Welcome to Rowan University!
Agenda
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Rowan’s evolution
Respect in the Workplace
Public Safety
Employee Relations
Performance Management
Benefits
Additional services
Next Steps
Rowan’s History
 1923- Glassboro Normal School for
teachers
 Eventually the “Glassboro Normal School”
evolved into “Glassboro State College”
History (cont…)
 Glassboro State College added schools of
• Communication, Business, Liberal Arts &
Engineering
 1992- Henry Rowan donated $100 million
to the college
 1997- Rowan College became Rowan
University
Rowan’s Make-up
 7 academic colleges:
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Business
Communication
Education
Engineering
Fine & Performing Arts
Liberal Arts & Sciences
College of Professional and Continuing Education and a Graduate
School.
 @10,000 students may pursue degrees in
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36 undergraduate majors
seven teacher certification programs
26 master’s degree programs
doctorate in educational leadership
Current Rankings…
 US News & World Report -"Top Tier” of
Northern Regional Universities.
 Kaplan -“The Unofficial, Biased Insider’s Guide
to the 320 Most Interesting Colleges.”
 Kiplinger's -"100 Best Buys in Public Colleges
and Universities“
Rowan’s Mission
 To create a national reputation for
excellence and innovation and make
Rowan University the public university of
choice in the region.
Our Vision
 A continued focus on the commitment to
learning & teaching combining liberal
education with professional preparation
 A continued focus on undergraduate,
graduate and continuing professional
education
Where do I fit into the
University?
 We all play a role in the University’s
continued success
• Student service focus
• Customer service focus
• Excellence in everything we do
Student-Service Focus
 Rowan prides itself in a student-service
focus
• We all play a part in this goal by providing
the best possible customer service to both
internal and external customers.
Respect in the Workplace
 Johanna Velez-Yelin
Director, Affirmative Action
Public Safety
 Rich Wadleigh
Associate Director, Public Safety
Employee Relations
 Sam Raffa, Manager Employee Relations
• Provides in-house counseling to employees
• Works with union reps and employees to
resolve complaints
• Assists in Drug and Alcohol awareness
seminars
• Works with the NJ Employee Advisory Service
Performance Management
 Effective tool to help manage your career
 Ongoing process that links you to Rowan’s
Mission
 Evaluation 3 times per year
• Within the first 30 days Initial PES
Benefits Orientation – Part 1
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NJ State Health Benefits Program
Tax Savings Programs
Long Term Care Insurance
Family Leave
Additional Benefits & Services
Benefits Processing Procedures
Rowan University
Human Resources
http://www.rowan.edu/hr
State Division of Pensions
and Benefits
http://www.state.nj.us/treasury/pensions
http://www.state.nj.us/treasury/pensions/mbos_webx.htm
Eligibility
 Full-time faculty or staff
 Your legal spouse
 Your same sex domestic
partner
 Unmarried dependent
children under age 23
When Coverage Begins
 Academic year
employees (10-month
appointment) with
September 1 hire
date: enrolled
September 1st
 All others: after 2
months of continuous
employment
When Coverage Ends
 Typically ends 30 days after
termination date
 Ten-month employees
appointed until June 30th ,
coverage continues through
August 31st
Medical Plan Choices
 Health Maintenance
Organizations (HMOs)
 Aetna
www.aetna.com/statenj
 Cigna
www.cigna.com/stateofnj
 PPO- NJ Direct 15
www.horizonblue.com/shbp
NJ Direct 15
 Administered by Horizon Blue Cross Blue
Shield of NJ
 Preferred Provider Organization provides
option to use “in-network” or “out-ofnetwork” providers
 “In network” co-insurance payments are
required for some services
 “Out of network” deductibles & co-insurance
required, lifetime maximums
Prescription Drug Coverage
 Caremark: 1-866-881-5605
 Website: http://www.caremark.com
 If pharmacy does not participate, pay up front
then file claim for reimbursement
 Retail option: $5 generic/$10 preferred
brand/$20 brand with generic available
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(30 day supply)
 Mail order program: $5 generic/$15 preferred
brand/$25 brand with generic available
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(90 day supply)
 No payroll deductions required
Dental Expense Plan
z Any licensed provider
z Diagnostic and preventive services
covered 100%
z Annual deductible, eligible expenses
covered at 80%, 65%, or 50%
z $3,000 per person annual benefit
maximum
z Payroll deductions required
z Minimum 12 months participation
z Predetermination of benefits is
required for services costing $300.00
or more
Dental Plan Organizations (DPOs)
z No claim forms
z Must use network dentists
z Diagnostic, preventative, certain
restorative and certain surgical
procedures are covered 100%
z Other services require copayments
z Call dentist’s office to confirm
participation
z Payroll deductions required
z Must remain in plan for 12
months
DPOs
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Atlantic Southern Dental
Community Dental Associates
CIGNA Dental Health
Healthplex (International Health Care Services)
Horizon Dental Choice
Aetna DMO
Vision Care Reimbursement Plan
 Administered by Rowan University
 No cost
 Benefit covers employees, eligible dependents
and registered same sex domestic partners
 Reimbursement for exam and prescription
lenses only – no allowance for frames
 Once every 2 year contract period
 Maximum reimbursement for exam = $35.00
 Maximum reimbursement for single vision
corrective lenses = $40.00
 Maximum reimbursement for bifocal or trifocal
lenses = $45.00
 Claim form available in HR or online
Flexible Spending
Accounts
 Premium Option Plan
 Unreimbursed Medical Spending Account
 Dependent Care
The Premium Option Plan
 Health and dental
insurance premiums
are deducted from
your paycheck pretax
 This option is
automatic unless you
sign a waiver form
within 15 days of
your hire date
The Unreimbursed Medical Spending
Account
 Voluntary program
 Administered by Fringe Benefit
Management Company
 Set aside pre-tax dollars to pay for
eligible medical and dental expenses
not paid by insurance
 Must use contributions by March
15th of the following plan year or
funds will be forfeited if not claimed
for reimbursement
 Maximum election is $2,000 per
year
The Dependent Care Spending Account
 Voluntary program
 Administered by Fringe Benefit
Management Company
 “Use it or lose it” by March
15th
 Any unused benefits at the end
of the year will be forfeited if
not claimed for reimbursement
 Maximum election $5,000 per
household, per year
New Jersey Long Term Care (LTC)
Insurance Plan
• Voluntary program
• Administered by
Prudential
• Covers broad range of
services for anyone
who has lost ability to
function independently
• Can help protect assets
• Eligible family members
include: spouse, children,
parents and grandparents
(includes “step” and “in-law”
relationships)
• Cost determined by age at
time of enrollment
• Payroll deductions available
LTC Insurance Underwriting Rules
 Full-time employees who apply within 90 days
of hire date, will complete short-form application
(requires limited health information)
 After 90 days – will be required to complete
long-form application (with medical
questionnaire)
• Call Prudential LTC Customer Service Center:
1-800-732-0416
• LTC website: https://gltc.prudential.com/gltc/
Temporary Disability Insurance
 Coverage begins 8th day after sick
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time is exhausted
Employees must use all accrued
sick time before receiving this
benefit
Provides income replacement up
to 66% of average weekly wage
up to an annual maximum limit
Maximum benefit of 26 weeks
File claims within 30 days of the
start of the disability
http://www.lwd.dol.state.nj.us/labor/tdi/tdiin
dex.html
Rowan Faculty and Staff Assistance Program
• Service offered at no
cost to all University
faculty and staff and
their family members
• Services include a
hotline, individual or
group counseling,
crisis intervention and
referral assistance
• Call: 609-292-8543
END OF PART ONE
Benefits Orientation - Part 2
Pension Plans
Optional Investment Plans
Tuition Benefits
Public Employees Retirement System (PERS)
 Defined benefit retirement
plan
 Employee contributes 5.5%
(pre-tax)
 Employee contributions are
tax deferred from fed
withholding
 Vesting: 10 years
 Purchase of service credit
 4-6 weeks for processing
Years in system :
55
x
* average of 3 highest years
of base salary
Final
Average Salary*
PERS Group Life Insurance
 Group life insurance underwritten by Prudential
 Payable to a named beneficiary
 Noncontributory portion: 1-1/2 times actual
salary paid
 Contributory portion: additional benefit of 1-1/2
times annual base salary
 Employee contribution rate = .0050 of salary
 May cancel contributory portion after one year
(irrevocable decision)
 May require a physical exam
ACTS Program
 Additional Contributions
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Tax-Sheltered Programs
(ACTS)
Employees in PERS or
PFRS may participate
Additional retirement
savings and tax shelter
May not exceed IRS legal
maximum contribution
amount
z Salary Reduction
Agreement
z Complete voluntary part
of carrier’s unique
enrollment form
z Must complete
enrollment forms
z Employees set up accts
directly w/investment
carriers
SACT Program
 Supplemental Annuity Collective
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Trust (SACT)
Employees in PERS or PFRS may
participate
Additional retirement savings and tax
shelter
Common stock portfolios
Pre-tax or Post-tax contribution
programs available
Enrollments processed quarterly
Alternate Benefit Program (ABP)
 Defined contribution plan
 Employee’s contribution =
5% of base salary (pre-tax)
 Rowan’s contribution = 8%
of base salary
 Noncontributory life
insurance 3-1/2 times the
prior 12 months base
salary (note: if age 60 or more
additional eligibility requirements may
apply
 Vesting after 1 year of
contributions
Investment Companies
$ AIG-VALIC
$ AXA Equitable
$ The Hartford
$ ING Financial
$ TIAA-CREF
$ Met Life
ABP Enrollment Forms
Mandatory
• ABP Enrollment Application
(provided)
• Carrier Allocation Form
(provided)
• Carrier’s unique enrollment
application (not provided,
contact carrier directly or
Human Resources)
403(b) Program (ABP cont)
Provides additional Tax shelter
retirement savings
z Optional
Salary Reduction
Agreement
z Complete voluntary
(TSA 403-b) part of
carrier’s unique
enrollment form
z If enrolling in TIAACREF, complete
separate SRA enrollment
form
z May not exceed IRS
limits ($15, 500)
z Employees set up
accounts directly
w/investment carriers
z Complete enrollment
forms & payroll
deduction form
z Can enroll anytime!
Long Term Disability (ABP)
 Effective after one year of participation in
ABP
 Enrollment is automatic for ABP members
 Noncontributory
 Underwritten by Prudential
 Benefits paid are 60% of base monthly
salary (reduced by social security)
 Benefits start after 6 months of disability
in a non paid status
NJ State Employees Deferred
Compensation Plan (457)
 Employees in PERS, PFRS and ABP may
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participate
Administered by Prudential Retirement
(1-866-657-3327)
http://www.retirement.prudential.com/
njsedcp
Additional retirement savings and tax
shelter
Contribute a percentage of salary up to
a maximum limit
Broad array of investment options
Optional Investment Plans
$ Voluntary additional contributions403(b), ACTS, SACT
$ NJ State Deferred Compensation Plan
(457)
Tuition Benefits
 Full time faculty and staff may
qualify for tuition remission
 Dependent children must be
enrolled full or part- time in an
undergraduate program
 Employee must be regularly
appointed on a full-time basis as
of the first day of class
END OF PART TWO
Benefits Orientation – Part 3
Additional Benefits
Family Leave
 The New Jersey Family Leave Act and the
Federal Family and Medical Leave Act entitles
eligible employees to unpaid family leave in
certain circumstances
 May be taken up to 12 weeks in a 12 or 24
month period
 Health coverage continues as long as employee
contributions are paid in advance to Human
Resources
Benefit Processing Procedures
z Qualifying life event
changes
(marriage/divorce/birth
of child) must be made
within 30 days of event
z Other changes can be
made only during open
enrollment
z Coordination of benefits
z COBRA
Enrollment Forms
 NJ State Health Benefits Program, Health
and Dental Applications
 Required Attachments:
• Copy of marriage license, if applicable
• Affidavit of Dependency, if applicable
• Certificate of Domestic Partnership/Civil
Union, if applicable
Paid Time Off
Vacation, Sick Time, Jury Duty
 Vacation- based on classification
 Jury Duty- time off for jury duty with pay; must provide
documentation
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If jury duty does not require attendance for the full day, it is
expected that the employee will return to work
 Sick Time- 1 day per month first year, then 15 days
thereafter (non faculty)
• can be used for self or dependent
• Unused days carried over
Donated Leave Program
 Donated leave is available for eligible employees
who experience a catastrophic health condition
and have exhausted their earned paid leave
 Eligible employees may request donated leave by
completing Recipient Affidavit form
 Eligible employees may donate paid leave by
completing Donor Transfer Certification form
 Forms are available on the University’s Human
Resources website:
 http://www.rowan.edu/hr/Pension/index.htm
Information Resources (IR)
Online Training Center
Training Opportunities include:
Banner
Blackboard Campus Edition (Bb-CE)
Guest Instructor sessions
Microsoft Office 2007
Special topics such as working with Blogs, Podcasts, and
iMovie
 www.rowan.edu/irtraining
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Campbell Library
 Largest library in South Jersey
 Houses more than 350,000 books,
documents and other multi-media
resources
 Also provides on-line access to book,
periodical and selected newspapers
Rec Center
 State-of-the art health club open seven days a week. Memberships
are also available for faculty, staff, and alumni.
 Features:
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three-court gymnasium
indoor track
25-yard pool
four racquetball courts
a cycling room
a group exercise studio
fitness and free weight room areas
full locker/shower facilities, and a juice/smoothie bar.
http://www.rowan.edu/studentaffairs/rec/facilityhours/index.cfm
Employee Discounts-
classified/civil service employees only
 http://www.state.nj.us/personnel/discount
s/index.htm
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Verizon
Anheuser-Busch amusement parks
Barnes and Noble
Jenny Craig
NJ manufacturers car insurance
And more!
Next Steps…
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Meet with Buddy
Meet with Manager
Benefit Paperwork- due in 2 weeks!
Initial Performance Evaluation