Sponsored Program
Services
Mike Ludwig
Director, SPS
September 20, 2012
Organization
Jim Almond
Sr. Vice President for
Business Services and
Assistant Treasurer
Richard Buckius
Vice President for
Research
Mike Ludwig
Director
Sponsored
Programs Services
Stephanie Willis
Assistant Director
Info & Support Svcs
Jessica Lawrence
Assistant Director
Post-Award
Amanda Hamaker
Assistant Director
Pre-Award
Jeff Kanable
Assistant Director
Contracting
Becky White
Assistant Director
NEES Field Office
YONG
YONG
EXPT
HOVD
HDLR
Beth Siple
Assistant Director
Ag Field Office
AGAD
Mike Szczepanski
Director, Research
Quality Assurance
YONG
Services Provided by SPS
Contract Management
Sponsored Program
Services
Pre-award Services
Post-award Services
Information and Support Services
Mission: We enhance the competitiveness and societal impact of Purdue's
programs by providing seamless, customer-centered, value-added services to
assist faculty, staff and students in securing and managing sponsored program
support.
Pre-Award Services
 Pre-Award Center Model
– Service Oriented Approach
– Staff Dedicated to Specific College Units
– Focused Expert Support
 Five Center Locations
1. Discovery Park (DP)
2. College of Engineering (COE)
3. College of Science, College of Pharmacy, and College of
Health and Human Sciences (COS/COP/CHHS)
4. College of Agriculture and College of Veterinary Sciences
(Ag/Vet)
5. Central (CPC)
Pre-Award Services
 Services Provided by Pre-Award
– Review sponsor guidelines and identify key issues
– Assist with sponsor forms and electronic submission
systems
– Prepare the budget and review budget justification
– Secure all necessary subcontract documentation
– Assist with cost share documents and approvals
– Institutional Approval – Ensure compliance with FCOI
policies
Pre-Award Services
 Services Provided by Pre-Award
̶ Prepare Current & Pending reports for investigator
approval
̶ Assure the proposal meets all sponsor guidelines and is in
final form
̶ Obtain/Provide all appropriate approvals
̶ Assist with sponsor requests for re-budgets, Just in Time
information, etc.
Contract Management
 The Industrial Foundation Group and Federal/State Contract Group
Contract Type:
Contact:
Confidentiality Agreements
Ind/Foundation Group - HOVDE Hall
Consulting Agreements
Tax Group
Equipment Transfer
Fed/State Contracting Group - YONG Hall
Government (Indiana and Federal)
Fed/State Contracting Group - YONG Hall
Industrial Pass Through from Government Ind/Foundation Group - HOVDE Hall
Material Transfer Agreements
Ind/Foundation Group - HOVDE Hall
Miscellaneous Agreements
Fed/State Contracting Group - YONG Hall
Other State and Government
Ind/Foundation Group - HOVDE Hall
Subcontracts
Appropriate post award account manager
University Pass Through from
Government
Fed/State Contracting Group - YONG Hall
Sample Agreements:
http://www.purdue.edu/business/sps/contractmgmt/General_Info/agrtemplates.
html
Contract Management
̶ Industrial sponsors require an agreement (contract)
̶ Agreements are legally binding documents and require a
more extensive review
̶ Negotiations may take additional time to reach agreement
on the terns of the award
̶ Contract Management negotiates to ensure that the
University’s and researcher’s interests are protected
Post-Award Services
 Sponsor Specific Areas
̶ NSF
̶ DHHS/NASA
̶ DOD/EPA
̶ DOE/DOT/DE/Other Government
̶ State
̶ Industrial/Foundation
Post-Award Services
 Services Provided by Post-Award:
– Provide timely, accurate, and courteous assistance
– Exercise good fiscal management practices
– Provide expertise to interpret guidelines
– Promote compliance with sponsor and University policies
– Focus on Faculty
– Improved communications between SPS and Academic Post
Award staff
– Proactive and focused interactions with our customers
– Thoughtful analysis of accounts for faculty and support staff
Post-Award Services
 Services Provided by Post-Award:
GM AIMS
• Real-time tracking of grant budgets and
expenditures
• Expenditure details such as PO numbers, vendors
and item descriptions
• Information on technical reports
• When due
• Where & how to send
• Balance trends charts
• Projection tool to estimate future balances
Data and Information Services
http://www.purdue.edu/business/sps/data/index.html
Data and Information Services
Hot Topics
 Cost Allocation
̶
̶
̶
RQA Audit – Purchase of computers
100% Salary
Cost transfers
Helpful Resources
• Sponsored Program Services:
• http://www.purdue.edu/business/sps/
• OnePurdue Portal:
• https://erp-portal-prd.itap.purdue.edu/irj/portal
• GM AIMS Training Resources:
• http://www.purdue.edu/business/bstraining/training/courselist/GM
_AIMS.html
Helpful Resources
Mike Ludwig
Director
494-1063
mrludwig@purdue.edu
Amanda Hamaker
Assistant Director, Pre-Award
496-9647
ahamaker@purdue.edu
Jessica Lawrence
Assistant Director, Post-Award
494-1052
jlawrenc@purdue.edu
Stephanie Willis
Assistant Director, Information and
Support Services
494-9874
swillis@purdue.edu
Beth Siple
Assistant Director, Ag Sponsored
Programs
494-8464
sipleb@purdue.edu
Jeff Kanable
Assistant Director, Contracting
494-1059
jkanable@purdue.edu