50.7%
55.6%
53.2%
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Campus Budget Office
Next Generation Network (NGN)
ACT
• An enhanced data and voice network
• Provides enhanced communication services and
technology, including:
Administrative
Computing
–
–
–
–
–
Faster data connections and Internet bandwidth
Expanded help desk services
Network Growth Statistics
Better network security
Increased network services
Resources for network
repairs and upgrades
– Wireless equipment and services
– E-mail, active directory, and
other network services
90000
80000
70000
60000
50000
40000
30000
20000
10000
0
Pre NGN
Information
Systems
Next
Generation
Network
Phone lines
Wireless Users
IP addresses
Today
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Campus Budget Office
NGN Funding Model
Administrative
Computing
ACT
Information
Systems
Next
Generation
Network
• Pre-NGN, program funded with:
–
–
–
–
Permanent funding
Surcharges on additional voice services requested
Port (IP) charges
VC Assessments for unfunded upgrades
• New NGN Funding Model developed over 3.5 years with
intensive modeling, projections, & technical financial study
• Funded with:
o Flat monthly Communication User fee (CU)
o Permanent and Temporary Funding, and
o Vice Chancellor assessments
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Campus Budget Office
NGN Funding Model
• Funding Model Objectives
Administrative
Computing
ACT
Next
Generation
Network
Information
Systems
– Secure sufficient funding to sustain a state-of-the-art campus network
– Minimize financial impact on departments and sponsored projects
– Establish a stable, simple and predictable charging mechanism that recognizes
the unification of voice and data technologies
– Eliminate the inconsistencies and inequities of current recharge mechanism
o
o
o
o
Eliminate existing phone line charges
Eliminate existing computer network charges
Eliminate telephone feature package charges
Reduce telephone toll charges by ~ 40%
• A number of committees formed to provide oversight and monitoring
to NGN
– Committees include policy, upgrade prioritization, Communication User
policies, rebate
• Two phases of NGN
– NGN1: July 2001 – June 2006
– NGN2: July 2006 – June 2011
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Campus Budget Office
NGN Funding Overview
ACT
Administrative
Computing
Information
Systems
Next
Generation
Network
NGN 1: July 2001 – June 2006
– Costs were estimated at $9.9 million per year for the first 5 years
– Communication User fees (CU) fees fixed at $60 per month for 5 years
– Annual VC assessments of $1.4 million planned
o Temporary funding sufficient to eliminate assessments through 2004/05
 $1 million from ICR
o The first assessment was in 2005/06 for $300 thousand
NGN 2: July 2006 – June 2011
– Increased CU fees, intended to eliminate VC subsidy and ICR funding by
the end of NGN2
– Permanent and temporary funding sources projected at $1.6 million/year
– Unlimited domestic long-distance service, eliminates monthly recharges
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Campus Budget Office
NGN Funding Plan
(000’s)
* All figures are in thousands
NGN1 - Yr 5
2005/06
NGN Funding
Communication
User Fees (1)
Permanent
Funding
NGN ICR
Funds (2)
NGN General
Funds
Temporary
Funding
Other
Revenues
VC
Assessment
Total NGN
Funding
NGN Expenses
Current Year Balance
Prior Year
Carryforward
Carryforward Balance
2006/07
NGN2 Estimated Funding Plan
2007/08
2008/09
2009/10
2010/11
$7,301
$9,911
$11,328
$12,810
$14,039
$15,002
1,000
1,000
800
600
400
200
501
501
501
501
501
501
941
80
80
80
80
80
300
0
750
750
750
750
10,044
11,492
13,459
14,741
15,770
16,533
10,692
12,679
15,793
15,061
15,274
16,067
($648)
($1,187)
($2,334)
($320)
$496
$466
3,564
2,915
1,728
(606)
(926)
(430)
$2,915
$1,728
($606)
($926)
($430)
$36
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Campus Budget Office
NGN Communication User (CU) Fee
ACT
• CU Fee is levied against the department for each
employee who qualifies as a “Communication User”
Administrative
Computing
Information
Systems
Next
Generation
Network
– follows payroll charges
• CU fee rate is calculated by dividing the cost by number of users.
• Charges for Med Center, postdoctoral fellows, graduate students,
and off-campus customers will increase at different percentages
from on-campus rates:
– Off-campus rates will include costs for the communication line from
the off-campus site back to the main campus network.
– Postdoctoral fellow rates will increase from 33% of a standard
Communications User to 40% in the first year, and by an additional 5%
each succeeding year.
– Graduate student rates, charged to the academic vice chancellors as an
element of instruction, will be raised from 20% to 30% of a standard
Communications User because of a significant increase in data use.
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Campus Budget Office
NGN Communication User Fee
ACT
• Contract and Grants pay proportionate
CU Fees based on percentage of salary of User
(grants vs. non-grants)
Administrative
Computing
Information
Systems
Next
Generation
Network
– CU paid fully or partially by grant, CU fee paid by grant
– If CU is paid primarily by nongrant
– Postdoctoral fellow rates will increase from 33% of a standard
Communications User to 40% in the first year, and by an additional 5%
each succeeding year.
– Graduate student rates, charged to the academic vice chancellors as an
element of instruction, will be raised from 20% to 30% of a standard
Communications User because of a significant increase in data use.
•
GAAP was used to set the rates, and then were confirmed
by outside auditors.
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Campus Budget Office
NGN Communication User Fee Schedule
NGN1 Rates
On Campus Rates
Off Campus
ResNet
Med Center
Grad Students
Labs
$60
$23
$5.75
$12
$12
$16.50
NGN2 Rates
06/07
$70
$29
$12
$22
$21
$18
07/08
$74
$31
$18
$23
$22
$19
08/09
$79
$33
$19
$25
$24
$20
09/10
$82
$35
$21
$26
$25
$21
10/11
$84
$35
$23
$27
$25
$21
NGN2 Avg
$78
$33
$19
$25
$23
$20
NGN2 Real Average Costs
On Campus Off Campus Med Center Labs ResNet
$
90.15 $
37.98 $
28.61 $ 22.99 $ 22.99
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Campus Budget Office
NGN Communication User (CU) Fee
ACT
We believe CU Fee Model is fair:
Administrative
Computing
Information
Systems
Next
Generation
Network
• Good bridging model between individual charges and
overall, overhead service charges
– As the gap between voice and data grows smaller, and the need for computing
services in most jobs becomes unavoidable, such services move more into the
realm of being a utility service (such as electricity and water).
• Costs are more accurately identified and assessed when
charged by user.
• Lowers overhead costs
– Determining actual costs for all services is costly; model provides a very close
approximation without overhead of actual bill
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Campus Budget Office
Questions?
For any question regarding ACT:
Sheryl Gerbracht
Budget Director, ACT
Phone: (858) 534-7339
E-mail: sgerbracht@ucsd.edu
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