Excel
Lesson 3
Functions

Function is a built-in formula that
performs calculations automatically.
– Examples:
 SUM
(Adds a series of cells)
 COUNT (Counts non-blank cells in a range)
 MAX (Finds the highest value in a range)
 MIN (Finds the lowest value in a range)
Function Wizard
Paste Function icon fx is
located on the Standard
Toolbar
 The
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Open the worksheet Payroll
 In cell A12 add the label TOTAL
 Position your cursor in cell D12
 Click on the Function Wizard
– We want to find the total hours worked by all
employees, so we will need to use the SUM
feature
– Click on SUM, click OK
– A dialog box will appear, select cells D6:D10
and click OK
– The total will appear in cell D12 and the formula
will appear in the formula bar =SUM(D6:D10)
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Copy the formula across through cell J12
In cell A13 enter the label NO. OF EMPLOYEES
In cell C13 use the Function Wizard to find how
many employees are on the payroll
– Hint: Count cells C6:C10
In cell A14 enter the label AVG. GROSS SALARY
In cell C14 use the Function Wizard to find the
average gross salary
– Hint: Average cells in column E
Save the changes you have made to Payroll
Create a Series
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You can use the Fill Handle to quickly enter
sequential values in a range of cells.
– These values may be numbers, dates or times
Select cells A6:A10 and delete the data
Position your cursor in cell A6 and type ‘101 and
press Enter
Move your cursor back to cell A6, click on the fill
handle and drag down to cell A10
– You should now have the numeric labels 101-105
Insert Columns

To insert a new column, position your
mouse in the column to the right of where
you would like the new column to appear
– Click on Insert, Column
 Position your cursor in column C, click on
Insert Column
– Column C becomes D and a blank column
C should appear
Auto Complete
Auto Complete allows you to enter labels
automatically after making repetitive entries.
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In cell C5 enter the label Department
In cell C6 type Assembly
In cell C7 type Accounting
In cell C8 right click your mouse and select Pick
From List from the menu options, select
Accounting
In cell C9, right click, Pick from List, select
Assembly (repeat in cell C10)
Comments

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Excel allows you to attach text or audio comments to
a cell that will display when your cursor is active in
the cell.
Position your cursor in cell G6, click on Insert,
Comment
– A ivory box will appear for your type your note in
– Type Federal Income Tax calculated at 20% and click
off the cell
– Note: There is now a red triangle in the upper right
corner of that cell, when you click on that cell the
comment will appear
Page Setup

Page Tab
– Allows you to change orientation, scaling
(Fit to One Page), paper size, first page
number
 Margins Tab
– Allows you to change margins and to
center the worksheet on the page
horizontally  and vertically 
Page Setup cont.

Sheet Tab
– Print Area - only define if you always want
to print the same range of cells
– Print Titles - you set the worksheet to print
specified columns or row on each page
 Example:
You could print the labels in column
A on each page of the worksheet so that you
would not have to re-enter them on each page.
Page Breaks

Position your mouse in the cell where you
would like to insert the break and click on
Insert, Page Break
 To remove a page break: click on Insert,
Remove Page Break
Headers and Footers

Codes - you may insert codes into the
header and footer to automatically print
the current date, current time, page
number and/or filename. The icons for
these codes are located on the
header/footer toolbar.