iPHIS Case ID #: __________ Version: January 19, 2016 Ontario Shigellosis Investigation Tool Legend ♦ System-Mandatory Required for interview with case Cover Sheet Date Printed: Note that this page can be autogenerated in iPHIS ♦ Client Name: YYYY-MM-DD Bring Forward Date: YYYY-MM-DD iPHIS Client ID #: Enter number ♦ Investigator: Enter name ♦ Branch Office: _ _ Enter office ♦ Reported Date: Enter health unit ♦ Is this an outbreak associated case? ☐ Yes, OB # ####-####-### _ Alias: Enter alias _ _ ♦ Gender: ______________ ♦ Age: ________________________ ♦ Gender: Enter gender ♦ Age: Enter age ♦ DOB: __________________________________________ ♦ DOB: YYYY-MM-DD Address: ______________________________________________ Address: Enter address _ 1: ###-###-#### Tel. 1: Tel. ________________________________________________ ☐ No, link to OB # 0000-2005-043 in iPHIS Is the client in a high-risk occupation/ environment? Email 1: Enter email address _ _ Email 2: Enter email address _ _ _ _ ☐ No Is the client homeless? ☐ Yes New Address: ♦ Language: ♦ Physician’s Name: ☐ No Enter address Specify _ Translation required? ☐ Yes ☐ No _ _ Enter name ♦ Role: ☐ Attending Physician ☐ Family Physician ☐ Specialist ☐ Walk-In Physician ☐ Other ☐ Unknown OPTIONAL Additional Physician’s Name: Proxy respondent Enter name _ Specify _ _ Address: Tel: ☐ Parent/Guardian ☐ Spouse/Partner ☐ Other _ Type: Home ☐ Home ☐ Mobile ☐ Work ☐ Other, specify: Type: Mobile Work Tel. 2: ###-###-#### Other, please specify: _____________________________ Type: ☐ Home ☐ Mobile ☐ Work ☐ Other, specify: ♦ Disease: SHIGELLOSIS Name: Enter name YYYY-MM-DD Diagnosing Health Unit: ☐ Yes Personal Health Information _ Role: Enter name _ Enter address ###-###-#### Fax: Enter role _ ###-###-#### _ _ Verification of Client’s Identity & Notice of Collection Client’s identity verified? ☐ Yes, specify: ☐ DOB ☐ Postal Code ☐ Physician ☐ No Notice of Collection Please consult with local privacy and legal counsel about PHU-specific Notice of Collection requirements under PHIPA s. 16. Insert Notice of Collection, as necessary. Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 1 of 14 Ontario Shigellosis Investigation Tool iPHIS Case ID #: __________ Version: January 19, 2015 Record of File ♦ Responsible ♦ Investigator’s Date Name Signature of Investigator Investigator’s Initials YYYY-MM-DD Specify Specify Specify ☐ PHI ☐ PHN ☐ Other _______ Assignment Date YYYY-MM-DD Specify Specify Specify ☐ PHI ☐ PHN ☐ Other _______ Health Unit Investigation Start Date Specify Specify Designation Call Log Details Date Call 1 Call 2 Call 3 Call 4 Call 5 YYYY-MM-DD YYYY-MM-DD YYYY-MM-DD YYYY-MM-DD YYYY-MM-DD Start Time ☐AM ☐PM ☐AM ☐PM ☐AM ☐PM ☐AM ☐PM ☐AM ☐PM Type of Call Outcome ☐ Outgoing ☐ Incoming ☐ Outgoing ☐ Incoming ☐ Outgoing ☐ Incoming ☐ Outgoing ☐ Incoming ☐ Outgoing ☐ Incoming ☐ contact made ☐ voice mail ☐ contact made ☐ voice mail ☐ contact made ☐ voice mail ☐ contact made ☐ voice mail ☐ contact made ☐ voice mail Investigator’s initials ☐ message left with person ☐ no message left ☐ message left with person ☐ no message left ☐ message left with person ☐ no message left ☐ message left with person ☐ no message left ☐ message left with person ☐ no message left _____ _____ _____ _____ _____ Date letter sent: YYYY-MM-DD Case Details ♦ Aetiologic Agent ☐ S. boydii (Group C) ☐ S. Non Groupable/Typable Subtype Specify ♦ Classification ☐ Confirmed ☐ Probable ☐ Does Not Meet Definition ♦ Classification Date YYYY-MM-DD. ☐ Confirmed ☐ Probable ☐ Suspect ☐ Does Not Meet Definition ♦ Outbreak YYYY-MM-DD. ♦ Outbreak Case Classification ♦ Disposition ♦ Status ♦ Priority ☐ S. flexnerie (Group B) ☐ S. Unspecified Further Differentiation ☐ S. sonnei (Group D) ☐ S. Other (specify) _____________ Specify Classification Date ☐ Complete ☐ Closed- Duplicate-Do Not Use ☐ Entered In Error ☐ Lost to Follow Up ☐ Does Not Meet Definition ☐ Untraceable ♦ Disposition Date YYYY-MM-DD. ☐ Closed Initial here ♦ Status Date YYYY-MM-DD. ☐ Open (re-opened) Initial here ♦ Status Date YYYY-MM-DD. ☐ Closed Initial here ♦ Status Date YYYY-MM-DD. ☐ High Investigator’s Initials: ____________ ☐ Medium Designation: ☐ PHI ☐ Low ☐ PHN (At health unit’s discretion) Other: __________ Page 2 of 14 Ontario Shigellosis Investigation Tool iPHIS Case ID #: __________ Version: January 19, 2015 Symptoms Incubation period can range from 12-96 hours, usually 1-3 days, but can be up to one week for S. dysenteriae. Communicability: during the acute infection and until the infectious agent is no longer present in feces, usually within weeks after illness. Secondary attack rates in households can be as high as 40%. Asymptomatic carriers may transmit infection. Specimen collection date: YYYY-MM-DD. Abdominal Pain Refused Not Asked Don’t Know Ensure that symptoms in bold font are asked No ♦ Response Yes ♦ Symptom Use as Onset Onset (choose one) Date YYYY-MMDD Onset Time 24-HR Clock HH:MM (discretionary) Recovery Date YYYY-MM-DD (one date is sufficient) ☐ ☐ ☐ ☐ YYYY-MMDD. HH:MM YYYY-MM-DD. ☐ ☐ ☐ ☐ ☐ YYYY-MM-DD. HH:MM YYYY-MM-DD. ☐ ☐ ☐ ☐ ☐ ☐ YYYY-MM-DD. HH:MM YYYY-MM-DD. Nausea ☐ ☐ ☐ ☐ ☐ ☐ YYYY-MM-DD. HH:MM YYYY-MM-DD. Vomiting ☐ ☐ ☐ ☐ ☐ ☐ YYYY-MM-DD. HH:MM YYYY-MM-DD. ☐ ☐ ☐ ☐ ☐ ☐ YYYY-MM-DD. HH:MM YYYY-MM-DD. ☐ ☐ ☐ ☐ Bloody Diarrhea ☐ Fever Asymptomatic Diarrhea Other, specify (e.g. Tenesmus, Toxaemia) ♦ Complications ☐ Hemolytic Uremic Syndrome ☐ None ☐ Other ☐ Unknown Incubation Period - 7 days - 4 days - 12 hours onset YYYY-MM-DD. YYYY-MM-DD. YYYY-MM-DD. YYYY-MM-DD. Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 3 of 14 Ontario Shigellosis Investigation Tool Immunocompromised (specify) (e.g. by medication or by disease such as cancer, diabetes, etc.) Other (specify) (e.g. use of antacid, surgery, etc.) Unknown Details If yes, specify ☐ ☐ ☐ ☐ If yes, specify ☐ ☐ ☐ ☐ ☐ ☐ Hospitalization & Treatment Mandatory in iPHIS only if admitted to hospital Did you go to an emergency room? ☐ Yes ☐ No If yes, Name of hospital: Enter name Date(s): YYYY-MM-DD ♦ Were you admitted to ☐ Yes ☐ No ☐ Don’t recall If yes, Name of hospital: Enter name hospital as a result of your illness (not including stay in the emergency room)? iPHIS Case ID #: __________ Not asked Unknown No Response Yes Medical Risk Factors Version: January 19, 2015 ♦ Date of admission: YYYY-MM-DD Date of discharge: YYYY-MM-DD ☐ Unknown discharge date → For iPHIS data entry – if the case is hospitalized enter information under Interventions. Were you prescribed antibiotics or medication for your illness? ☐ Yes ☐ No ☐ Don’t recall If yes, Medication: Enter name Start date: YYYY-MM-DD Route of administration: Enter route Did you take over-thecounter medication? ☐ Yes ☐ No ☐ Don’t recall If yes, specify End date: YYYY-MM-DD Dosage: Enter dosage Treatment information can be entered in iPHIS under Cases > Case > Rx/Treatments>Treatment as per current iPHIS User Guide Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 4 of 14 Ontario Shigellosis Investigation Tool Version: January 19, 2015 iPHIS Case ID #: __________ NOTE TO INVESTIGATORS S. dysenteriae cases should be interviewed based on a 7 day period. Date of Onset, Age and Sex Age: Did you attend any special functions such as weddings, parties, showers, family gatherings or group meals in the 4 days prior to the onset of your illness? Behavioural Social Risk Factors in the 4 days before onset of illness Travel No ☐ ☐ Male ☐ Female ☐ Transgender ☐ Unknown Details ☐ If yes, specify If yes, specify ☐ ☐ ☐ If yes, specify (e.g. location, number attended, any ill) ☐ ☐ ☐ Response Details Not asked Were you on any specific diet(s) in the 4 days prior to the onset of your illness (e.g. vegetarian, vegan, gluten-free, kosher, halal, etc.)? ☐ Yes Do you have any idea how you became sick? Sex: Unsure Response Yes Preliminary Questions ______ Unknown YYYY-MM-DD No Date of Onset: Complete this section if faxing pages 5-8, 13- 14 to Public Health Ontario is required Travel outside province in the last 4 days prior to illness (specify) Within Canada Outside of Canada ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ From: YYYY-MM-DD To: YYYY-MM-DD Where: Specify From: YYYY-MM-DD To: YYYY-MM-DD Where: Specify ☐ ☐ ☐ ☐ Hotel/Resort: Specify Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 5 of 14 Ontario Shigellosis Investigation Tool Version: January 19, 2015 Food History iPHIS Case ID #: __________ Required for sporadic cases Please try to remember what you ate in the last 4 days before you started feeling sick. We’ll start with the day you got sick and work backwards. If a meal was eaten out, specify where you ate and what was eaten, including garnishes and beverages. Day Day 0 (day of onset) Day 1 (1 day before onset) Day 2 (2 days before onset) Day 3 (3 days before onset) Meal AM/ PM Breakfast ☐ AM ☐ PM Lunch ☐ AM ☐ PM Dinner ☐ AM ☐ PM Snacks ☐ AM ☐ PM Breakfast ☐ AM ☐ PM Lunch ☐ AM ☐ PM Dinner ☐ AM ☐ PM Snacks ☐ AM ☐ PM Breakfast ☐ AM ☐ PM Lunch ☐ AM ☐ PM Dinner ☐ AM ☐ PM Snacks ☐ AM ☐ PM Breakfast ☐ AM ☐ PM Lunch ☐ AM ☐ PM Dinner ☐ AM ☐ PM Snacks ☐ AM ☐ PM Investigator’s Initials: ____________ Place Food Consumed (for establishments, please include name, address, city/town) (include name and location of grocers and restaurants) Designation: ☐ PHI ☐ PHN Other: __________ Page 6 of 14 Ontario Shigellosis Investigation Tool Version: January 19, 2015 Food History Day Day 4 (4 days before onset) Required for sporadic cases Meal AM/ PM Breakfast ☐ AM ☐ PM Lunch ☐ AM ☐ PM Dinner ☐ AM ☐ PM Snacks ☐ AM ☐ PM Not asked Other (specify) Consumption of dips Salsa Other (specify) Consumption of ready-to-eat products Consumption of raw fruits Details Unknown Green salad (include name and location of grocers and restaurants) No Pasta salad (for establishments, please include name, address, city/town) Yes Potato salad Food Consumed ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Foodborne Consumption of salad Place Response Behavioural Social Risk Factors in the 4 days before onset of illness (specify) iPHIS Case ID #: __________ Investigator’s Initials: ____________ (e.g. Brand name, purchase/consumption location, product details, date of exposure) iPHIS character limit: 50. Specify Specify Specify Specify Specify Specify Specify Specify Specify Specify Designation: ☐ PHI ☐ PHN Other: __________ Page 7 of 14 Ontario Shigellosis Investigation Tool Version: January 19, 2015 Response No Unknown Not asked ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Foodborne Consumption of raw vegetables (specify) Consumption of raw/undercooked shellfish Details Yes Behavioural Social Risk Factors in the 4 days before onset of illness Consumption of raw/unpasteurized milk/milk products Other (specify) iPHIS Case ID #: __________ (e.g. Brand name, purchase/consumption location, product details, date of exposure) iPHIS character limit: 50. Please use ‘Notes’ if needed Specify Specify Specify ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Specify Waterborne Residential drinking water source? Private water system (specify if treated, e.g. Brita, boiled, UV light, on tap filter, reverse osmosis, etc.) Specify ☐ ☐ ☐ ☐ Municipal water system (specify if treated, e.g. Brita, boiled, UV light, on tap filter, reverse osmosis, etc.) Specify ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Within Ontario (specify) ☐ ☐ ☐ ☐ Specify Outside Ontario (specify) ☐ ☐ ☐ ☐ Specify Anal-oral contact ☐ ☐ ☐ ☐ Specify Close contact with case ☐ ☐ ☐ ☐ Specify Poor hand hygiene ☐ ☐ ☐ ☐ Specify Other (specify) ☐ ☐ ☐ ☐ Specify ☐ ☐ → For iPHIS data entry – check Yes for Unknown if all other Behavioural Risk Factors are No or Unknown. Recreational water contact (specify) Specify Other Modes of Transmission Unknown ♦ Create Exposures Identify Exposures to be entered in iPHIS. → For iPHIS data entry – record details of exposure(s) in iPHIS Case Exposure Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 8 of 14 Ontario Shigellosis Investigation Tool Version: January 19, 2015 iPHIS Case ID #: __________ Form as required. Premise Referral Has a food premise(s) been identified as a possible source? ☐ Yes If yes, refer premises to the Food Safety Program and create an exposure as appropriate. ☐ No High Risk Occupation/High Risk Environment Is the client in a high risk occupation or high risk environment (including paid and unpaid/volunteer position)? ☐ Yes ☐ Daycare/kindergarten staff or attendees ☐ No ☐ Food handler ☐ Health care provider ☐ Other (specify) Occupation: Specify Name of Daycare/Kindergarten/Employer Enter name Daycare/Kindergarten/Employer Contact Information (name, phone number, etc.) Enter contact information Address Enter address Is the case still infectious? ☐ Yes ☐ No Exclusion required from daycare/kindergarten/work? ☐ Yes Permission to release case’s diagnosis to daycare/kindergarten/work? ☐ Yes ☐ No Last day case attended daycare/kindergarten/work: Case/Parent/Guardian advised that public health unit will contact daycare/ kindergarten/work? YYYY-MM-DD ☐ Yes ☐ No Enter name of individual permission granted by ☐ No Refer to the current Infectious Diseases Protocol, Shigellosis chapter, Appendix A, Management of Cases section for exclusion pertaining to day care staff and attendees, food handlers, and health care providers. → For iPHIS data entry – if the case is excluded from work or daycare/kindergarten, enter information under Interventions. Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 9 of 14 Ontario Shigellosis Investigation Tool iPHIS Case ID #: __________ Version: January 19, 2015 Laboratory Specimen Clearance Results Specimen Type Collection Date YYYY-MM-DD Result Date YYYY-MM-DD Result Comments/Client Notification 1 2 3 4 5 6 Symptomatic/Asymptomatic Contact Information Are you aware of anyone who experienced any symptoms before, during, or after you (or case) became ill? This includes those in your (case’s) family, household, daycare or kindergarten class, sexual partner(s), friends or coworkers. ☐ Yes ☐ No ☐ N/A Contact 1 Name Enter name Relation to case Contact information (phone, address, email) Enter contact information Notes Enter notes Recommend contact seek medical attention/testing? ☐ Yes ☐ No Specify ☐ N/A Contact 2 Name Enter name Relation to case Contact information (phone, address, email) Enter contact information Notes Enter notes Recommend contact seek medical attention/testing? Investigator’s Initials: ____________ ☐ Yes Designation: ☐ PHI ☐ No ☐ PHN Specify ☐ N/A Other: __________ Page 10 of 14 Ontario Shigellosis Investigation Tool iPHIS Case ID #: __________ Version: January 19, 2015 Education/Counselling Discuss the relevant sections with case Hand Hygiene ☐ Wash hands with soap and water after using the bathroom, changing diapers and before preparing meals or eating meals. Recovery ☐ If you continue to feel unwell, or new symptoms appear/symptoms change – seek medical attention. Food Safety ☐ Avoid preparing or serving food while ill with diarrhea or vomiting. Consider reassignment of duties. ☐ Proper cooking temperatures for all food. Cook and reheat food to a safe internal temperature. ☐ Ensure foods are stored at either below 4ᵒC or above 60ᵒC. ☐ Prevent cross contamination when preparing/handling food: Water Fomites Clean raw vegetables and fruit, including those used as garnishes, Store raw and cooked foods separately. ☐ Avoid swimming or using a pool/spa, hot tub or splash pad if ill with diarrhea or vomiting, and until 48 hours after symptoms resolve. ☐ If using well water, test water regularly as water quality can change frequently. If results are adverse, boil or treat water for consumption. ☐ If using surface water, boil or treat if testing is not readily available (e.g. while camping) or if test results indicate it is unsafe for consumption. ☐ For more information on small drinking water systems and well disinfection, please visit www.health.gov.on.ca/english/public/program/pubhealth/safewater/safewater_resources.html and Public Health Ontario’s Well Disinfection Tool at http://www.publichealthontario.ca/en/ServicesAndTools/Tools/Pages/Well-DisinfectionTool.aspx. ☐ Clean and disinfect surfaces (e.g. cutting boards, counters, utensils, diaper changing area, etc.). Sexual Transmission ☐ Certain sexual activities increase the risk of transmission. ☐ A 200 ppm chlorine solution should be sufficient to reach a medium level disinfection to kill or reduce most bacteria, viruses and fungi to acceptable levels. Mix 1 teaspoon (4mL) of bleach with 4 cups (1 litre) of water. A 400 ppm is more appropriate for disinfecting more heavily soiled utensils and surfaces. Mix 2 teaspoons (8mL) of bleach with 4 cups (1 litre) of water. Avoid anal-oral sexual contact while symptomatic or with symptomatic individuals. Review importance of personal hygiene. Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 11 of 14 Ontario Shigellosis Investigation Tool Education/Counselling Travel-related Illness Discuss the relevant sections with case ☐ Refer to the Government of Canada’s Travel Health and Safety Page: www.phacaspc.gc.ca/tmp-pmv/info/index-eng.php. ☐ In areas where hygiene and sanitation are inadequate: Bottled water from a trusted source is recommended instead of tap water. Use bottled water for drinking, preparing food and beverages, making ice, cooking, and brushing teeth. Alternatively, water can be boiled, chemically disinfected or filtered. Instructions for each method should be consulted. Avoid salads, already peeled or pre-cut fresh fruit, uncooked vegetables, and unpasteurized milk and milk products, such as cheese. Eat only food that has been fully cooked and is still hot, and fruit that has been washed in clean water and then peeled by the traveler. Avoid buying ready to eat foods from a street vendor. ☐ Accidental ingestion or contact with recreational water from lakes, rivers, oceans, and inadequately treated swimming pools can cause many enteric illnesses. Outcome Outcome iPHIS Case ID #: __________ Version: January 19, 2015 Mandatory in iPHIS only if Outcome is Fatal ♦ Fatal ☐ Unknown ☐ ☐ Ill ☐ Pending ☐ Residual effects ☐ Recovered ♦ Cause(s) of Death? Specify ♦ Type of ☐ Reportable Disease Contributed to but was Not the underlying cause of death Death ☐ Reportable Disease was the Underlying cause of Death ☐ Reportable Disease was Unrelated to the cause of Death ☐ Unknown Outcome Date YYYY-MM-DD Investigator’s Initials: ____________ Date Accurate ☐ Yes Specify source (e.g. death certificate) ☐ No Designation: ☐ PHI ☐ PHN Other: __________ Page 12 of 14 Ontario Shigellosis Investigation Tool Version: January 19, 2015 iPHIS Case ID #: __________ Interventions Intervention Type ♦ Start Date End Date YYYY-MM-DD YYYY-MM-DD YYYY-MM-DD YYYY-MM-DD YYYY-MM-DD YYYY-MM-DD _____ YYYY-MM-DD YYYY-MM-DD ☐ _____ YYYY-MM-DD YYYY-MM-DD Food Recall ☐ _____ YYYY-MM-DD YYYY-MM-DD Hospitalization ☐ _____ YYYY-MM-DD Letter - Client ☐ _____ YYYY-MM-DD YYYY-MM-DD Letter - Physician ☐ _____ YYYY-MM-DD YYYY-MM-DD Other (i.e. contacts assessed, PHI/PHN contact information) ☐ YYYY-MM-DD YYYY-MM-DD Intervention implemented (check all that apply) Investigator’s initials Counselling ☐ _____ Education (e.g. disease fact sheet, general food safety chart/cooking temperature chart, handwashing information) ☐ ER visit ☐ Exclusion _____ _____ → For iPHIS data entry – enter information under Cases > Case > Interventions. Thank you Thank you for your time. This information will be used to help prevent future illnesses caused by Shigella. Please note that another investigator may contact you again to ask additional questions if it is identified that there is a possibility that you are included in an outbreak. Progress Notes Enter notes Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 13 of 14 Ontario Shigellosis Investigation Tool Version: January 19, 2015 Shopping Venues iPHIS Case ID #: __________ Optional for sporadic cases Where did (you/case) usually purchase food for home consumption (include grocery stores, farmers markets, specialty stores, ethnic markets, food banks, etc.)? Don’t know Name(s), Address(es) and Date(s) of purchase No Response Yes Types of food premises ☐ ☐ ☐ Specify Mini mart (e.g. 7-11) ☐ ☐ ☐ Specify Ethnic specialty markets ☐ ☐ ☐ Specify Delicatessens/bakeries ☐ ☐ ☐ Specify Fish shop, meat shop, butcher’s shop ☐ ☐ ☐ Specify Farmer’s market ☐ ☐ ☐ Specify Home delivery services (e.g. grocery gateway, Schwan’s, Meals on Wheels, etc.) ☐ ☐ ☐ Specify Other ☐ ☐ ☐ Specify Grocery store/supermarkets/food warehouse (e.g. Costco) If yes, do you use any loyalty cards at the grocery stores identified (e.g. membership, PC points, Air Miles, etc.)? ☐ Yes ☐ No ☐ Don’t know Investigator’s Initials: ____________ Designation: ☐ PHI ☐ PHN Other: __________ Page 14 of 14