Alpha Kappa Psi
Fraternity Ritual Team Training Retreat
Jennifer Adamany, San Diego ‘05-Life
Director of Chapter Services & Expansion
Mike Dickerson CFV, Virginia Tech ‘04-Life
Vice President – Area III
Indianapolis, IN
December 6, 2014
ALPHA KAPPA PSI FRATERNITY
Useful acronyms/abbreviations
FRT
– ART
BODSOP
JC
DCSE
MCOH
COH
CIO
MOR
MT
RMT
BOD
FBOD
Fraternity Ritual Team
Area Ritual Team (sub-set of FRT)
Board of Director’s Statement of Policy
Judiciary Committee
Director of Chapter Services & Expansion
Mid-Court of Honor
Court of Honor
Chief Installing Officer
Master of Rituals
Management Team (President, EVP, VPs, RDs)
Regional Management Team (RD, SDs, RMs, CAs)
Board of Directors
Foundation Board of Directors
SHAPING PEOPLE, SHAPING BUSINESS
2
Who are we?
3
ALPHA KAPPA PSI FRATERNITY
The Fraternity Ritual Team (FRT)
45 alumni members
Initiations span 38 years from 1973 – 2011
Past senior level volunteers (including BOD Chairs, fraternity
presidents, MT members, and fraternity staff)
Geographically-dispersed
Occupations range from Fortune 500, active-duty military,
non-profits, small-businesses and education
SHAPING PEOPLE, SHAPING BUSINESS
4
ALPHA KAPPA PSI FRATERNITY
The Master of Rituals
“The Master of Rituals shall be in direct charge and
supervision of all ritualistic, initiations, and secret work
of [the chapter]; shall conduct the office in strict accord
with The Ritual of the Fraternity; and shall have such
further powers and duties as may be prescribed by the
Board of Directors.”
That’s it.
SHAPING PEOPLE, SHAPING BUSINESS
5
ALPHA KAPPA PSI FRATERNITY
The Four Areas
SHAPING PEOPLE, SHAPING BUSINESS
ALPHA KAPPA PSI FRATERNITY
Area I Ritual Team
1.
2.
3.
4.
Name
Year/Where Initiated
AKPsi Position(s)
Profession
Ernest Hammond III ‘08
University of Florida
Donna Prideaux ‘89
University of Portland
Matthew Hartmann ‘08
Central Washington University
Heather Robinette ‘09
Kansas State University
David Hsu ’09 - Life
UC Merced
Chuck Steffens ’87 - Life
University of Portland
Randy Johnson ’78 - Life
Texas State University – San Marcos
Suzanne Ward ‘92 - Life
Drake University
Andrew Lee ‘04
University of Washington
David Wendroff ’79 - Life
University of Portland
J. Christian Nuccio ’09 - Life
University of North Carolina at Charlotte
Jonathan Yang ‘11
California State University - San Marcos
SHAPING PEOPLE, SHAPING BUSINESS
7
ALPHA KAPPA PSI FRATERNITY
Area II Ritual Team
Jennifer Adamany ’05 - Life
University of San Diego
Joseph Allen ’12 - Life
Missouri Western State University
Mariann Fenton ’88 - Life
University of Missouri
Cherie Harshman ’08 - Life
University of Illinois at Chicago
Derek Hunter ‘01 - Life
Murray State University
1.
2.
3.
4.
Name
Year/Where Initiated
AKPsi Position(s)
Profession
Carol Kim ‘11
Carnegie Mellon University
Daniel Mendoza ’99 - Life
University of Miami
Egbar Ozenkoski ’09 - Life
Southeast Missouri State University
Jonathon Pritt ’11
Marshall University
Lane Velayo ’00 - Life
University of Cincinnati
Jessica Kerns ’05 - Life
University of Wisconsin – Milwaukee
SHAPING PEOPLE, SHAPING BUSINESS
8
ALPHA KAPPA PSI FRATERNITY
Area III Ritual Team
1.
2.
3.
4.
Name
Year/Where Initiated
AKPsi Position(s)
Profession
Tyler Austria ’08 - Life
James Madison University
Victor Lee ’02
Florida Atlantic University
Christina Ayers ’04
Washington State University
Andrea Nemeth ‘91
Montclair State University
Theresa DeCosta ’10 - Life
East Carolina University
Ravi Patel ’08 - Life
Drexel University
Mike Dickerson ’04
Virginia Polytechnic Institute & State University
John Von Achen ’73 - Life
Upsala College
Michael Heer ’06 - Life
Towson University
Randall Williams ’09 - Life
University of Central Florida
MiCoya Hutchins ‘87
University of Detroit Mercy
Elizaveta Zhmurkin ‘10
Shippensburg University
SHAPING PEOPLE, SHAPING BUSINESS
9
ALPHA KAPPA PSI FRATERNITY
Area IV Ritual Team
1.
2.
3.
4.
Name
Year/Where Initiated
AKPsi Position(s)
Profession
Melissa Blair ‘01
University of South Florida
Brittany Folds ‘06
Western Carolina University
Regina Cheers ’02
University of Tennessee at Martin
Chris Folds ’03 - Life
Western Carolina University
Andres Correa ’10
University of Florida
Kimberly Lewis ‘08
Nova Southeastern University
Terry Darring-Rogers ‘86
University of South Alabama
Taylor Morgan ‘08
Samford University
Santee Ezell ‘08
University of Southern Mississippi
TeNikka Roberts ‘11
University of Alabama at Birmingham
SHAPING PEOPLE, SHAPING BUSINESS
10
The Importance of Rituals
Steve Hartman
CEO, Alpha Kappa Psi
11
An Introduction to
The Ritual of Alpha Kappa Psi
12
ALPHA KAPPA PSI FRATERNITY
SHAPING PEOPLE, SHAPING BUSINESS
13
ALPHA KAPPA PSI FRATERNITY
Rituals are a basic premise of Alpha Kappa Psi Professional
Business Fraternity. Brotherhood is what binds our Fraternity,
based on the symbolism and integrity drawn from these rituals.
[…] The Ritual of Alpha Kappa Psi was developed with the express
intent of presenting our honored and cherished rituals in a
uniform manner so all chapters of Alpha Kappa Psi could be
directed by complete formatted presentations, setup
instructions, role descriptions, and specific dialogue, blending
both modern and traditional symbolism and speech.
-The Ritual of Alpha Kappa Psi
Eighth Edition, 2006
SHAPING PEOPLE, SHAPING BUSINESS
14
ALPHA KAPPA PSI FRATERNITY
The 10* Rituals
I.
Pledge Induction
II.
Mid-Term Interview (MidCourt)/ Court of Honor
III.
Initiation of Student
Members/College Chapter
Installation
IV.
V.
Initiation of Faculty
Members
Initiation of Honorary
Members
VI. Installation of Officers
(Collegiate/Alumni Chapters)
VII. Installation of Officers
(Regional/Fraternity)
VIII. Graduation of Seniors
IX. College Chapter Colonization
X.
Installation of an Alumni
Chapter
XI: Celebration of Brotherhood
SHAPING PEOPLE, SHAPING BUSINESS
15
ALPHA KAPPA PSI FRATERNITY
The 10 Ritual Robes
President /
CIO
Master
of Rituals
Merchant
Banker
Chaplain
Accountant
Guide
Front Guard
Rear Guard
Warden
SHAPING PEOPLE, SHAPING BUSINESS
16
ALPHA KAPPA PSI FRATERNITY
The 10 Ritual Robes
President / CIO
Merchant
Front Guard
Banker
Rear Guard
Accountant
Guide
MOR
Warden
Chaplain
SHAPING PEOPLE, SHAPING BUSINESS
17
ALPHA KAPPA PSI FRATERNITY
The Ritual Trunk
Robes (x10)
The Ritual (x10)
Candles
Coat of Arms
Jeweled Badge
Buttons (Pins)
Master Scroll
Certificate in Lieu of Charter
Flashlights
Decorations
Inventory List
Misc. Recruitment Materials
Property of Alpha Kappa Psi, paid
for by the chapter.
Held in safe-keeping by MOR.
SHAPING PEOPLE, SHAPING BUSINESS
18
Risk in Rituals
19
ALPHA KAPPA PSI FRATERNITY
Primary POCs
Brian Parker
Managing Director of Operations
Mariel Reynolds
Judiciary Committee Chair
Brian@AKPsi.org
JudiciaryChair@AKPsi.org
SHAPING PEOPLE, SHAPING BUSINESS
20
ALPHA KAPPA PSI FRATERNITY
BoDSoP Risk Management Policies
Hazing
Alcohol and Drugs
Sexual Harassment
Fire and Health Safety
Publication of Inappropriate Material
SHAPING PEOPLE, SHAPING BUSINESS
21
ALPHA KAPPA PSI FRATERNITY
Most-Commonly Seen Issues
SHAPING PEOPLE, SHAPING BUSINESS
22
ALPHA KAPPA PSI FRATERNITY
Most-Commonly Seen Issues
Induction of Pledges
SHAPING PEOPLE, SHAPING BUSINESS
23
ALPHA KAPPA PSI FRATERNITY
Most-Commonly Seen Issues
Mid-Term Interview (Mid – Court)
Court of Honor
SHAPING PEOPLE, SHAPING BUSINESS
24
ALPHA KAPPA PSI FRATERNITY
Most-Commonly Seen Issues
Initiation of New Members
SHAPING PEOPLE, SHAPING BUSINESS
25
ALPHA KAPPA PSI FRATERNITY
Most-Commonly Seen Issues
Other Rituals
“Extra” Rituals
SHAPING PEOPLE, SHAPING BUSINESS
26
ALPHA KAPPA PSI FRATERNITY
Most-Commonly Seen Issues
Role of FRT, RMT, and other Volunteers
SHAPING PEOPLE, SHAPING BUSINESS
27
Speaking with Presence
28
ALPHA KAPPA PSI FRATERNITY
The Five “P”s of Public Speaking
Practice
Pauses
Projection
Posture
Presence
SHAPING PEOPLE, SHAPING BUSINESS
29
ALPHA KAPPA PSI FRATERNITY
Let’s Try it Out
May the Great Auditor, when
examining your accounts on the
day of the Audit Eternal, write
across the pages: “Examined and
Found Correct.” As accountants of
our own lives, it will be, if we have
kept our personal book of life
without error when it is closed.
SHAPING PEOPLE, SHAPING BUSINESS
30
ALPHA KAPPA PSI FRATERNITY
Let’s Try it Out
Ten burning candles which have lit
your path into Alpha Kappa Psi this
day are symbolic of our ten
founders. The four candles on the
altar represent the ‘Brooklyn Four.’
As their light shone in early days
for those who were yet to come, so
their light still shines to inspire in
us fraternal friendship and warm
affection.
SHAPING PEOPLE, SHAPING BUSINESS
31
ALPHA KAPPA PSI FRATERNITY
Let’s Try it Out
Ideals are like stars; you will not
succeed in touching them with
your hands. Be like the sailor on
the sea, choose the stars as your
guides and, by following them, you
will reach your destiny. Enduring
rewards come from thorough and
patient preparation for future
responsibilities, and adherence to
high principles and ideals.
SHAPING PEOPLE, SHAPING BUSINESS
32
15 Minute Break
33
Chapter Rituals
34
Pledge Induction
35
ALPHA KAPPA PSI FRATERNITY
Pledge Induction
Recommended to be conducted in robes
No induction without dues
Required
Participants:
Plan ahead
– Have buttons (pins), pledge calendar,
etc. ready to give out to pledges
Chapter Advisor/RMT member should be
present to present on Risk Management
1.
2.
3.
4.
5.
6.
7.
President
MOR
VP-Membership
Warden
Guide
Pledges
Chapter Advisor
SHAPING PEOPLE, SHAPING BUSINESS
36
Initiation of New Members
37
ALPHA KAPPA PSI FRATERNITY
Initiation
Plan Ahead
Required
Participants:
Use all 10 robes/roles
– Only president, MOR, and warden are
required to be the actual individuals
holding those positions
Use electric tea candles
Invite faculty/alumni Brothers
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
President*
MOR*
Warden*
Merchant
Banker
Accountant
Front Guard
Rear Guard
Guide
Chaplain
Aide for Lights
Pledges
Big Brothers
CA/RMT
SHAPING PEOPLE, SHAPING BUSINESS
38
ALPHA KAPPA PSI FRATERNITY
The Alter
Plate for
Pledge Pins
Jeweled
Badge
Master Scroll
Bible
Plate for
Recognition
Buttons
Coat of Arms
SHAPING PEOPLE, SHAPING BUSINESS
39
ALPHA KAPPA PSI FRATERNITY
Preferred Setup for Large Room
SHAPING PEOPLE, SHAPING BUSINESS
40
ALPHA KAPPA PSI FRATERNITY
Alternative Setup for Large Room
SHAPING PEOPLE, SHAPING BUSINESS
41
ALPHA KAPPA PSI FRATERNITY
Setup for Smaller Room
SHAPING PEOPLE, SHAPING BUSINESS
42
ALPHA KAPPA PSI FRATERNITY
Master Scroll Signing Procession
SHAPING PEOPLE, SHAPING BUSINESS
43
1 Hour Lunch Break
44
Mid-Term Interview &
Court of Honor
45
ALPHA KAPPA PSI FRATERNITY
MTI/COH Timeline
Pre-Ritual Preparations
– Education of Pledges as to WHAT
– Education of Brothers as to WHY
Day of Ritual
–
–
–
–
–
Who is Chief Justice? Who are the Justices?
Faculty? Alumni?
Risk Management Considerations
Removal/Corrections of Pledges
Role of the FRT
CONTROL OF RITUALS IS KEY
SHAPING PEOPLE, SHAPING BUSINESS
46
ALPHA KAPPA PSI FRATERNITY
Mid-Term Interview (Mid-Court)
A midterm evaluation of the pledges.
Required
Participants:
Should resemble a 60 / 90 day review at an
employer.
The prospective member should be given
ample time to state his or her accomplishments.
Nature of the questions should be both qualitative and
quantitative.
This is not a time for discipline.
1. President
2. MOR
3. Executive
Interview
Board
Members (2-4)
4. Big Brothers
5. Pledges
6. Warden(s)
7. Guides
This is not a time for review of already resolved matters.
Only pre-approved questions may be addressed to the pledge.
SHAPING PEOPLE, SHAPING BUSINESS
47
ALPHA KAPPA PSI FRATERNITY
Court of Honor
Final interview of the pledges performance.
Final ritual to bring the pledge across the
threshold of membership.
Questions should be of a nature that allows the
pledge to reflect on the experience thus far.
Required
Participants:
1. President
2. MOR
3. Executive
Interview Board
Members (2-4)
4. Big Brothers
5. Pledges
6. Warden(s)
7. Guides
Not a time to remove pledges from the process.
Not a time to question pledges on fraternal exam material.
Only pre-approved questions may be addressed to the pledge.
SHAPING PEOPLE, SHAPING BUSINESS
48
Mid Court
49
Initiation of
Faculty/Honorary Members
50
ALPHA KAPPA PSI FRATERNITY
Initiation of Faculty/Honorary
Public Ceremony
– No Robes
– Guests may/should be invited
Pair with an event like
a potluck
Required Participants:
1.
2.
3.
4.
5.
President
MOR
Warden
Guide
Faculty/Honorary
Member
SHAPING PEOPLE, SHAPING BUSINESS
51
Graduation Ceremony
52
ALPHA KAPPA PSI FRATERNITY
Graduation Ceremony
Public or Closed Ceremony
Required
Participants:
Any financial obligations must be
accounted for before graduation ceremony
Used to re-affirm obligation of new alumni
Typically new alumni leave the chapter
room afterwards to symbolize the passing
of the chapter to the existing members
1.
2.
3.
4.
President
Warden
Treasurer
Master of
Rituals
5. Master of
Renewal
6. Graduating
Members
SHAPING PEOPLE, SHAPING BUSINESS
53
Chapter Installations
54
ALPHA KAPPA PSI FRATERNITY
Expansion Timeline
SHAPING PEOPLE, SHAPING BUSINESS
55
ALPHA KAPPA PSI FRATERNITY
SHAPING PEOPLE, SHAPING BUSINESS
56
ALPHA KAPPA PSI FRATERNITY
SHAPING PEOPLE, SHAPING BUSINESS
57
ALPHA KAPPA PSI FRATERNITY
SHAPING PEOPLE, SHAPING BUSINESS
58
ALPHA KAPPA PSI FRATERNITY
SHAPING PEOPLE, SHAPING BUSINESS
59
ALPHA KAPPA PSI FRATERNITY
SHAPING PEOPLE, SHAPING BUSINESS
60
15 Minute Break
61
Setting Up the Installation Team
62
ALPHA KAPPA PSI FRATERNITY
Picking the Team
ART members (one is designated lead for installation)
Work with DCSE to identify CIO
– Ideally BOD, FBOD, President, EVP, or VP
Work with ART members on installation team to identify
non-FRT members
– Local RMT members
– Other local alumni
– Local chapters
SHAPING PEOPLE, SHAPING BUSINESS
63
ALPHA KAPPA PSI FRATERNITY
Timeline
Notice of petition submission sent to ART members with
request for availability
– VP and RD are expected to attend, so date should be
considered with their schedule but not 100% beholden
to it
Within 1 week:
– Lead ART member for specific installation is appointed
• Provides ease of communication with colony/CA and
installation team members
– Virtual introduction of assigned ART members is made to
colony/CA
SHAPING PEOPLE, SHAPING BUSINESS
64
ALPHA KAPPA PSI FRATERNITY
Installation Staffing Matrix
Colony Size:
30-50
51-75
76+
Local
students
3
5
3+
4
7
4+
5
9
5+
Installation Team
Minimum Size
≥11
≥15
≥19
ART members
RMT/alumni
SHAPING PEOPLE, SHAPING BUSINESS
65
Installation Day
66
ALPHA KAPPA PSI FRATERNITY
4 Rituals Involved
1. Court of Honor panels
2. College Chapter
Installation Ritual
3. Presentation of
Certificate in Lieu of
Charter Ritual
4. Installation of Officers:
College Chapter Ritual
SHAPING PEOPLE, SHAPING BUSINESS
67
ALPHA KAPPA PSI FRATERNITY
Planning for Installation Day
Ensure unfettered access to building/rooms
All colonists must have résumé (on résumé paper) and
appropriate object
Attire is business professional for all participants
Assignment of roles is dependent on ‘rank’ of participants
1.
2.
3.
4.
5.
6.
Appointed CIO
BOD/FBOD
MT (FP, EVP, VP, RD)
RMT (SD, RM, outside CA/CAB)
Colony’s CA/CAB
Other volunteers
SHAPING PEOPLE, SHAPING BUSINESS
68
ALPHA KAPPA PSI FRATERNITY
Planning for Installation Day (cont.)
Colony president (CP) has confirmed attendance
– 30 minimum required to proceed
Coordinate with CP on lunch options for Installation
Team and colonists
Did the colony plan a banquet?
Thank-you notes/certificates for all Installation Team
members
SHAPING PEOPLE, SHAPING BUSINESS
69
ALPHA KAPPA PSI FRATERNITY
Planning for Installation Day (cont.)
Arrange travel within budget set by DCSE
ART Lead completes workbook and sends it to all
Installation Team members
CP should invite faculty advisor(s) to attend installation
ceremonies (not necessarily COH panels)
SHAPING PEOPLE, SHAPING BUSINESS
70
ALPHA KAPPA PSI FRATERNITY
Executing Installation Day
1 hour before start:
– ARTs arrive to coordinate on details
– CP arrives to deal with last-minute building/access issues
30 minutes before start:
– All Colonists are in before holding room
– All Installation Team members arrive to ceremony room
20 minutes before start
– COH panels are briefed
– Attendance check of colonists/Installation Team is done
SHAPING PEOPLE, SHAPING BUSINESS
71
ALPHA KAPPA PSI FRATERNITY
Executing Installation Day (cont.)
Start Time:
– Guides gather panels
• 3, 4, or 5 concurrently-running rooms
• All COHs should be done within 2-3 hours
– Lead ART member begins set up of installation room
End of COH time:
– CIO arrives (if not serving on a panel)
• Colonists are told of passing by CIO, RD, and CA
• There is to not be a vote for admittance. BOD already
voted to approve installation and initiation.
– Final set up of Installation Ceremony room
SHAPING PEOPLE, SHAPING BUSINESS
72
ALPHA KAPPA PSI FRATERNITY
Executing Installation Day (cont.)
30 minutes before installation:
– Review of speaking parts (all member should have
reviewed prior to arriving)
– Secure the room before donning robes
5 minutes before installation:
– Non-robed guides (at least 2) gather colonists with their
belongings from after holding room
• Arranged alphabetically by last name starting with A
– Robes are donned and room dimly lit
SHAPING PEOPLE, SHAPING BUSINESS
73
ALPHA KAPPA PSI FRATERNITY
Executing Installation Day (cont.)
End of Installation Ceremonies:
– Room is lit
– Robes are removed
– All Installation Team members join other brothers in
congratulating new colonists
– ART members brief new chapter president and MOR on
their new trunk (CA should attend too)
New members are noted to be reported that evening on
the AKPsi website
SHAPING PEOPLE, SHAPING BUSINESS
74
ALPHA KAPPA PSI FRATERNITY
Executing Installation Day (cont.)
Pictures are taken of (and sent to
DCSE, VP, RD):
– New chapter with their charter
– Installation Team
– New chapter and installation
team
SHAPING PEOPLE, SHAPING BUSINESS
75
ALPHA KAPPA PSI FRATERNITY
Misc. Notes on Installation
Benchmarking
Which university to say?
What to wear
Improvisation
Hydration and personal
comfort
SHAPING PEOPLE, SHAPING BUSINESS
76
Certification Examination
77
Pass the Gavel
78
79