PowerPoint
EGR 120 – Introduction to Engineering
Microsoft PowerPoint
Reading Assignment:
Chapter 4 – Engineering Communication in Engineering Fundamentals – An
Introduction to Engineering, 5E by Moaveni
Homework Assignment:
Homework Assignment #9
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PowerPoint
EGR 120 – Introduction to Engineering
Why use PowerPoint?
PowerPoint is perhaps the most widely used
package for creating slideshow presentations.
It is very likely that you will use PowerPoint
in many classes while in college and as a
working engineer.
Examples:
You might use PowerPoint to:
• Present the results of a class project.
• Present topics for discussion at a club
meeting.
• Present the status of a project to a group
of engineers at a design meeting.
• Present your company’s products and
their specifications at a trade show.
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EGR 120 – Introduction to Engineering
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Creating a New PowerPoint Presentation
• When you launch PowerPoint you may open recent presentations, start
a blank presentation, or use a template for a new presentation.
• Select a Blank Presentation
One of many templates
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EGR 120 – Introduction to Engineering
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Creating a Template
• Before adding text, images, etc., to a presentation, it is often nice to
design a template, so that your slides will have a common appearance.
• You can use a template provided on the opening screen or create your
own. You can save your PowerPoint presentation (*.pptx) or save it as
a PowerPoint template (*.potx) if the template might be reused.
• You might add add shapes, text boxes, images, etc. to create a custom
template. An example is shown below.
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EGR 120 – Introduction to Engineering
Slide Formats
There are also many slide formats
with pre-arranged text boxes,
images, etc., under Insert - New
Slide
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EGR 120 – Introduction to Engineering
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Creating Duplicate Slides
You can use Home – New Slide to create a blank new slide, but if you want to
duplicate your template, it easier to create a Duplicate Slide.
Two ways to create a duplicate slide:
1) Select the arrow next to New Slide on the Home ribbon then Duplicate
Selected Slide
Pick arrow
on New
Slide button
to access
menu
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EGR 120 – Introduction to Engineering
Creating Duplicate Slides (continued)
Two ways to create a duplicate slide:
2) Right-click on the slide to be duplicated in the Slide tab on the left
of the screen and select Duplicate Slide
Right-click on
this slide (shown
to the left of the
screen in Normal
View) to access
menu for creating
a Duplicate Slide
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EGR 120 – Introduction to Engineering
Creating Duplicate Slides (continued)
You might even find it
convenient to set up
your template and then
duplicate it many times
for later slides. Then
you can begin adding
content to each slide.
5 duplicate slides
created from Slide 1
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EGR 120 – Introduction to Engineering
Text Boxes
Text boxes are probably one of the most common features to put in a
slide show. They are easily added using: Insert – Text Box
A slide might contain a single text box or many text boxes.
Two text boxes
were added
(borders and
fill optional)
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EGR 120 – Introduction to Engineering
Pictures Images are easily added using: Insert – Picture
The following items were added to the slide:
• 2 pictures, 2 text boxes, and 2 arrows
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EGR 120 – Introduction to Engineering
Equations
Equations are easily added using Microsoft Equation 3.0
Insert – Object – Microsoft Equation 3.0
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EGR 120 – Introduction to Engineering
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Inserting Excel tables and charts
Two ways to insert Excel tables and charts into PowerPoint presentations:
1) Use Insert – Object – Excel Worksheet (or Excel Chart)
2) Creating the table or chart in Excel and copying it to PowerPoint using the
clipboard (i.e., cut and paste)
Method 1) Inserting Excel tables and charts using Insert – Object
• Select Insert – Object – Microsoft Excel Chart (or Worksheet)
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EGR 120 – Introduction to Engineering
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Inserting Excel tables and charts using Insert – Object (continued)
• Note that Excel inserts a sample column chart with some sample data.
• To see the data, right-click on the graph and select Edit Data.
• Replace the data with your data. You can also change the chart type.
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EGR 120 – Introduction to Engineering
Inserting Excel tables and charts using Insert – Object (continued)
• The data in the table was changed and the chart changed as a result.
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EGR 120 – Introduction to Engineering
Inserting Excel tables and charts using Insert – Object (continued)
• Final Result: Chart and table shown
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EGR 120 – Introduction to Engineering
Method 2) Inserting Excel tables using the clipboard
• Open Microsoft Excel and create the desired table and chart.
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EGR 120 – Introduction to Engineering
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Inserting Excel tables using the clipboard (continued)
• Use COPY and PASTE to copy the table/chart into PowerPoint
• There are various options when using Paste (see below). Selecting Embed is
a good option so that you can launch Excel by selecting the pasted object.
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EGR 120 – Introduction to Engineering
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Inserting Excel tables using the clipboard (continued)
• The imbedded chart is an active object. Double-click on the object and
you will see Excel menus and features appear within PowerPoint.
Excel menus and
features appear
inside PowerPoint
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EGR 120 – Introduction to Engineering
Numbering Slides
• It is often useful to number slides. For example, a student in class
might say “I have a question on slide 13.”
To number slides:
• Select Insert - Slide Number
• Check the box next to Slide number in the window shown below.
• Select Apply to All
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Re-ordering Slides - Slides can be dragged to new locations in two ways:
1. Select View – Slide Sorter and then drag the slide to the desired
location. Select View – Normal to return to viewing a single slide.
Slide
Sorter
View
shown
Drag Slide 1 to after Slide 3
New slide
ordering:
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EGR 120 – Introduction to Engineering
Re-ordering Slides (continued)
2. Drag the slide to the desired location on the left side of the screen
under the Slide tab.
New slide ordering:
Drag Slide 1 to
after Slide 3
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Animations
Various animations can be added to objects on slides, including:
• Entrance and exit effects
• Emphasis effects
• Sounds
• Motion
Care should be taken when using these effects to make sure that they enhance
the presentation rather than annoy the audience!
Some useful times to include animations include:
• Asking the audience a question and pausing before the answer is revealed.
• Showing bullet points one at a time to keep the audience from reading ahead.
• Animating the motion of a part or device
• Emphasizing a point.
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Animations – Example: Displaying the answer to a question (after a pause).
• Click on the text box or object to be animated.
• Select Animation
Select Preview
to try out the
animation
Animation 1 has
been added (click
on it to change it,
use the delete key
to remove it)
Select text box
or object to be
animated
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EGR 120 – Introduction to Engineering
Animations
For more animation control,
select: Add - Animation
Types of animations include:
• Entrance animations
• Emphasis animations
• Exit animations
• Motion paths
Also try the following:
• Try adjusting Duration and
Delay for animations
• Selecting Effect Options gives
additional options for the
animation selected.
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EGR 120 – Introduction to Engineering
Animations – Example: Displaying bulleted items one at a time.
• Animations can be applied to an entire text box or to each paragraph or
bulleted item separately.
This entire text
box appears on
one mouse click
These bulleted items appear
on separate mouse clicks
(use Fly-In along with Effect
Options – By Paragraph)
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EGR 120 – Introduction to Engineering
Applying animations to grouped objects
• If items are grouped then animations can be applied to the group.
• For example, a picture and a caption might be grouped so that they appear
at the same time (see example below).
Drag the mouse around both
items and select Group - Group
Note that an animation is
applied to the entire group
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EGR 120 – Introduction to Engineering
Playing the Slideshow
A slideshow can be started in different ways, including:
• Select Slideshow – From Beginning
• Select the Slideshow Icon near the bottom right of the screen.
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Playing a continuous slideshow
Suppose that you wanted to run a slideshow at a trade show displaying your
company’s products. You would probably want to:
• Let slides advance automatically rather than on a mouse click or key stroke.
• Let the slide show repeat (loop continuously).
Advancing slides automatically
• On the Transitions ribbon, change Advance Slide from On Mouse Click to
Automatically and enter the desired time (4.00 seconds entered below).
Select Apply To All.
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EGR 120 – Introduction to Engineering
Looping a Slideshow Continuously
• Select Slide Show – Set Up Slide Show
• Check the box Loop continuously until ‘Esc’
• Select OK
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