Budget Module Processing
Kathy Thurman, Director
MTSU
Budget and Financial Planning
Banner Mod TBR-044
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The primary objective of the TBR-044 was to
develop a set of reports, and an extract file for TBR,
that would replace the FRS Budget Module.
There are 2 new forms and 18 reports that make up
the Banner Budget Module.
Reports are submitted using Banner Job
Submission.
The budget data is stored in Budget Phases which
correspond with the columns on the reports.
Budget ID and Budget Phases
Budget IDs equate to the fiscal year. There is only one
ID per year. This ID is used on HR and FI. This year
the ID is FY2008.
Budget Phases contain the data for the columns in the
budget document.
The TBR prototype for the budget module pre-installed
Budget IDs (FTVOBUD) and Budget Phases
(FTVOBPH).
FY2008 Phases
The Budget ID and Phases are accessed in Banner via FTMOBUD
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075A Actual FY 06-07
081O July Original Budget FY 07-08
082R Revised Budget FY 07-08
083E Estimated Budget FY 07-08
084P Proposed Budget FY 07-08
Other phases can be added as needed
HR uses LBR08
Budget Phase Flowchart
Budget ID: FY2007
July 07-08 Budget phases
Actual 05-06
065A
Oct 06-07
072R
Estimated 06-07
073E
July 07-08
084P
Budget ID: FY2008
October 07-08 Budget phases
Actual 06-07
075A
July 07-08
081O
Oct 07-08
082R
Budget ID: FY2008
July 08-09 Budget phases
Actual 06-07
075A
Oct 07-08
082R
Estimated 07-08
083E
July 08-09
094P
October Budget
The October Budget document contains 3
columns (Banner Phases)
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Prior Year Actual (FY 2006-07)
July Original Budget (FY 2007-08)
October Revised Budget (FY 2007-08)
Loading Prior Year Actual data
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Key the data via FBABDRA (replacement for
FRS U03 screen)
Spreadsheet Budgeting
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Download 06-07 operating ledger YTD Activity.
Upload it to 075A phase by matching the YTD
Activity column in the spreadsheet to the Budget
Amount in the phase.
Beware of terminated FOAPALs!
Loading the July Budget Phase
Method # 1:
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If Banner was used to create the July budget,
it will be in Budget ID FY2007, Phase 084P.
Move the data to FY2008, Phase 081O using
FBABPRC to setup the parameters followed
by FBRBDBB to roll from one phase to
another.
Loading the July Budget Phase
Method # 2:
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Spreadsheet Budgeting
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Download the operating ledger Adopted Budget.
Upload it to 081O phase by matching the Adopted
Budget column in the spreadsheet to the Budget
Amount in the phase.
October Budget – MTSU method
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Enter budget revisions in the operating
ledger using BD02 or BD04 transactions
(FGAJVCD).
Use FBABPRC to set the parameters to roll
the operating ledger budget (OPAL) to the
October Phase (082R).
Run FBRBDBB to move the data.
Review using FBIBUDG or FBABDRA.
October Budget – another method
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Use FBABPRC to set the parameters to roll the
operating ledger budget (OPAL) to the October
Phase (082R).
Run FBRBDBB to move the data.
Review using FBIBUDG or FBABDRA.
Make changes using FBABDRA.
Use spreadsheet budgeting to calculate the changes
and update the operating ledger using FUPLOAD.
Ready to run reports!
New Form FZVALLC
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Pre-installed values for fund balance, approved
allocations, and restricted revenues and expenses.
N = not on FZMTBRB
New Form FZMTBRB
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ETSU
and TSU
only
Used for Forms I, II, and VIII
October
populates July
Populates
from Form II
Subtotals
recalculate
Forms I thru VIII
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Run using job submission
Instructions are on the UOM drive
https://umdrive.memphis.edu:443/xythoswfs/
webui/_xy-4047672_docstore1-t_16zBsYBG
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Folder MODS
TBR-044
Functional Specifications
Web Virtual Classroom Training
New Report FZRAVER
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Comparison Report to be sent to TBR
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In July, this report must be run twice.
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In October, only run one time.
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Compare Estimated and Proposed
Compare Revised and Estimated
Compare Original and Revised
Reports + or -10% variance, or when one
value is zero.
FZREDIT
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Replaces FRS Edit FBAT20
Runs all of the reports, creates the extract file
to be sent to TBR, and checks for errors.
Be sure all errors are fixed before sending
the file to TBR.
Questions ??