NEVADA PUBLIC HEALTH FOUNDATION BOARD OF DIRECTORS MEETING April 27, 2010 Board Members Present & Location: Lawrence Sands, DO, MPH – Las Vegas Marena Works MSN, MPH, RN – Carson City Robert Brunner, PhD – Reno Mary Anderson, MD, MPH - Reno Larry Weiss, PhD – Reno Louise Helton – Las Vegas Mary Wherry, MS, RN – Carson City Board Members Absent: Larry Curley Romaine Gilliland Trudy Larson, MD Craig Ganger, CPA Jose Melendrez, MSW John Packham, PhD Casey Strachan NPHF Staff Present & Location: Rota Rosaschi, Executive Director – Carson City Jenny Jarvis, Health Information Manager – Carson City Linda Mercer, Executive Assistant – Carson City Deborah Laza, Office Assistant – Carson City ____________________________________________________________________________________ Item 1 -Welcome and Roll Call: At 3:05 p.m. Dr. Larry Sands, President, called the meeting to order and proceeded with introductions and roll call. Dr. Mary Anderson advised the Board she was serving as proxy for John Packham, giving her two votes. At the conclusion of roll call, it was determined there were only seven (7) available Board votes and eight (8) was required for a quorum. It was suggested the Board proceed with agenda items that provided updates only and required no action. Item 5 – Update on NPHF Website: Rota Rosaschi discussed the various links on the website. NPHF will eventually assume full responsibility for website updating. The conference registration link enables people to both register and pay on-line. Payments are processed through PayPal which transfers conference registrant data into an excel sheet. NPHF converts the data into a participant sign-in sheet for the conference. There is some fine tuning that needs to done but the on-line registration process is a time saver. Casey Strachan coordinated the official announcement of the new website with National Public Health Week through “E Blasts”. Ms. Rosaschi received positive feedback from various health agencies regarding the website. A representative of St. Mary’s Hospital discovered they have common interests with the Foundation and thought they could develop a good partnership with NPHF. Some Board members still need to provide a short biography and picture for the website. Item 6 – Committee Updates and Discussion: Members were directed to the draft of the NPHF Strategic Map and the Goals were reviewed by each group: Group A (1) - Marena Works read the goal & objectives and asked for input from the Board. Discussion ensued about combining a couple of the objectives together, and changing the Goal wording slightly. Rota Rosaschi contacted a grants writer and hopes he will be able to assist the Foundation with development of boiler plate language for grant applications whether they are federal, state, local, or other source. His fee has not been determined which may become a factor as to whether he can be used. She also talked about the importance of financial participation of the Board; this is often crucial in applying for grants from other foundations. Group B (2) - John Packham, Group Leader, was unavailable. Dr. Sands read the goal. The Board shared some thoughts regarding using the website to disseminate and promote the Foundation; i.e. identify goals, share projects. The Board opted to limit the discussion since representatives of Group B were not present. Page 1 of 3 Group C (3) - Dr. Anderson reviewed the goal with the Board. Tools for Nevadans could include education, email blasts, connecting people (social networking). Ideas for the objectives include identify areas of greatest need, select target areas & resources that go with it, ensure NPHF can support areas of greatest need, develop programs to support target areas; see website communityhealth.hhs.gov which provides an overview of key health indicators for local communities (link should be on NPHF website). Use of NPHF website is important for all items; should be a more interactive education tool. Louise Helton stated it is also important to use the website to identify successes. Group D (4) - Dr. Sands reviewed the goal and objectives. There was a brief discussion with a recommendation to outline the specifics of “engagement”. An additional objective was identified; achieve 100% participation by Board members in making an annual financial contribution to NPHF. A teleconference was scheduled for June 4 at 9:00 a.m. for further discussion and development of goals and objectives for the Strategic Map. Rota Rosaschi informed the Board that Mary Wherry arrived and a quorum was now present. Dr. Sands directed the Board‘s attention to agenda items requiring action beginning with Item 2. Item 2 – Approval of Previous Minutes: The Board reviewed meeting minutes from October 21, 2009, January 20, 2010, February 5, 2010 and March 5, 2010. Dr. Anderson identified errors on page 5 of the January 20th minutes. There were no other changes or corrections. Dr. Anderson made a motion to approve the minutes, as amended. Marena Works seconded the motion. The Board unanimously approved the minutes as corrected. Item 3 – Treasurer’s Report: The Board received the 2010 first quarter financial reports. Rota Rosaschi reviewed the financial statements with the Board. She identified the money in the Foundation’s Money Market savings account, noting the limited amount of interest the account is earning at this time. Ms. Rosaschi stated she is discussing alternative investment possibilities with the Board’s treasurer, Craig Ganger, CPA, that would enable the Foundation to earn a higher rate of interest without any risk to the principal. Ms. Rosaschi informed the Board; 1) NPHF is preparing for the annual audit, 2) the auditor will prepare the 990 Tax Reports that are due in May, and 3) the new budget will be ready for the next Board meeting on July 21st. There was a brief discussion regarding previous late reimbursements and whether that was resolved. Ms. Rosaschi directed Board members to the Aging Report in the financial packet, noting the reimbursements are up-to-date. There were no other questions. Mary Wherry made a motion to accept the Treasurer’s Report and Louise Helton seconded the motion. The Board unanimously approved the report. Item 4 – Executive Director’s Job Description & Work Performance Format: The Board reviewed the proposed Executive Director’s job description and work performance evaluation form. Both documents are required for United Way accreditation. With respect to the job description, the Board had no additions or corrections. Louise Helton made a motion to approve the job description as written and Mary Wherry seconded the motion. The Board unanimously concurred. The work performance evaluation form was opened for discussion. The evaluation format was borrowed from Great Basin Public Health Leadership Institute. There were no additions or corrections. Louise Helton made a motion to approve the work performance evaluation form and Marena seconded the motion. The Board unanimously concurred. Item 8 – Program Update: Ms. Rosaschi provided the following information to the Board: Nevada Public Health Association’s annual conference is September 30 – October 1 at UNLV, in the Stan Folton Building. Page 2 of 3 May 14th, Mike Willden, Director of the Department of Health and Human Services will discuss the Department’s reorganization and budgets, and the plan for implementing health care reform. At the conclusion of Mr. Willden’s presentation there will be a brief discussion on the formation of the Health Care for Nevadans Coalition in preparation for the legislative session. Statewide video-conferencing is available. An UNR Public Health major student viewed the website & noticed the work NPHF is doing. She expressed an interest in working with us. She has a class that requires 270 hours of public health internship. She is meeting with John Packham and Mary Anderson. If it works out, she may help us reach some of the goals & objectives set by the Board. NPHF, through its Statutory Rape Education grant, will hold a conference in Las Vegas on May 19, 2010 at the Tuscany. Registration & information is on the website. Topics include motivational interviewing, assisting clients with co-occurring disorders, & suicide prevention. Ms. Rosaschi introduced Debra Laza to the Board. Ms. Laza is serving as Office Assistant for NPHF through the work experience program with JOIN (Job Opportunities in Nevada). She will be working at NPHF through June of this year. NPHF only has a couple of ongoing grants. The Statutory Rape Education grant with the Welfare Division was renewed. However, via the Governor’s directive, the grant was reduced. Ms. Rosaschi is continuing to work with the Health Division to identify roles for NPHF. Ongoing discussion continues with cultural & linguistic program development and possibly a continued relationship with the Diabetes program. One important Diabetes grant activity for 2009-10 included sending a letter & survey to all dentists & hygienists (approximately 3500) regarding the link between diabetes & oral health and seeking their participation in the statewide Diabetes Network. The DCFS grant will likely continue into SFY 2011-funding negotiations continue. Item 9 - Announcements: None Item 10 - Old and New Business: Old Business: None New Business: Include website & new mission statement on NPHF letterhead. Send all attachments to Board members in one email; perhaps a link on website for Board members for all meeting information accessed by a special password. Is it possible for website to auto generate email reminder to Board members regarding new meeting information. Reminder: Teleconference Board meeting is June 4, 2010 at 9:00 a.m. to discuss goals & objectives. The next video-conference Board meeting is July 21, 2010 from 3:00 – 5:00 p.m. Adjournment: As there was no other old or new business, Louise Helton made a motion to adjourn and Mary Wherry seconded the motion. The Board unanimously agreed. The meeting officially adjourned at 4:45 p.m. /lm Page 3 of 3