Excellent Practices in Procurement Operations
Questionnaire for IFPSM Associations/Members
Excellent Practices in Procurement Operations - Questionnaire
Introduction
IFPSM has worked in collaboration with Morgan Smith Limited, a procurement
excellence consultancy practice, to develop the following questionnaire as a follow
up to the February Newsletter. The purpose of this questionnaire is to provide
direction and shape for a series of Webinars, Newsletters, Conference Calls and
other IFPSM association and membership support interventions over the next few
months.
The first webinar is targeted for mid to late May 2015. This webinar will present back
a summary of the operational landscape from the data collected in this questionnaire
and set the agenda for the priority of themes. Those Associations / Members
providing a response to this questionnaire will receive a copy of the full report prior to
the first webinar. All members will be invited to the webinar the target audience of
which is practitioners.
The benefits to the members from the results of the collected data are: to understand
the operational landscape and priorities amongst the local, regional and global
IFPSM community, to shape ongoing IFPSM support through the Associations and
to help set internal improvement agendas.
Please complete the questionnaire below and email it back to mail@apcadec.org.pt
on 22 May 2015.
Instructions
Copy the red circle and paste it over the value most appropriate to your organisation
as shown below:
Example which means …
To what extent is Example important to your organisation?
Low
Medium
High
To what extent is Example done well in your organisation?
Poorly
Adequately
Well
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Very High
Very Well
Excellent Practices in Procurement Operations
Questionnaire for IFPSM Associations/Members
The Questionnaire
1. Structured approach to Procurement which means defined process, method,
tools and templates.
To what extent is a structured approach important to your organisation?
Low
Medium
High
Very High
To what extent is having a structured approach done well in your organisation?
Poorly
Adequately
Well
Very Well
2. Governance for Procurement which means clear professional standards and
frameworks to work within e.g. Code of Conduct and Delegation of Authority.
To what extent is Governance important to your organisation?
Low
Medium
High
Very High
To what extent is Governance done well in your organisation?
Poorly
Adequately
Well
Very Well
3. Preparing for Procurement which means understanding markets, user
requirements and necessary sourcing resources.
To what extent is Preparing for Procurement important to your organisation?
Low
Medium
High
Very High
To what extent is Preparing for Procurement done well in your organisation?
Poorly
Adequately
Well
Very Well
4. Procurement Competitions which means the mechanisms to deliver bids /
proposals into your organisation.
To what extent is Procurement Competitions important to your organisation?
Low
Medium
High
Very High
To what extent is Procurement Competitions done well in your organisation?
Poorly
Adequately
Well
Very Well
5. Understanding Proposals which means the mechanisms to fully appreciate
the Commercial and Technical aspects of bids / proposals.
To what extent is understanding proposals important to your organisation?
Low
Medium
High
Very High
To what extent is understanding proposals done well in your organisation?
Poorly
Adequately
Well
Very Well
6. Contract Negotiation which means refining the benefits, establishing a legally
binding position and ensuring that the contract aligns to the needs.
To what extent is Contract Negotiation important to your organisation?
Low
Medium
High
Very High
To what extent is Contract Negotiation done well in your organisation?
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Excellent Practices in Procurement Operations
Questionnaire for IFPSM Associations/Members
Poorly
Adequately
Well
Very Well
7. Contract Management which means the mechanisms by which the
opportunity contained within the Contract is realised.
To what extent is Contract Management important to your organisation?
Low
Medium
High
Very High
To what extent is Contract Management done well in your organisation?
Poorly
Adequately
Well
Very Well
8. Supplier Relationship Management (SRM) is a deliberate professional
approach to drive your organisation’s relationships with third parties.
To what extent is SRM important to your organisation?
Low
Medium
High
Very High
To what extent is SRM done well in your organisation?
Poorly
Adequately
Well
Very Well
9. Category Management (CM) which means the framework within which the
products and services required are understood along with their sourcing
environments and the network of stakeholders influencing the internal
demand. CM also drives sourcing strategies and organisational delivery.
To what extent is Category Management important to your organisation?
Low
Medium
High
Very High
To what extent is Category Management done well in your organisation?
Poorly
Adequately
Well
Very Well
10. Risk Management which means the framework within which operating
hazards are indentified, accepted and mitigated within Procurement.
To what extent is Risk Management important to your organisation?
Low
Medium
High
Very High
To what extent is Risk Management done well in your organisation?
Poorly
Adequately
Well
Very Well
11. Spend Analysis, which means the activity to deliver a deep understanding of
what is being spent by the Organisations, with which providers and across
which time profile.
To what extent is Spend Analysis important to your organisation?
Low
Medium
High
Very High
To what extent is Spend Analysis done well in your organisation?
Poorly
Adequately
Well
Very Well
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Excellent Practices in Procurement Operations
Questionnaire for IFPSM Associations/Members
If you have a particularly pressing interest Morgan Smith also offers the facility for a
1:1 Conference Call on the subject(s) which are important to you and you believe
there is opportunity for improvement. Please place the circle the appropriate Box to
signify if you would value a 1:1 Conference call in addition to planned Webinars.
Y
N
Please provide the best contact details for us to reach you going forward.
Contact Information
First Name
Second Name
Organisation
Sector
Sub Sector
Email Address
Telephone
The general sectors and sub-sector headings for use in the Contact Information
above are:


Sectors
o Public Sector
o Private Sector
Sub-sectors
o Local Government
o Central Government
o Financial Services
o Manufacturing
o Construction
o Engineering
o Retail
o Transport
o Energy – Please specify
o Retail
o Automotive
o Mining
o Food / Drink
o Fast Moving Consumer Goods
o Pharmaceuticals
o IT / Telecoms
o Other – Please specify
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