Power Presentations with
PowerPoint
1
Group Questions
 What is in it for you to improve your skills?
 Have you ever presented before?
 How did it go?
 Any “war” stories?
2
Opening Presentations
 Name
 Reason for attending
 Previous speaking experience
 How your toy represents your style
3
Logistics
 Breaks, Start/End Time
 Lunch, snacks, beverages
 Restrooms
 Safety Procedures
 Phones and Email
 Beepers, Buzzers, Ringers…
4
Power Presentations
 Developing your content
 Managing your anxiety
 Working with visual aids
 Using PowerPoint
 Delivering your best
5
Developing Your Content
 Defining your purpose
 Analyzing your audience
 Gathering your data
 Organizing your information
6
Defining Your Purpose
General Purpose = High level goal
To Inform
To Persuade
To Motivate
: Delivering facts
To Instruct
: Explaining
: Influencing change
: Inspiring feeling or actions
7
Defining Your Purpose
Specific Purpose
To persuade my management team…
To inform my work team…
To instruct the non-technical sales…
To motivate my team…
8
Factors of Audience Analysis
1. Needs
2. Knowledge
3. Mindset
4. Demographics
5. Logistics
9
Learning Styles
Auditory – Listening
Visual – Seeing
Lecture
Demonstration
Reading out loud
Visual metaphors
Tapes
Graphics & pictures
Kinesthetic – Doing
Cognitive – Thinking
Touching
Pausing
Holding
Silence
Motions & Gestures
Rhetorical Questions
10
Types of Data
Expert Testimony
Personal Testimony Examples
Personal Experience Studies Statistics
11
Organizing Your Content
 Introduction
 Body
 Conclusion
Use Transitions throughout
12
My Job Presentation
 2-3 Minutes
 Introduction, Body, Conclusion
 Tell us about your job
Select two delivery goals
13
Managing Your Anxiety
 Before
 During
 After
 Rehearsing
 Your Strategy
14
Define Your Strategy
Read pages 21-23
 Check tips you use
 Circle ideas that may work
 Answer questions on page 24
15
Visual Aid Tips
 Transparencies
 Flip Charts
 Videos
 Handouts and Objects
16
Using PowerPoint
 Design guidelines
 Creating Consistency
 Colors, Backgrounds, and Fonts
 Graphics and Animation
 Beyond the slides
17
Company Party Options
 Have a Banana Split and Sundae Bar
 Barbeque
 Chips, Salsa, and appetizers
 Potluck – bring your own dish
18
Company Party Options




19
YOUR TITLES SHOULD NOT BE IN
ALL CAPS AND THEY SHOULD BE
LIMITED TO TWO LINES MAX.
OOPS! I THINK THAT THIS MAY BE
DIFFICULT FOR YOU TO READ AND
UNDERSTAND QUICKLY.
20
Titles In Lower Case:
Two Lines Max
Better!
21
Follow Your Format Guidelines
 Follow the 5x5 rule
 Exception to 5x5 rule: quotes, mission statements, lines
from a policy or other text that should be read word for word.
Keep text short as possible and limit to 2-3 sentences.
 Allow at least ½ inch margins
 Use slide numbers
 Create title and final slides (this may be the same slide
repeated)
 Use bullets and sub-points
 Only use one level under bullets
 For example, this is the second level
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 And this is the third level – leave this out!
Follow Your Format Guidelines
 Follow the 5x5 rule
 Keep ½ inch margins
 Insert Slide numbers
 Create Title and final slides
 Use Bullets and sub-points
 Use only one level under bullets
Almost…
23
Follow Your Format Guidelines
 5x5 rule
 ½ inch margins
 Slide numbers
 Title and final slides
 Bullets and sub-points

Only one level under bullets
24
Color Guidelines
Golden Rule:
Use a consistent color scheme
throughout your entire presentation.
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Color Guidelines
Golden Rule
Use a consistent color scheme
throughout your presentation
26
Color Combinations
Template design: 3 or 4 colors
Hot
Warm
Cool
Warm + Cool = balanced color scheme
Adapted from Genentech Graphics Dept. 2003
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The Color Wheel
Genentech Graphics Dept. 2003
28
Using Color for Emphasis
Lighter Highlights
Darker Recedes
29
Genentech Graphics Dept. 2003
Choosing Colors for Slides
 Background = dark (black, blue)
 Text and graphics = light

white, yellow, green, cyan
 Red = Caution, Warning, Flag
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Choosing Colors for Overheads
 Use white or light background colors
 Use dark or black color text
 Use colors that contrast with the background
for graphics or drop shadows
31
Genentech Graphics Dept. 2003
Use Large Font Size
Helvetica 10
Helvetica 12
Helvetica 14
Helvetica 16
Helvetica 18
Helvetica 20
Helvetica 24
Helvetica 28
Helvetica 32
Helvetica 36
32
Adapted from Genentech Graphics Dept. 2003
Select Two Fonts
Serif – Feet
Sans Serif
Times New Roman
Arial
Bookman Old Style
Verdana
Garamond
Helvetica
Optima
Century Gothic
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Use Pictures to Explain
Hemodialysis
34
Genentech Graphics Dept. 2003
Animate Your Graphics
Angiogenesis Overview
Red Blood Cells
Endothelial Cells
Smooth
Muscle
Basement
Membrane
Fibroblasts
Angiogenesis
35
Adapted from Genentech Graphics Dept. 2003
What’s Wrong?
60
East
West
North
Units Shipped by Quarter
50
40
30
20
10
4thQtr
Qtr
2nd 3rd
2nd
1st QtrQtr
Qtr
1st Qtr
2nd 4th Qtr
Qtr 3rd Qtr
1st Qtr
3rd Qtr
4th Qtr
0
1st 2nd 3rd
Qtr Qtr Qtr
4th
Qtr
Quarter
36
2003 Product Shipments
Units (Millions)
60
40
East
West
North
20
0
Q1
Q2
Q3
Q4
Quarter
37
Position = Perception
90
Fiscal Quarter
2
3
4
East
West
North
80
70
Section
1
East
20 27 90 20
50
West
31 39 35 32
30
60
40
20
North
46 47 45 44
10
0
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
38
Genentech Graphics Dept. 2003
Position = Perception
90
80
70
60
East
West
North
50
40
30
Fiscal Quarter
Section
1
2
3
4
East
20 27 90 20
West
31 39 35 32
North
46 47 45 44
20
10
0
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
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Genentech Graphics Dept. 2003
GAP: ISO 9000:2000 SECTION 6.2.1
STATES THAT PERSONNEL
PERFORMING WORK AFFECTING
PRODUCT QUALITY SHALL BE
COMPETENT ON THE BASIS OF
APPROPRIATE EDUCATION, TRAINING,
SKILLS, AND EXPERIENCE
We do not have working definitions of education.
What do they mean by skills? Are these skills related
only to the tasks for manufacturing and design or do they
also include soft skills like management ability?
How do we determine what level of skill they need to
perform the job?
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GAP: ISO 9000:2000 SECTION 6.2.1
STATES THAT PERSONNEL
PERFORMING WORK AFFECTING
PRODUCT QUALITY
Title SHALL BE
COMPETENT ON THE BASIS OF
Font Type
APPROPRIATE EDUCATION,
TRAINING,
SKILLS, AND EXPERIENCE
Colors
Line spacing
We do not have an agreement with the auditors about
Line breaks
what is “competent.”
What do they mean by skills? Are these
skills related
Bullets
only to the tasks for manufacturing and design or do they
Pictures
also include soft skills like management ability?
How do we determine what type of training will get them
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to level of skill they need to perform the job?
GAP: Section 6.2.1
Title
Personnel performing work affecting product
quality shall be competent on the Font
basis of
Colors
appropriate education, training, skills,
and
Line spacing
experience.
Understand what the auditors mean by “competent”
Line breaks
What do they mean by skills?
Bullets
 Are these skills related only to the tasks for
manufacturing and design or do they also
include soft
Pictures
skills like management ability?
What type of training will suffice?
ISO 9000:2000 Gap Analysis
42
GAP: Section 6.2.1
“Personnel performing work affecting product
quality shall be competent on the basis of
appropriate education, training, skills, and
experience.”

Understand “Competent”

Define “Skills”

Determine “Training”
ISO 9000:2000 Gap Analysis
43
GAP: Section 6.2.1
“Personnel performing work affecting product
quality shall be competent on the basis of
appropriate education, training, skills, and
experience.”
Understand “Competent”

Define “Skills”

Determine “Training”

ISO 9000:2000 Gap Analysis
44
Genentech Graphics Group
Eric Stoelting (manager)
x52773
Allison Bruce
x55507
Jim Ligos
x51045
Janie Peña
x53250
David Wood
x58352
45
Genentech Graphics Dept. 2003
Graphics Group Online

Intranet

Departments

Graphics
- “Do-it-Yourself”
Or
- “Tips and Tricks”
http://gwiz/groups/Scicomp/Graphics/graphics.html
46
Welcome Back!
While you are waiting, please:
1. Login to your email account
2. Email your presentation
3. Add and test your printer
4. Take 2-3 toys
5. Review your presentation
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Key Points to Remember
 Developing My Content
 Creating PowerPoint Presentations
 Using PowerPoint During Presentations
 Managing Anxiety
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Consulting Resources
 Pg. 16 – Developing Your Content
 Pg. 17 – Presentation Overview
 Pg. 18 – Presentation Format
 Pgs. 34 – 35 Design Guidelines
49
Day Two Agenda
 Presentation Practice
 Delivering Your Best
 Advanced Presentation Practice
 Wrap Up
50
Presentation Formula
Success!
Goals
Reflection
Video
Practice
Goals
51
Presentation Logistics
Front
Side
Side
Back
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Presentations
1. State goals
2. (Your partner introduces you)
3. We applaud Wildly! 
4. Deliver Speech
5. Gather Feedback
6. Watch tape
53
Components of Meaning
7%
38%
Vocal
Visual
55%
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Zones of Delivery
Zone 1
Facials & Eyes
Zone 2
Gestures & Posture
Zone 3
Stance & Walking
55
Vocal Energy
 Tone
 Pauses
 Inflection
 Articulation
 Volume
 Fillers
 Pace
56
Strengths & Development Areas
1. Key Techniques
(pg. 70)
2. Three Strengths
(pg. 71)
3. Share with partner
4. Develop plan
57
Thanks for participating in…
Power Presentations
with PowerPoint
Kelli Smith
kelli-smith@sbcglobal.net
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Resource Slides
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To Email Your Presentation…
1. Launch Web Browser (on desktop)
2. Type “webmail” in the location field
3. Hit “Return”
4. Enter your UNIX ID and password
5. Select “login”
6. Send email to: kelli-smith@sbcglobal.net
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To Install Your Printer…
1. Select “Network Neighborhood” (desktop)
2. Select -…
NEED TO COMPLETE FOR EACH CLIENT
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