JOB SPECIFICATION
Job title
HR Officer
Reports to
Senior Human Resources Manager
Grade
3
Directorate
Business Services
Job purpose
To work as part of the Human Resources team, to ensure UK Anti-Doping’s human resources
(employees and workers) are effectively managed and developed within a high performance culture,
to best achieve business strategy.
To include:

The provision of a centralised HR function responsible for the delivery of UK Anti-Doping’s
workforce plan/strategy

To provide proactive, consistent, people management support, advice and direction to
managers on HR policy, procedure, best practice, employment legislation and rewards and
benefits.

This role will focus in particular on the people management activities relating to UK AntiDoping’s field based workers – Doping Control Personnel (DCP) and National Education
Trainers. The HR Officer will provide consistent HR support, advice and direction to those
directly coordinating DCP and National Trainers in the field on HR policy, procedure, best
practice, employment legislation and reward
Key result areas
Recruitment and Selection
• Coordinate the recruitment and selection process for UK Anti-Doping employees and workers to
include the development of job descriptions, preparing advertisements, pre employment
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administration and checks. Coordinate, monitor and manage equal opportunities data in
accordance with UK Anti-Doping’s Equality and Diversity policy
• Manage and contribute the development of UK Anti-Doping’s induction process for new
employees
• Ensure recruitment and selection administration is carried out effectively
• Monitor probation periods, advice employees and managers in relation to this process
• Work with the Senior Human Resources Manager, Logistics and Allocations Officers, and Partner
Delivery Education Officer, to develop and implement a sustainable recruitment and retention plan
for Doping Control resource and National Trainers.
Learning and Development
• Take a lead role in coordinating the Logistics Support Group (LSG) to ensure that the Doping
Control Resource procedures continually improves, working in conjunction with the Logistics and
Allocations Officers
• Take a lead role in coordinating and contributing to the development of training and mentoring
programmes for Doping Control Personnel and Education Trainers to ensure that the accreditation
and assessment of this resource group is to the highest standard
• Working with the Senior HR Manager to establish and co ordinate a UKAD Workforce forum to
improve engagement with field based Doping Control Personnel and Education Trainers
• Contribute to the day-to-day management of the on-line DCP portal; developing training and
mentoring modules and document management system and providing appropriate HR related
updates
• Work with the Senior Human Resources Manager to design and implement Corporate Learning
and Development Programmes
• Ensure all employees/DCP/National Trainers carry out mandatory training i.e. Equal opportunities/
Bribery Act training
• Coordinate the booking of corporate training courses, manage the training evaluation process
• Assist the Senior Human Resources Manager with managing the annual appraisal process, carrying
out quality check, identifying training needs, advising managers and employees of the correct
process to follow
Performance management and reporting
• Provide day to day HR support to managers, employees, Doping Control Personnel and National
Trainers
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• Carry out and support managers with disciplinary/grievance investigations and reports. Arrange
and attend disciplinary or grievance hearings, arranging appropriate papers and taking minutes of
such meetings as required
• In conjunction with the Senior HR Manager, Testing and Results team, and Education Team,
monitor the performance/of the Doping Control resource and National Trainers, ensuring that
they deliver their projects and role requirements as specified in their worker agreements
• Mange the Administrator tool for SelectHR (HR database) to include:
• Issuing passwords to employees/workers to access the self service section of the database.
• carrying out HR reporting from the database
• resolving employee queries relating to the self service database
• updating the employee database with payroll changes etc
• updating organisation charts
• Responsible for the production of HR Management information reporting
• Assisting the Senior HR Manager with compiling HR related reports (Remuneration/Board reports)
Reward
• Manage the day to day administration of pension auto enrolment scheme for DCP and National
Trainers in conjunction with Finance and Payroll Officer
• Liaise with the Finance and Payroll Officer to ensure all HR amendments are accurately reflected in
the monthly payroll run
• Ensure that payroll changes are accurately reflected in Select HR (HR database) and all associated
employee/payroll paperwork is accurately filed on individual personnel files
• Monitor employee allowances i.e. healthy lifestyle payments, pension allowances, season ticket
loans etc
• Assist the Senior HR Manager with the implementation and administration of the annual
performance related pay scheme
Policy and Projects
• Work with the Senior Human Resources Manager to monitor and update the Staff Handbook and
any associated policies to ensure UK Anti-Doping remain compliant with current employment
legislation
• Support the development of policy and ongoing continual improvement of the Doping Control
resource and National Trainer scheme
• Working with the Senior Human Resources Manager on all HR related projects i.e. Investors In
People accreditation, Organisational Skills Analysis, Staff Survey etc
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Key internal and external contacts
UK Anti-Doping Staff
Doping Control Personnel and Education Trainers
Logistics Support Group
Logistics and Allocations Officer
Partner Delivery Education Officer
Service providers and Consultants
National Governing Bodies of Sport
Partner Organisations
Contacts appropriate to projects
Internal and External Auditors
External suppliers and consultants
Person specification
Qualifications/experience.
The successful applicant exhibit proven experience of the following:
• A bachelors’ degree. CIPD qualified or working towards
• Relevant experience in Human Resources with a proven background in developing and
implementing HR policies and procedures, particularly involving varying types of workforce
personnel i.e. contractors / workers and employees
• Demonstrable employee relations experience (supporting the management of disciplinaries and
grievances)
• Well-developed Human Resources skills, including experience of establishing positive working
relationships with line managers /relevant partners and stakeholders
• Demonstrable experience in providing consistent and accurate HR advice and guidance
• Proven experience of implementing and coordinating training events / programmes
• Experience of working with HR databases and payroll data including pension administration
• High level planning and monitoring responsibility with the ability to work to multiple tight
deadlines within a time pressured environment, producing high quality results
• Good attention to detail, high level analytical and problem solving skills including the ability to
calculate risk and take decisive action
• Experience of managing sensitive and confidential information
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Additional information
Working hours are 36 hours a week although flexibility is required in order to ensure core objectives
are achieved. Occasional out-of-hours work, and some travel throughout the UK may be required.
This job specification should not be regarded as exclusive or exhaustive. It is intended as an outline
indication of the areas of activity and will be amended in light of the changing needs of the
organisation.
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