California Assessment of Student
Performance and Progress Program
CAASPP ESC North and Principal Training
January – February 2015
Presentation Topics

2014-15 CAASPP Program (with Smarter Balanced Assessments focus)

Testing Dates/Schedules

Testing Environment and Testing Responsibilities

Navigating the CAASPP Website (caaspp.org)

Managing Users Settings (TOMS)

Managing Student Data (TOMS)

Configuring Student Test Settings (TOMS)

Test Session Management (Test Administrator Interface & Completion Status)

Technical Support

SBAC Digital Library

Interim Assessments

Resources

Questions?
CAASPP 2015
General Information Session
2
Frequently Used Acronyms in Testing
Acronym
Stands For
CAASPP
California Assessment of Student Performance and Progress
CAPA
California Alternate Performance Assessment
CMA
California Modified Assessment
CST
California Standards Test
EAP
Early Admission Program (used for English and math college
placement)
SBA
Smarter Balanced Assessments
SC
Site Coordinator, Testing Coordinator
STB
Student Testing Branch
STS
Standards-based Test in Spanish (for students who have been in the
US less than a year
TA
Test Administrator, Examiner, Teacher giving the test
TOMS
Test Operations Management System
General Information Session
3
Test
Subject
Grades
Test
Subject
Grades
CST
Science
5, 8 &10
SBA
ELA
3-8 &11ª
CMA
Science
5, 8 &10
SBA
Math
3-8 &11ª
CAPA
Science
5, 8 &10
Reading/Lang Arts
2-11
ELA &
Math
3-8 &11?
STS*
Alternate Assessment
(Field Test)
*For Spanish-speaking ELs who have been enrolled
in US school less than a year or receiving instruction
in Spanish.
ªFor Early Admission (to College) Program
General Information Session
4
• Establish testing schedules
• Work with Technology Coordinator to prepare testing devices
• Earbuds
• Keyboards (for iPads only)
• Train test examiners and proctors
• Create TOMS accounts
• Familiarize everyone with the CAASPP website
• Verify TOMS access for examiners
• Make sure everyone knows where Student State IDs can be found
• Encourage the use desktops for test sessions
• Ensure accuracy of student data
• Work with school Administrator (supervising testing) and Student Testing
Branch to create TOMS accounts for EL and Special Ed personnel
• Collaborate with EL and Special Ed personnel to verify students’ test settings
in TOMS
CAASPP 2015
General Information Session
5
Smarter Balanced Assessments
All students take the Smarter Balanced
assessments, with the following exceptions:

Students with disabilities who take the
alternate assessments (ELA and
mathematics)

English learners who have been enrolled
in a school in the United States less than
12 months (ELA only)
 Remember
All English Learners must take the mathematics test.
CAASPP 2015
General Information Session
6
Testing Dates
Grade
Level(s)
Test
Subject(s)
Testing Window
3-8
SBA
ELA & math
March 10* – June 4
11
SBA
ELA & math
April 15 – June 4
5, 8
& 10
CST,
CMA,
CAPA
Science
April 9– May 13
 Remember
*The Smarter Balanced Assessment Testing Window will open statewide on Tuesday, March 10, 2015.
CAASPP 2015
General Information Session
7
Elementary Estimated Testing Times
Content Area
Grades
Computer
Adaptive Test
(CAT) items
hrs : mins
Performance
Task (PT)
hrs : mins
Total
hrs : mins
Classroom
Activity
(administered
prior to the PT)*
hrs : mins
Total
hrs :
mins
English
Language
Arts
3–5
1:30
2:00
3:30
:30
4:00
Math
3–5
1:30
1:00
2:30
:30
3:00
Both
3–5
3:00
3:00
6:00
1:00
7:00
 Remember
*The time to complete an activity will vary due to the complexity of the topic and individual student needs.
CAASPP 2015
General Information Session
8
Estimated Testing Times for MS
Content
Area
Grades
Computer
Adaptive Test
(CAT) items
hrs : mins
Performance
Task (PT)
hrs : mins
Total
hrs : mins
Classroom
Activity
(administered
prior to the PT)*
hrs : mins
Total
hrs :
mins
English
Language
Arts
6–8
1:30
2:00
3:30
:30
4:00
Math
6–8
2:00
1:00
3:00
:30
3:30
Both
6–8
3:30
3:00
6:30
1:00
7:30
 Remember
*The time to complete an activity will vary due to the complexity of the topic and individual student needs.
CAASPP 2015
General Information Session
9
Estimated Testing Times for HS
Content
Area
Grades
Computer
Adaptive Test
(CAT) items
hrs : mins
Performance
Task (PT)
hrs : mins
Total
hrs : mins
Classroom
Activity
(administered
prior to the PT)*
hrs : mins
Total
hrs :
mins
English
Language
Arts
11
2:00
2:00
4:00
:30
4:30
Math
11
2:00
1:30
3:30
:30
4:00
Both
11
4:00
3:30
7:30
1:00
8:30
 Remember
*The time to complete an activity will vary due to the complexity of the topic and individual student needs.
CAASPP 2015
General Information Session
10
Estimated Testing Times
CAASPP 2015
Resource 4
11
Week 2
Week 1
Testing Schedule - Sample 1
Monday
Tuesday
Wednesday
Thursday
Friday
ELA
Computer
Adaptive
Test
ELA
Classroom
Activity
ELA
Performance
Task - Part 1
ELA
Performance
Task - Part 2
Make-Up
Sessions
1 ½ to 2 hrs
30 min
45-60 min
45-60 min
Monday
Tuesday
Wednesday
Thursday
Friday
Math
Computer
Adaptive
Test
Math
Classroom
Activity
Math
Performance
Task
Make-Up
Sessions
Make-Up
Sessions
1 ½ to 2 hrs
30 min
1 to 1 ½ hrs
1 Content Area Tested per Week - Session Durations 40 to 60 minutes
CAASPP 2015
General Information Session
12
Bandwidth Checker
 Best Practice
1.
2.
1
Have students log in to
take the test 10 at a time
to prevent internet traffic
jam.
Take into account MiSiS
traffic as you develop your
testing schedule.
2
3
4
CAASPP 2015
General Information Session
13
Technology Readiness Calculator
1
2
3
4
5
CAASPP 2015
General Information Session
14
Test Security Guidelines
 Cell phone or other electronic devices are not
allowed or to be used during testing by
anybody (i.e., turned off and put away)
 Post Signs:


TESTING—DO NOT DISTURB – Post sign on the
door
Unauthorized Electronic Devices May Not Be
Used at Any Time During the Testing Session –
Post sign so that it is clearly visible to all students
 No unauthorized visitors
CAASPP 2015
General Information Session
15
Navigating the CAASPP Website
caaspp.org
• Create user accounts
• Verify students’ test
settings
Test Operations
Management System
(TOMS)
Test Administrator
(TA) Interface
Completion Status
CAASPP 2015
General Information Session
• Create test sessions
• Monitor test administration
and schedule makeup
tests
16
TOMS Access for Testing Coordinator
Principal
designates
Testing
Coordinator in
Principal’s
Portal
CAASPP 2015
Testing Coordinator
completes the “2015
CAASPP Security
Forms” Training and
assessment in LZ
General Information Session
Testing
Coordinator
gets email from
CAASPP to
access TOMS
17
TOMS Access for Support Personnel
Support personnel
complete the “2014
CAASPP Security
Forms” Training and
assessment in LZ
CAASPP 2015
Principal emails
Nancy Foote to
request access
to TOMS
General Information Session
Principal gets
email from
Nancy Foote to
confirm request
18
TOMS Access for Examiners (Test
Administrators)
Teacher
completes
CAASPP affidavit
Testing Coordinator
CAASPP receives
completed affidavit
Testing
Coordinator
enters Examiners’
information on
TOMS manually
CAASPP 2015
Examiner (Test
Administrator)
gets email from
CAASPP to
access TOMS
Testing
Coordinator
uploads
Examiners’ data
to TOMS using
batch template
General Information Session
19
What If……?
 What if the Testing Coordinator forgets
password, or the email could not be found?


Email nancy.foote@lausd.net for a reset
New password email will be sent
 What if the Examiner forgets password, or the
email could not be found?


The Examiner should contact their Testing
Coordinator for a reset
New password email will be sent
CAASPP 2015
General Information Session
20
Accessibility Features
When should settings be entered in TOMS?
Before students take Smarter Balanced tests.
 Student demographic information is now in TOMS
 Test settings are entered by the CAASPP Test Site
Coordinator (SC)

When using their own credentials, students will be able to use
their designated settings when accessing:
 Best Practice
CAASPP 2015

Practice and Training Tests

Smarter Balanced Summative Assessment

Smarter Balanced Interim Assessments
General Information Session
Allow students to
practice using their
assigned supports
21
Configuring Settings
How can I configure online test settings for
students in TOMS?
There are two options to set designated supports and
accommodations in TOMS:
1. One-by-one manual configuration in the user interface
2. File upload
−
Use the online student test settings template
−
Use the CAASPP ISAAP Tool to create an upload file
CAASPP 2015
General Information Session
22
REF-6420: Accessibility and Accommodations
Guidelines For SB Assessments
 Designated supports and
Accommodations must be documented
 Attachments should be completed by
decision-making teams/designees (e.g.)
 Individualized Education Program (IEP) teams
 Section 504 Plan teams
 Language Appraisal Teams (LAT), and
 Student Success Teams (SST)
 Coordination of Services Team (COST)
CAASPP 2015
General Information Session
23
New or Missing Students
 New Students:
 It takes 1-2 weeks for new students to show up in
TOMS
 If students have been enrolled for some time and do
not show in TOMS – check the following:
 Enrollment in MiSiS
 Grade level in MiSiS
 Once data is corrected in MiSiS, it will show up on
TOMS
 Remember
Please refer to Resources section for details about the flow of student information between the District and the State
CAASPP 2015
General Information Session
24
 Remember
Student Data Not in TOMS Form
Form is on
STB
website on
CAASPP
page
Use a
separate form
for each
student.
Fill out required fields
• Include all
info you have
on student
• Describe
problem
CAASPP 2015
General Information Session
25
Technical Support
 Devices are being delivered to schools
 Readiness test – February 19
 Earbuds – Expected to be delivered to
schools in early February
CAASPP 2015
General Information Session
26
Resources
 http://achieve.lausd.net/smarterbalanced
CAASPP 2015
General Information Session
27
Digital Library
https://www.smarterbalancedlibrary.org/digital-library-resources
CAASPP 2015
General Information Session
28
Digital Library
Resources:
 MEM-6423, Smarter Balanced Digital Library, dated
December 5, 2014
 Manage Digital Library accounts:
https://art.smarterbalanced.org
 Digital Library Help Topic Presentations

Getting Started in the Digital Library (PPT)

Finding Resources in the Digital Library (PPT)

Navigating Resources in the Digital Library (PPT)

Available at: http://www.smarterbalanced.org/k-12education/teachers//
CAASPP 2015
General Information Session
29
Interim Assessments
Interim Comprehensive Assessments (ICAs) mirror the
summative assessment:
 Use the same blueprints as the summative.
 Assess the same range of standards.
 Have the same item types and formats.
 Include performance tasks.
 Require the same amount of administration time.
 Provide information regarding student readiness for the endof-year summative assessment
 CDE anticipates release by end of Janaury
 Optional this year
CAASPP 2015
General Information Session
30
Interim Assessment Blocks
Interim Assessment Blocks (IABs) assess fewer sets
of skills and:
 Use the same targets, by grade level, as the summative
blueprints.
 Consist of short, focused sets of items.
 Provide information about a student’s strengths and
needs in relation to the standards.
 Offer varied blocks by grade level and subject area.
 Anticipated release of January 27th.
 Optional for this year.
CAASPP 2015
31
SBA Key Events
Dates
Events
December
Digital Library available and accounts created
January
TOMS Accounts for School Coordinators
January
Interim Assessments
January/February
CAASPP Principal and Test Coordinator Trainings
February 19
System “Readiness Test” (REF-6451)
March 10– June 4
SBA Testing Window for Grades 3-8
April 15 – June 4
SBA Testing Window for Grade 11
CAASPP 2015
General Information Session
32
Critical Links
http://achieve.lausd.net/testing
http://caaspp.org/
 Best Practice
Bookmark these
Webpages
CAASPP 2015
Resource 1
33
Resources
achieve.lausd.net/testing
CAASPP 2015
General Information Session
34
Resources
achieve.lausd.net/testing
CAASPP 2015
General Information Session
35
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Maintain Test Security
Receive, store and inventory within 24 hrs of receipt (materials ordered by STB)
Order additional materials
Train test examiners and proctors
Report security breaches or irregularities to STB
Review and follow procedures outlined in the CAASPP Test Manual and
Administration Instructions
Maintain test security
Prepare testing devices
Ensure accuracy of student data
Enter students’ test settings
Create test administrator accounts
Establish testing schedules
Report security breaches or irregularities to STB
Review and follow procedures outlined in the CAASPP and SBA Test Coordinator
Manuals
CAASPP 2015
Resource 2
36
CAASPP Trainings
In-person Training Series
Series Required for CAASPP Coordinators
Web-based Videos and Other
Training Resources
Practice and Training Tests
Test Security
Device Set-up Guide Module
Paper-pencil Tests
TOMS
Technology
Configuring Student Test Settings in TOMS
Adding and Managing Users in
TOMS (16:54 Runtime) Click here
Test Administrator Accounts and Student Data
Management
Accessibility Resources
Test Session Management
Performance Task Overview (18:01
Runtime) Click here
Testing Schedule
Participation Reports
Interim Assessments
Detailed List of Trainings: http://achieve.lausd.net/testing
CAASPP 2015
Resource 3
37
Testing Schedules
Subject & Grade Level
ELA & math, grades 3-8
ELA & math, grade 11
Science for CST, CMA,
CAPA, in grades 5, 8,
and 10
CAASPP 2015
Requirement
Testing window shall not begin until at least 66% of a
school’s annual instructional days have been
completed, and may continue up to the last day of
instruction…
March 10* – June 4
Testing window shall not begin until at least 80% of a
school’s annual instructional days have been
completed, and may continue up to the last day of
instruction…
April 15 – June 4
The testing window shall be administered during a
window of 25 days that includes 12 days before and
after completion of 85% of the instructional days.
April 9 – May 13
Resource 4
38
1 Week of Testing 1
Testing Schedule - Sample 2
Monday
Tuesday
Wednesday
Thursday
Friday
ELA
Computer
Adaptive
Test
ELA
Performance
Task - Part 1
Math
Computer
Adaptive
Test
Math
Performance
Task
Make-Up
Sessions
1 ½ -2 hrs
45 -60 min
1 ½ -2 hrs
1-1 ½ hrs
Break
Break
Break
ELA
Classroom
Activity
ELA
Performance
Task - Part 2
Math
Classroom
Activity
30 min
45-60 min
30 min
Make-Up
Sessions
Make-Up
Sessions
Two Content Areas Tested per Week - Session Durations 40 to 60 Minutes
CAASPP 2015
Resource 5
39
Administration Sequence
Day 1
Day 2
Day 3
Computer
Adaptive
Test
(CAT)
Classroom
Activity
Performance
Task
(PT)
Day 4
Day 5
 CAT and PT administered on separate days
 Classroom Activity be administered before the
PT
 Classroom Activity has to take place one to
three days prior to administrating the PT
CAASPP 2015
Resource 5 Cont
40
Testing Environment
 Make appropriate seating arrangements
prior to test administration

Students should be seated so that they
cannot view the answers of others
 Establish procedures to maintain a quiet
testing environment

Some students will finish more quickly than
others
CAASPP 2015
Resource 6
41
Testing Environment
 Rooms should have good lighting,
ventilation, and free from noise and
interruptions
 Remove or cover information (on bulletin
boards, chalkboards, or dry-erase boards)
that might be used by students to help
answer questions including:

Rubrics, vocabulary charts, student work,
posters, graphs, charts, number lines
CAASPP 2015
Resource 6 Cont.
42
Testing Environment
 Testing students in classroom-sized
groups is preferable


Reduces test fear and anxiety
Facilitates monitoring and control for Test
Administrators
 Administer in a room that does not crowd
students
CAASPP 2015
Resource 6 Cont.
43
Student Data and TOMS
LAUSD
MiSIS
(1) Student Demographic Data
School CAASPP
Coordinator
 Best Practice
(3) Designate Users
(4) Designated Supports
and Accommodations
CAASPP 2015
(2) Student
Registration
Verify student
demographic
information before
students take the
summative test
Resource 7
44
Additional Resources
Where can I get more information about designated
supports and accommodations?
A. REF-6420, Accessibility and Accommodations
Guidelines for Smarter Balanced Assessments, dated
January 15, 2015
B. Refer to CAASPP Matrix One for available accessibility
supports
C. Refer to Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines for details on
recommended uses of the supports
D. ISAAP Tool tutorial:
http://caaspp.org/rsc/videos/archivedwebcast_ISAAP-overview-and-instructions.html
CAASPP 2015
Resource 8
45
REF-6420: Accessibility and Accommodations
Guidelines For SB Assessments
(1) - Decision-making
team/Designee completes
Attachment A,B, or C
- For students with special
needs, include supports and
accommodations from IEP or
504 Plan
If assigned supports
are in TOMS, student
proceed with testing
(2) Coordinator collects
attachments and gets
ready for Administrator’s
approval
(5) Decision-making
team/Designee
performs preadministration check
(3) Coordinator enters
assigned supports/
accommodations in
TOMS
(4) Coordinator
returns copies of
attachment(s) to
designee
 Best Practice
If assigned supports
are NOT in TOMS,
coordinator must re-enter
supports in TOMS
CAASPP 2015
Resource 8 Cont
Verify student
supports/
accommodations
before students take
Summative
Assessments
46
Student Log in Process
Step 6
Step 7
Student will launch
secure browser
Student clicks on
“Please Sign In”
Step 7
Step 6
CAASPP 2015
Resource 9
47
Student Log in Process
Todays Training Sessions
For the sake of
today’s training,
student login will
be into the
Practice and
Training Test
Student Interface
 Best Practice
Use only Practice
and Training Tests
when training Test
Administrators at
school sites
CAASPP 2015
Resource 9 Cont
48
Student Log In Process
Step 8
Students will use their
own credentials to log in
3. Enter student
first name
1. Deselect
Guest User
4. Enter student
CA-SSID
 Best Practice
2. Deselect
Guest Session
5. Enter
Session ID
CAASPP 2015
6. Click on
Sign In
Resource 9 Cont
Students should
practice the log in
process by using
their own credentials
when accessing the
Practice Test
49
Creating a Test Session
Step 2
TA inputs personal Log
in information
 Best Practice
Ensure TA has log in
credentials prior to
starting test session.
Coordinator may
create test session if
needed
CAASPP 2015
Resource 9 Cont
50
Creating a Test Session
Test Session Process at a glance:
 Test Administrator (TA) creates a test session in the Test
Administrator Interface before students log in to the
Student Interface
 Best Practice
 A unique session ID is randomly generated
 TA provides session ID number to students
 Students log into the Student Interface using
TA should use a
Laptop or Desktop to
create test sessions
the session ID and their own credentials
 TA monitors student progress and test session completion
 Students end test and submit test completed
CAASPP 2015
Resource 9 Cont
51
Creating a Test Session
Step 4
Click on “Select All” to
select all available tests
Click on “Start Session”
to generate session ID
Step 3
Step 4
Step 3
 Best Practice
Use Laptop or
desktop to create
test session.
If using iPads,
“Select All” button is
not available
CAASPP 2015
Resource 9 Cont.
52
Test Security Guidelines
 Actively monitor students during testing.
 Seat students so that they cannot easily
view each other's work.
 Students not testing may not be in the
room.
 Report irregularities and improprieties.
o Test coordinators must report cases to the Student
Testing Branch.
CAASPP 2015
Resource 10
53
CAASPP Principal Training
1. 2014-15 CAASPP Principal Training


Online class (available in March)
Complete assessment after viewing presentation
2. 2014-15 Smarter Balanced Principal Training
Status will be automatically changed from Enrolled
to Completed based on today’s attendance
Print certificates of completion and submit copy to the
testing center along with school documentation

CAASPP 2015
General Information Session
54
Questions?
Student Testing Branch 213-241-4104
ITD Help Desk 323-224-2450
CAASPP 2015
General Information Session
55