Texas 4-H Recordbook
Tutorial
Texas 4-H Recordbook Tutorial
Presented by
Cheryl Newberry
Extension Program Specialist—4-H
“For The Record” Forms
• Member Achievement Plan (M.A.P.)
• Record Improvement Guide (instructions for the
completing a 4-H Recordbook)
• Texas 4-H Report Form
• Texas 4-H Recordbook Scoresheet
• Texas 4-H Clover
Recordbook Objectives
•
There are 5 Recordbook Objectives which
are:
1.
Attain a broad knowledge of 4-H projects and
activities and the way they improve family and
community life.
2. Acquire life skills essential for becoming an
active, skilled, productive, and responsible
citizen.
3. Adopt and apply the latest practices and research
findings to everyday living.
4. Use all 4-H training and experiences in choosing
and preparing for a job.
5. Develop leadership skills that promote positive
youth development.
Tips in Meeting
Recordbook Objectives
• Your goal is to eventually meet all the
objectives through your project work.
• Beginning 4-Hers will not be able to achieve
all objectives.
• Objectives do not have to be listed in a
recordbook in their entirety, however, they
must be noted.
• The objectives will be revised annually to
address issues affecting youth development.
Texas 4-H Report Form
• Sections of Texas 4-H Report Form
– Personal Information Page (page 1)
– 4-H Project Experiences (pages 2-4)
– 4-H Leadership Experiences (page 5)
– 4-H Community Service (page 6)
– Other 4-H Projects (page 7)
– 4-H Recognition and Awards (page 7)
– Non-4-H Activities (page 8)
• 4-H Recordbook Check Sheet
Texas 4-H Report Form–
Personal Information Page
– Recordbook Category
– Pertinent Information
• Date/Year of Birth
• Current 4-H Age (4-H Age is based on
August 31of the current 4-H year)
• Signatures
Texas 4-H Report Form–
Section 1
• 4-H Project Experiences/4-H Project Summary
What is your project?
How did your project change or grow?
– List the recordbook category entered as your
first project.
– Current 4-H year’s experience should always
be listed first.
– This page should include, but not limited to,
such things as: items bought, items made
and/or raised, places visited, profits/losses,
and number of people taught.
Texas 4-H Report Form – Sample
of Section 1
Sample of one way to format Section 1 –
4-H Project Experiences (page 2)
Year
4-H Events
# Served
Food Service
# Served
Charities #
Served
Family
Meals
$’s Saved
Hours
# Taught/
Reached
03-04
528
195
185
156
$468
231
366
02-03
1430
180
144
152
$456
276
340
01-02
85
200
100
117
$351
198
215
00-01
103
240
150
93
$279
184
325
Total
2146
815
579
518
$1554
889
1246
# Served = the number of individuals served a complete dinner or luncheon plate
4-H Events Include: Burger Ranch, Fish Camp, Goat Workshop Luncheon, Volunteer Recognition Luncheon and
more.
Food Service Events Include: HEB Camps, various banquet type events, etc. not sponsored by 4-H.
Charities include: Annual Welcome Meal to Mentally Challenged at Down Home Ranch, meals to homeless, and
BBQ dinners at Down Home Ranch Yam Bake Fundraiser and more.
Family Meals include: preparations of 3 meals per week for a family of 6.
$ Saved = savings of low-cost home cooked meal versus fast food or higher cost meals at home and was calculated
based on a $3 average for a complete meal for my family of 6.
Texas 4-H Report Form—
Section 1
• 4-H Project Experiences/4-H Learning
Experiences and Knowledge Gained
(page 3 & 4)
What have you done and what have you learned?
– This page should include such things as, but don’t limit
yourself to, workshops, contests, tours, research,
computer learning programs, study of written material,
interviews, etc.
– Do not list items where you were a teacher or
instructor.
– Knowledge Gained means what did you learn from the
experience (How to give injections; the parts of a
presentation; the importance of food safety in health)
Texas 4-H Report Form—
Section 1
• 4-H Project Experiences/4-H Learning
Experiences and Knowledge Gained
What have you done and what have you learned?
– Everything a 4-H member does in 4-H is at
some level. A member should code each
experience - local (L), county (C), district (D),
regional (R),state (S), national (N) and
international (I).
– Make sure you tie the learning experiences
back to the objectives! (Example: Obj. 3)
Texas 4-H Report Form—
Example for pages 3 & 4
Food & Nutrition
Project
Project Meetings
Demos, Talks,
Workshops,
Interviews
Field Trips, Tours,
Exhibits
Cooking Shows:TV,
Videos & Websites
Contests: Foodshows,
Fair Entries, Quiz
Bowls
2003-04
2002-03
2001-02
2000-01
1S, 3D, 8C,
8L
2S, 2D, 9C,
12L
1D, 1C, 8L
5L
2S, 4D, 10C,
3L
3S, 6D, 11C,
1L
1D, 9C, 1L
12C, 1L
1S, 2D, 8C,
12L
2S, 1D, 9C,
13L
8C, 9L
7C, 5L
18
21
12
6
12S, 3R, 1D,
2C, 1L
3S, 1R, 1D,
2C, 1L
3S, 3C, 2L
1D, 6C, 1L
Highlights: Texas Food & Nutrition Advisory Team Retreat; SpecTra; Tours of Schlitterbahn Food Services,
Renaissance Hotel, Sysco, Randalls, Webb Farms, Central Market, White Egret Farm. Best web-site:
http://calcium.tamu.edu/mickey.html
What I learned in Food & Nutrition:
2003-04 – learned various ways to transport food safely & how it applies to catering and food service at a outdoor park
(Obj. 1,2 &3). Learned about restaurant preparation of gourmet foods and garnishes (Obj 3&4). Explored careers: Food
& Beverage Director & 2 Restaurant Owners (Obj. 4). Strengthened leadership while planning County Food Show, Food
Camp, District Food Workshop and District Food Show Community Service (Obj. 5). Used 6 Pillars of Character from
Teen Retreat at Burger Ranch Program (Obj. 2&5). Conducted numerous mock Nutrition Quiz Bowls throughout the
District (Obj. 1&5).
2002-03 – *** list learning experiences for each year ***
Texas 4-H Report Form
Section II - 4-H Leadership Experiences
• Promotion Leadership: How have you told
someone about 4-H?
• Volunteer Leadership: How and what did
you do to lead or teach others in 4-H?
• Elected/Appointed Leadership: What did
you do to help?
Texas 4-H Report Form
Section III - 4-H Community Service
• Ask yourself: “What did I do to help other
people because of 4-H?”
• Leadership
– “Y”
– “P”
– “M”
Yourself
Provided Primary Leadership
Member of a Group
Texas 4-H Report Form
Section IV - Other 4-H Projects
• List any 4-H project(s) not listed in
Section I.
– If a 4-H member has been involved in only
four projects, list the fourth project in Section
IV. This will prevent the loss of points for not
including information in this section.
Texas 4-H Report Form
Section V - 4-H Recognition and Awards
• Highlight 4-H recognition and/or awards.
• The keyword is 4-H.
• Emphasize recognition received during the
past 4 years.
Texas 4-H Report Form
Section VI - NON-4-H Activities
• List leadership, community service, awards
and recognition from other activities such
as school, church and other community
organizations. (Example: FFA, NHS, and
Clover Kids)
• Clover Kids involvement should be
reported in this section
4-H Story and Photo Portfolio
“Here is my 4-H life.
Look at what I have done!”
4-H Story and Photo Portfolio
What should be included in a 4-H Story and Photo Portfolio?
• Title: “My 4-H (Recordbook Category)
Story and Photo Portfolio”
• Information about yourself, your family, and
your community.
• When and why you joined 4-H.
• Tell about the recordbook category in
which you are submitting your recordbook.
(What have you learned in 4-H?)
4-H Story and Photo Portfolio
What should be included in a 4-H Story and Photo Portfolio?
• Explain how 4-H has helped you become a
better leader and citizen.
• Highlight other 4-H projects and activities –
be sure to show how you incorporate these
activities into your main project.
• Explain how being a 4-H member has
helped you set goals (tell what the goals are)
and develop new interest.
• Describe how 4-H has influenced your
future plans or career goals.
4-H Story and Photo Portfolio
What are the requirements?
• Maximum of 10 pages for the 4-H Story and
Photo Portfolio.
• Length:
– Text --Minimum of 3 pages of double-spaced type and a
minimum of a 10 point font or equivalent or it may be handwritten.
– Pictures -- Minimum equivalent of 3 pages of pictures. Each
picture should have a brief caption that explains the actions and
lesson learned.
– Remaining Four pages is up to your discretion.
– Story and photos may be combined.
4-H Story and Photo Portfolio
• Photography Recordbooks
– Six (6) additional pages of pictures
– Pictures must have been taken in
photography project
– Insert at the back of your recordbook
4-H Story and Photo Portfolio
What are the requirements?
• Text Margins:
– Top, bottom and right margins = 1 inch.
– Left margin = 1 1/2 inches
– These margins only apply to TEXT - borders,
artwork or pictures may extend to the edge of
the page.
4-H Story and Photo Portfolio
What are the requirements?
• Paper Type:
– Typing paper and bond weight paper are
acceptable.
– Prohibited
•
•
•
•
Construction Paper
Sheet Protectors
Tabs
Dividers
4-H Resume’
(Senior Members Only)
• The 4-H resume’ is a 1- page (front only)
summary of:
–
–
–
–
Skills
Accomplishments
Experiences
Education
4-H Resume’
(Senior Members Only)
•
•
•
•
Sell yourself
Use active language
Be consistent
Present information in reverse
chronological order within categories
• Check grammar
• Ensure that the resume’ is neat and visually
appealing.
4-H Resume’
(Senior Members Only)
• No photos are allowed on the resume.
• No business or letterhead may be used.
• Resume’ should not be done by a resume’
service or professional.
Resume’ Example
Putting Your Recordbook Together
Place the parts of the recordbook in this
order when complete:
• Personal Information Page
• 4-H Story and Photo Portfolio
• Texas 4-H Report Form
• Seniors Only – Resume’
• Photography Category Only – up to 6
additional pages of photography project
photos
Contact your local
County Extension Agent
for more information!
http://texas4-h.tamu.edu/youth/recordkeeping.html