DATE 5/18/15
ITCS DATANYWHERE
DatAnywhere
DatAnywhere is a file storage solution similar to Dropbox or Google Drive. DatAnywhere automatically
syncs files between Piratedrive folders and mobile devices such as laptops, smartphones, and tablet computers.
Once an authorized user is granted access to DatAnywhere, they will be able to log into folders with their
ECU PirateID and passphrase (with INTRA), enabling users to securely share files with colleagues and external
partners.
*Note: No data is stored in the cloud; all data will be synced with Piratedrive folders located on ECU servers
**Important: When you run the DatAnywhere client, YOU select which Workspaces are synchronized with your
device. The Client then downloads all folders and files residing in the Workspace. Any changes you make to folders
and files in the Workspace folder are uploaded to your organization’s servers. Conversely, any changes made to
folders and files on the servers, either locally or by other DatAnywhere users, are downloaded to your Workspace
folder.
Contents – For Windows Operating Systems
Installation
Installing the DatAnywhere Client ………………………………….. 3
After Installation
Creating a Private Workspace ………………………………………… 5
Editing a Private Workspace …………………………………………… 6
Removing Files and Folders ……………………………………………. 7
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Features
Internal Collaboration …………………………………………………… 8
External Collaboration ……………………………………………………
General Usage and Settings
Logging in ……………………………………………………...…… 10
Configuring the Client …………………………………………… 11
Syncing Workspaces & Folders with Your Computer….. 12
Using the DatAnywhere Notification Area Icon ………….14
Logging out ……………………………………………………….... 15
Installation – Installing the DatAnywhere Client
To install the DatAnywhere Desktop client:
1. Log into the web portal (https://blackbeard.ecu.edu)
2. Click the drop-down menu in the top right corner. The Menu Options are displayed.
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3. Click Install client. The Install DatAnywhere Clients web page opens. Install the client from the
DatAnywhere web portal, do the following:
4. Next to DatAnywhere
for Windows, click
Download. The client
is downloaded.
5. Double-click the
downloaded file. The
installer starts and the
Master License
Agreement page is
displayed.
 Note: If a security warning message is displayed,
click Run.
6. Select the license terms and conditions checkbox and then click Install.
7. The Welcome page is displayed. Click Next. The Destination Folder page is displayed.
8. Accept the default location and click Next.
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9. The Ready to Install page is displayed. Click Install.
 Note: The installation might take a few minutes.
10. Click Finish. The DatAnywhere client is now installed.
IMPORTANT: To ensure all DatAnywhere icons are displayed, it is recommended that you restart your computer
after completing the installation.
After Installation – Creating a Private Workspace
To sync items (folders and files) with other devices and share them with other people via the Internet, you
must first create a private Workspace - all Workspaces you will create are private Workspaces. To create a
new Workspace:
1. Click the Workspaces
tab.
2. The My Workspaces page
is displayed. Click the
Create New Workspace
button.
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3. The New Private Workspace dialog box is displayed.
4. In the Name text box, type a name for your Workspace.
5. If the Add my home folders to this
Workspace automatically option is displayed,
DO NOT select the checkbox to automatically add your
home folders to the Workspace.
6. Click Ok. The new Workspace is created and a confirmation message is displayed.
 Note: To start adding files and folders to your Workspace immediately,
click Add Folders and Files.
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After Installation – Editing a Private Workspace
After you have created a private Workspace, you can select whether or not home folders are automatically
added to it. To edit a private Workspace:
1. Click the Workspaces tab.
2. The My Workspaces page is displayed. Select the private Workspace you want to edit. The Edit
button is displayed.
3. Click Edit. The Edit Private Workspace window is displayed.
 Note: If selected, Clear the Add my home folders to this Workspace automatically
checkbox as required, and then click OK. If you clear the checkbox, you are asked whether
you want to keep your current home folders in the Workspace. Click No.
Installation – Removing Folders and Files from a Workspace
You can remove items (folders and files) you no longer want to sync or share from a Workspace.
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Adding and removing an item to and from a Workspace does not affect the location of the item on the file
server. That is, when you add an item to a Workspace, it is not moved or copied from its original location. It
is listed in your Workspace to provide you with a way of viewing which items you have selected to sync and
share. Likewise, when you remove an item from a Workspace, it is not deleted from the file server.
You can only remove items that are listed in the first page after the Workspace is opened (they were
explicitly added to the Workspace). To remove an item:
1. Click the Workspaces tab. The My Workspaces page is displayed.
2. Click the required Workspace. The Workspace opens and items are already added to the Workspace
are listed.
3. Select the items
you want to
remove. The
Remove from
Workspace button
is displayed.
4. Click Remove
from Workspace.
The Remove Folders/Files from Workspace confirmation message is displayed. Click Ok.
Features – Collaboration
Internal Collaboration allows you to share files with someone internally (members of DatAnywhere) by
sending a secure link to your files. The recipient is then allowed to view/download the files to their
workspace.
Folders and files enabled for external collaboration can be shared over the Internet. When you share a file
or folder, an email is sent to the person with whom you want to share access. The email contains a link,
which when clicked opens access to the file or folder in an Internet browser. To create a shared link:
1. Log into the web portal (https://blackbeard.ecu.edu)
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2. Click the Workspaces tab. Your Workspaces are listed. Browse to and select the file or folder you
want to share.
3. The Link buttons are displayed
 The first External Private Link button allows the sending of an external link (requires a
password for access)
 The Get Internal Link button creates an internal link that can be shared only with other
DatAnywhere users. Copy the link provided and send via email or IM
 The third button allows you to remove the selected file from the Workspace
4. Select the Get Internal Link button and copy link. Paste the link into an email. The recipient of the
email will receive a link back to those files. When the link is clicked, the DatAnywhere web client
appears and requests a DatAnywhere login. Once logged in, the email recipient may add the file to
their own Private Workspace, or send an external link to outside users, or internal link to
DatAnywhere users
IMPORTANT: Please do not send an External link in anything but Private. NEVER send an external link Public.
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General Usage and Settings – Logging In
To log into your account:
1. Double-click the DatAnywhere client icon on your
Desktop. The client starts and the login screen is displayed.
2.
Type the following:
• Username – INTRA/pirateID
•
Password – INTRA passphrase
•
Remember my credentials – select to save your
login credentials
(Remember this location. You will have to change this every time
you change your INTRA passphrase)
3. Click Connect to specific server. The Server field is displayed.
4. Type the server name: https://blackbeard.ecu.edu
5. Click Login. You are logged into the DatAnywhere client.
General Usage and Settings – Configuring the DatAnywhere Client
To configure the DatAnywhere client:
Select the Settings tab. The client settings are displayed.
1. In the Basic pane, set the following:
• Select the Workspaces, files and folders you
want to synchronize with your device
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•
Show desktop notifications – Select to
send notices to your desktop when a
DatAnywhere event has occurred
(For example, send a notice when a new file
is downloaded to your local device)
•
Run when Windows starts – select to run the DatAnywhere client when Windows starts
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2. To configure the advance settings, click
Advanced details. The advanced settings
are displayed. Please accept these as the
Default and do not make changes to this
screen.
3. Click Apply. The client settings are updated.
General Usage and Settings – Syncing
Workspaces and Folders with Your
Computer
To help you organize which items are synced wit
which computer, as well as save memory and time,
you can select which Workspaces or specific items
(folders and files) in a Workspace are synced with your computer. The checkboxes next to the Workspaces and
items indicate whether or not they are being synced, where:
-
Check: these items are synced with your computer
Partial Check: applies to folders only and indicates that some items contained in these folders (child
folders, descendant folders or files) are synced with your computer
Clear: these items are not synced with your computer
When you select to sync a specific item, the selected item is marked with a check and other items are automatically
marked with either a check or partial check. The following list describes which other items are marked:
-
When a new folder is added to a folder marked with a partial check, it is synced with your organization’s file
server. To stop syncing the new folder, you must clear the checkbox next to it
When a specific item is synced, the selected item and all its parent folders, up to and including the
Workspace are created in your DatAnywhere folder. Also, note that items in your DatAnywhere folder that are
not currently being synced are marked with an off icon.
To select the required items:
1. Select the Settings tab. The client settings are displayed.
2. Select the checkboxes next to the Workspaces you want to sync with your computer.
Click OK.
3. Select Show Workspace folders. The Workspaces are listed with arrow icons used to navigate through
their contents. To display the contents of a Workspace, click the arrow icon next to it.
The Workspace's folders are displayed, as well as a Files in '<folder name>' item, where <folder name> is
the name of the Workspace or the file's parent folder.
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4. If required, continue navigating through the Workspace folders until the items you want to sync with your
computer are listed. Select the checkbox next to the required items.
IMPORTANT: If you select a Files in '<folder name>' item, only the folder's files are synced, not its child folders.
5. Repeat Step 3 for items you want to sync
that are contained in other Workspaces
6.
Click Apply. The selected Workspaces
and items are synced with your computer.
General Usage and Settings – Using
the DatAnywhere Notification Area
Icon
The notification area icon is used to show the
synchronization status of Workspaces and set
DatAnywhere options.
Note: The notification area is located at the right
end of the task bar. The icon changes according to DatAnywhere’s current status. The following table describes
what each icon represents:
Icon
Description
DatAnywhere is synchronized
Synchronization in progress
Synchronization has been manually paused
Client logged out or not connected
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To use the icon to perform actions:
1. Right-click the icon. The DatAnywhere popup menu is displayed.
• Open my DatAnywhere folder – opens folder
Note: You can also open the DatAnywhere folder from the client. Click the dropdown menu in the top right, and then select Open my DatAnywhere folder.
•
Open the DatAnywhere web portal – Opens the
DatAnywhere web portal
Note: You can also open the web portal from the client. Click the drop-down menu in the top right, and then select
Open the DatAnywhere web portal
•
Sync status – toggles on and off DatAnywhere synchronization
•
Recent Updates – opens the Updates tab
•
Settings – opens the Settings tab
•
Exit – closes the DatAnywhere client
General Usage and Settings – Logging Out
To log out of the DatAnywhere client:
In the DatAnywhere client, click the drop-down menu in
the top right corner. The Menu options are displayed.
1. Click Logout. You are logged out of
DatAnywhere.
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