New. 6/15
Child Care Resources Inc.
Early Head Start – Child Care Partnership Initiative
ERSEA SPECIALIST POSITION DESCRIPTION
DIVISION:
JOB TITLE:
POSITION STATUS:
EXEMPT STATUS:
REPORTS TO:
Early Head Start- Child Care Partnership (EHS-CCP)
ERSEA Specialist (Eligibility, Recruitment, Selection,
Enrollment & Attendance)
Regular Full Time
Non-exempt
EHS-CCP Project Officer and SVP, Child Care Financial Aid
This position is responsible for: 1) as assisting in the planning, development, and implementation of
enrollment, recruitment, selection, eligibility and attendance (ERSEA) for Child Care Resources Inc.’s
EHS – CCP program; 2) monitoring eligibility, recruitment selection, enrollment and attendance
system implementation according to performance standards and program policies and procedures; 3)
maintaining data information management system for EHS-CCP (to include developing reports to
support timely and accurate information for the Early Head Start – Child Care Partnership initiative)
and 4) planning, developing and implementing appropriate training and technical assistance regarding
ERSEA topics.
BRIEF SUMMARY OF JOB RESPONSIBILITIES:
1. Provide input and solutions to develop the agency’s ERSEA content areas, systems and agency policies
and procedures.
2. Assist with planning, development and implementation of goals, objectives and performance standards
of the EHS-CCP Program.
3. Implement and maintain a monitoring system and develop procedures to determine eligibility of all
Early Head Start Children and ensure that sites will meet their overall ERSEA service goals and
requirements.
4. Managing eligibility, recruitment, selection, enrollment, and attendance meeting the needs of Head Starteligible families.
5. Coordinate the year round recruitment process including updating posted recruiting materials in the local
communities; direct recruiting of families through community canvassing as necessary, scheduling and
conducting continuing enrollment, and informational booths and community outreach.
6. Develop, coordinate and monitor the integrated work plans, policies and procedures to ensure that
ERSEA performance standard and federal and state rules and regulations are being followed.
7. Provide parent education on enrollment process to assist with completion of their application.
8. Maintain computerized record keeping system to document delivery of services related to ERSEA using
ChildPlus data tracking software and ensure security of data.
9. Design and deliver training and technical assistance to EHS-CCP staff and child care partners on
enrollment, recruitment and child file documentation requirements
10. Prepare and distribute timely reports and tracking regarding ERSEA updates.
11. Track and submit all Program Information Report data in regards to service area and data and produce
required reports.
12. Oversee processing applications for accuracy and timeliness.
13. Provide workshops, training and/or technical assistance regarding ERSEA regulations, policies and
procedures and related topics to staff, families, and community in large and small group settings or
individually as needed.
14. Assist to fill vacancies as needed at the individual sites and analyze enrollment data to inform the
planning process to ensure that EHS-CCP child care partners maintain funded enrollment levels.
15. Analyze causes of absenteeism when average daily attendance falls below 85%.
New. 6/15
16. Participate in team planning with other specialists, site staff, and families to facilitate a seamless system
of program delivery.
17. Provide information, referral and coordinating efforts to link staff and families with appropriate child
care resources through CCRI’s Child Care Search program.
18. Promote consistent exchange of information in all directions by communicating in a professional
manner through verbal/written means while maintaining confidentiality at all times.
19. Follow Head Start Child Abuse and Neglect Policies and Standards of Conduct and Confidentiality
Policies and report suspected cases of child abuse/neglect.
20. Other duties as assigned by the EHS-CCP Project Officer and CCRI agency president or designee.
QUALIFICATIONS:
Minimum Requirements:
• Bachelors Degree in Early Care and Education, Education, Social Work or closely related field from
an accredited institution.
• Three years of experience in child care subsidy eligibility determination and case management or
Head Start/Early Head Start Eligibility, Recruitment, Selection, Enrollment and Attendance
(ERSEA) administration.
• Knowledge of and familiarity with Head Start Performance Standards and Head Start’s Parent,
Family and Community Engagement approaches preferred.
• Familiarity with data processing methods, information storage, and information retrieval
• Excellent interpersonal and oral and written communication skills, including demonstrated writing
ability required.
• Advanced skills and knowledge in office, keyboarding, and computer skills required (including
Microsoft Office, Excel, PowerPoint, Word, Access, and Outlook and use of internet).
• Ability to work effectively in an office setting.
• Ability to work effectively with people from a variety of backgrounds.
• Must be willing and able to travel; North Carolina driver’s license, proof of insurance, and Social
Security card, and provide a vehicle for program business.
• Criminal background check clearance is required, as is clearance on a drug screening test.
Physical Requirements:
Able to perform the following physical requirements of the position with or without reasonable
accommodation: critical sensory requirements include general vision; specific vision abilities required by
this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to
adjust focus. Hear or listen in the normal range (corrected) and speak and give directions clearly. Able to
walk, sit, stand, kneel, crouch, crawl, reach, lift, carry, push, pull or otherwise move objects up to 10 lbs.,
and occasionally lift and/or move up to 25 pounds.
Working Conditions:
Work is performed in a classroom/office setting where minimal exposure to injury exists. Hours of work
will generally be during regular business hours and average at least 40 hours per week. There will be work
variations in work hours due to employee special projects, deadlines, and other concerns.
INTERESTED CANDIDATES SHOULD PLEASE FORWARD RESUME AND SALARY
REQUIREMENTS TO: humanresources@childcareresourcesinc.org.