Permitting in the District
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Permitting in DC
 Contractor responsibilities
• Obtaining all permits (except National Park
Service and Army Corps)
 DC Water responsibilities
• Obtain all permits from National Park Service
and Army Corps
• Provide the following on certain projects:
– Traffic control plans which contractor may use to
obtain traffic control permits
– Erosion sediment control plans which contractor
should use to obtain erosion and sediment
control permits
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Permitting in DC
 Most common permit issues
• DDOT
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Understanding D.Tops
Work-hour restrictions – community impacts
Permit renewals
Steel plates
• DDOE
– New erosion sediment control regulations
• DCRA
– Night work – noise levels
• NPS
– Follow the permit conditions
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Construction Management
Upcoming Construction Management for Capital Projects
by
Deidre Saunders
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CIP Construction
 As mentioned, DC Water is undertaking a major effort over the
next 20 years to upgrade, rehabilitate, and replace water and
sewer linear infrastructure and pumping station/facilities
throughout the District of Columbia and metropolitan area.
 Based on this forecast, DC Water has re-engineered its
approach to construction management by hiring in-house staff
to administer and manage contracts using software tools to
accurately capture data one time for each project; consultant
staff will also be acquired to augment in-house to assist with
the ramp-up and peaks of the CIP schedule over the next
several years.
 So what will we need for a successful path forward?
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CIP Construction
 Key tools and strong partners
• Defined contract specifications and drawings – DC Water
• Accurate contract schedule – Contractor
• Contract budget – DC Water
• Qualified contractors – You
• Willingness to share lessons learned – Everyone
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CIP Construction
 First things first – DC Water’s specification has
changed
• The General Conditions of the Construction Contract replaced
the previous Government of District of Columbia Standard
Contract Provisions (1973)
• Consists of 17 Articles which define requirements and provide
guidelines for prosecution of specifications on DC Water
construction projects
• We strongly encourage you to familiarize yourself with them;
they are integral to the contract you may be awarded
• Let’s look at a few of note
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CIP Construction
 Preliminary Matters – Article 2
• NTP
• Before starting construction, you need:
 Evidence of insurance
 Approved Safety Plan
 Approved Site and Traffic Maintenance Plan
 Approved Construction Schedule
 Approved Quality Control Plan
 Approved subcontractor requests
 Preconstruction survey
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CIP Construction
 Contractor’s Responsibilities – Article 6
• Supervision and superintendence
• Materials and equipment
• Qualified subcontractors and their oversight
• Permits and fees
• Shop drawings and submittals
• Safety and protection
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Safety Requirements
DC Water ROCIP Safety Requirements
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Site-Specific Safety Program
 Each General Contractor that performs work on our
projects shall prepare and submit, for review and
comment, their own project-specific Safety Plan. It shall
be tailored to the specific work to be performed on the
project by their (and their subcontractors’) work force.
The Plan shall be in conformance with DC Water’s
contract documents and the requirements and standards
of all applicable governing regulatory agencies, and it
shall comply with the DC Water recommended guideline.
It shall be reviewed and approved by DC Water.
The contractors shall not be permitted to start work until
all comments submitted after the Plan’s review are
adequately addressed and the Plan complies with DC
Water specifications and recommendations.
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Construction Health and
Safety Technician
 The general or prime contractor shall provide a safety
professional with a minimum of 5 years of construction
experience, and a resume must be provided and
accepted by the DC Water Safety Director prior to the
project start.
A competent safety representative must be on the
project site at all times. The competent safety
representative at a minimum must meet the
requirements of “competent person” as defined by
OSHA for all phases of construction and have a
designation of Construction Health and Safety
Technician (CHST). (A minimum of 3 years of
experience in construction is required for the CHST
Exam.)
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Construction Health and
Safety Technician
 General or prime contractors with 1–20
workers (either direct hires or sub-tiers) will
provide an on-site safety manager whose
primary duty is worker safety but who may also
perform other duties.
 General or prime contractors with 21 or more
workers (either direct hires or sub-tiers) will
provide an on-site safety manager whose only
duty is worker safety.
 A resume for the above safety manager must
be provided and accepted by DC Water Safety.
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Construction Quality Requirements
 Contractor responsibilities
• Fulfill the requirements of Specification section 01 43 00
Quality Requirements
 Quality Control Plan due within 20 calendar days of NTP
“Contractor shall develop a written quality control plan
addressing organization, procedures, records, and reports
to implement and administer activities affecting quality
through all phases of the project.”
 DC Water responsibilities
• Review, code, and return the Plan submittal within 45 days
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Construction Quality Requirements
 Quality Control Plan
• Incorporate the required Inspection and Testing Log
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Construction Quality Requirements
 Quality Control Plan (continued)
• Most contractors leave out the requirements of
Divisions 2–16 sections for specific test and inspection
requirements and procedures:
 Example: 33 05 02 WATER UTILITY DISTRIBUTION PIPING –
DUCTILE-IRON PIPE
• Water main tests include:
- Pressure and leakage test
- Chlorination
- Bacteriological tests
- Various material test from supplier and manufacturers
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Construction Quality Requirements
 Example: 33 05 02 WATER UTILITY DISTRIBUTION PIPING –
DUCTILE-IRON PIPE (continued)
• Water main installation procedures should be incorporated into
the Quality Control Plan.
• Material requirements: “verify the outside diameters of the
pipes to be connected and shall select the correct diameter
sleeve-type coupling to ensure a proper fit.”
• Construction requirements: “Just prior to placement,
the inside of all pipe and fittings and the ends of outside
surfaces shall be thoroughly cleaned; interior surfaces
shall be kept clean throughout construction by use of carefully
fitted stoppers.”
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CIP Construction
 DC Water’s General Responsibilities – Article 8
• Communicate to the contractor – initiate and respond
timely
• Furnish data required per contract documents
• Promptly pay the contractor for the work performed
• Execute change orders for work yet to be performed
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CIP Construction
 DC Water’s Role During Construction – Article 9
• Monitor and document contract work installed
per contract requirements
• Determine contract requirements and acceptability of
work
• Provide with reasonable promptness clarification of
requirements as deemed necessary
• Review contract submittals and payments within 30 days
• Review Quality Control Plan submittal within 45 days
• Review and negotiate authorized changes
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CIP Construction
 Changes in the Work – Article 10
• DC Water may make changes in the work within the
general scope by written order
• If contractor believes instruction constitutes a change,
must submit to DC Water within 7 days of the order
• If contractor intends to assert a claim for equitable
adjustment, must submit within 30 days after receipt of
written order
• Instruments used to pay the contractor:
 Bilateral change orders
 Work-change directives (allowance-based
and no time included)
 Unilateral change orders
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CIP Construction
 Payments to Contractor – Article 14
• Progress payments: 30-day interval, based on cost-loaded
CPM schedule or schedule of values if no laded CPM schedule
required
• Contractor and DC Water will establish a submission date for
a “preliminary invoice” based on field verification of quantities
or % work complete by both parties; once done, contractor
submits final progress payment
• Supporting documentation per contract; updated Progress
Schedule and Quality Plan must be submitted with each
progress payment to be approved for payment
• If work is 50% complete and satisfactory per DC Water,
contractor may request no additional retainage be held
through substantial completion
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CIP Construction
 Dispute Resolution – Article 16
• Contractor must notify DC Water of intent to file dispute
or claim promptly, no later than 30 days after contractor
became knowledgeable of an event giving rise to such
• Contractor must submit detailed description supporting
dispute or claim within 60 days after contractor became
knowledgeable of an event giving rise to such
• DC Water will endeavor to provide written response to
contractor within 30 days after receipt of detailed
description and supporting documentation
• Concerted effort by both parties should be made to resolve
issues working through respective levels of both entities
• If not resolved here, contractor may request review of
claim by the contracting officer or his/her designee
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CIP Construction
 Other important requirements
• Contract schedule in Primavera (P6) Section 01 32-16
• Document management using Contract Manager
Section 01 33 10
• Project Record Documents Section 01 78 39
• Record Drawings Section 01 78 40
• As-Built Drawings Section 01 78 42
• Customer Notification Appendices A and B
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CIP Construction
 Examples of upcoming buried infrastructure work
and price structure
• Small-diameter water main replacement (8", 12") – small
valve & FH replacements, excavation, backfill, chlorination
and tie-ins to existing mains – lump sum. Restoration –
roadway, curb, gutter, sidewalk, tree space, etc. – unit
price.
• Sewer rehabilitation – CIPP (8"–72") and shotcrete >30" –
cleaning, bypass pumping, relining – lump sum. Manhole
rehabilitation, point repair – unit price.
• Sliplining of water main and sewer pipe (24", 36", 48" +)
with PVC or HDPE – lump sum.
• Large valve replacements with main for tie-in (16"–54"+) –
lump sum. Restoration – unit price as previously described.
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CIP Construction
 Examples of upcoming facility contracts
• Potomac Sewage PS Rehabilitation III – Summer 2014
• Ft. Stanton Reservoir No. 1 Upgrade – Summer 2014
• St. Elizabeths Water Tank – Fall 2014
• Brentwood & Ft Stanton #2 Reservoir Upgrades – Fall 2014
• Soldiers Home Reservoir Upgrades – 2015
• Ft Stanton #1 Reservoir Upgrades – Summer 2014
• Bryant Street PS HVAC & Roof Improvements – 2015
• 2 MG 4th High West Storage Tank – Est. 2016
• Main & O St P Station Intermediate Upgrades – Spring 2015
• Stormwater PS Rehab. – Est. 2017
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Thank you
Questions
&
Answers
Visit us online at www.dcwater.com
and DETSConstructionBidInquiry@dcwater.com
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