Module 1
SAP lntroduction
Objectives
ERP described
SAP definition
R/3 described, clients and applications
Navigation in SAP
Logging On and Off
Screen Features
Navigation
Entering Data and Reporting
Working with Sessions
On-line Help and System Messages
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ERP
Enterprise Resource Planning is an information system model
Used to automate and highly integrate business processes
• Order entry, manufacturing, procurement and accounts payable, payroll,
financial accounting, human resources, sales and distribution
• Incorporate best business practices
Comprised of multiple module software packages
Access a single database that facilitates sharing of information
and improving communications across the organization
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SAP
SAP Stands for
Systems,
Applications and
Products in Data Processing
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R/3
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R/3 Client/Server: Three-Tier Architecture
Central DB
(Stores all Data and
Applications Programs)
Access to DB:
Read / Write
data
Database
Input / Output
of data to
users
Application
Presentation
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Applications in the R/3
SD
FI
MM
CO
PP
R/3
QM
Client/Server
ABAP/4
RM
HR
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AM
PS
OC
IS
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R/3 Clients
R/3 Clients
 A client:

Is a unit of the R/3 System that is technically, organizationally,
and commercially self-contained

Has its own set of user master data, application
data, and Customizing based on table key
ranges
Client
 Technical implementation
of clients:


All users must log into a specific
client within an R/3 System
Application User
data
master
data
Customizing data
Application data (master and
transaction data) belongs only to
one specific client
 SAP AG 1999
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What is an IDES System
IDES stands for “Internet Demo and
Evaluation System”
It’s a complete R/3 System containing a
model company with data in Client
800
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Navigating in SAP
Logging On
Screen Features
Navigation
Entering Data and Reporting
Working with Sessions
On-line Help and System Messages
Logging Off
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SAP Logon Screen
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User Logon Screen
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Client
•
This is a numeric field.
•
This number defines a whole business entity.
User
•
Enter the name of the SAP user.
•
Users of SAP system are client-specific, which means that having a user
identification n one client will only allow access to that particular client.
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Password Rules
•
Letters
•
Numbers
•
Easy to remember
•
3-8 Characters long
•
No 3 Characters can be the same
•
Do not start with a ? or an !
•
Do not use previous 5 passwords
Language
•
SAP supports multi-national character sets and languages on the same
system, at the same time.
•
Default languages are English and German.
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SAP Easy Access Structure
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Application Tool-bar
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Navigating Menus
Click on
To expand or reduce the
menu tree for each item
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Transaction or Data Entry Symbol
When you get to this
level, where you see this
Open it
by double clicking or pressing the
enter key.
You are presented with a data entry
screen
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Screen Features
Menu Bar
Title Bar
Customizing
Display Options
Entry Fields
Application
Toolbar
Status Bar
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Entering Data
Types of entry fields
Moving between fields
Radio buttons and check boxes
Possible entry fields
Match-codes
Saving data
Canceling data
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Field Types
There are three types of Entry Fields
• Required
• Default entry
• Optional entry field
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SAP Fields
Each field has two parts
Field Name
Entry Field
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Reporting
Three basic steps to run a report
• Access the report
• Enter selection criteria
• Execute the report
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Sessions
An SAP session is a window in which the user
may perform a particular task.
A User may have up to nine sessions open at
one time.
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On-line Help
Help on screen fields - F1
• Extended help
• Reference information
• Technical information
Displaying possible entries - F4
Using the Help menu
• Extended help
• R/3 library
• Getting started
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System Messages
E - Error an invalid entry has been made. The
cursor moves to the field where the error has
occurred.
W -Warning, indicates a possible error. The user
can continue without changing.
I - Information
A- Abnormal End, indicating serious system error.
Contact system personnel.
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Logging Off
For security purposes it is important to log off SAP at the
end of the day or whenever you leave your PC.
Your username is linked with every transaction you perform
to provide an audit trail.
When reviewing transactions or running reports the user
name of the person responsible for entering or maintaining
system information is displayed.
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