From HOME . . .
2009-2010
RVCC Phone 908-526-1200
MIS Help Desk, Ext 4357 (HELP)
Holly Smythe, Instructional Designer, Ext 8451
Lonny Buinis, Instructional Designer, Ext 8306
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Outlook Web Access: Logging On from Lion’s Den
1. Connect to the Internet and open your Web browser. (Internet Explorer is most compatible with Outlook.)
2. Type the following URL into the Address field of your browser: http://luminis.raritanval.edu
3. Type your G number into the User
Name field
4. Type your network password into the Password field.
(Network Password consists of 8-14 characters; contains lowercase
letters, uppercase letters, and numbers)
5. Click the Login button to
Open the Lion’s Den window
6. Click the
e-mail button
Handout designed by HJS
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Outlook Web Access: Logging On from RVCC Homepage
1. Connect to the Internet and open your Web browser.
2. Type the following URL into the Address field of your browser: http://www.raritanval.edu
3. Click on the icon for
The Lion’s Den, login with
your network username
and password, then click
on the email button.
Handout designed by HJS
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Outlook Web Access - Outlook Bar: Shortcuts
Shortcuts appear in a button bar at the bottom of the
Outlook Bar. You can enlarge or shrink the button bar
as needed using the small arrow bar above the buttons.
Inbox - the place where you receive your mail
Calendar - allows you to make appointments
Contacts - an on-line rolodex (address book)
Tasks - allows you to keep track of your tasks with a simple
or detailed list. Other options are available.
Public Folders - location of public college documents. You
must have permission to put materials in these folders. Opens
in a new window.
Rules - allows you to set rules to automatically move or delete
email.
Click this arrow bar to
shrink the shortcuts bar
Handout designed by HJS
Options – change settings for Out of Office Assistant, E-mail,
Calendar, Reminders, Contacts, Password, Recover
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Outlook Web Access - Outlook Bar: Folders
Folders appear in a list at the top of the Outlook Bar.
Notice that the shortcuts are now in shrink view to show
more folders.
Mail Folders – allow you
to create folders to organize
your mail (right click on
your name to make a new
folder.)
Public Folders - location of public
college documents. You must have
permission to put materials in these
folders. Public folders are accessed
through a shortcut button which
opens a new window.
Click this arrow bar to
enlarge the shortcuts bar
Handout designed by HJS
New Mail Window appears at bottom right and
New Mail Icon appears at bottom of Shortcuts
Bar to let you know that new mail has arrived
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Outlook Web Access - Email Screen Features
Folder
Banner
(includes
name
of current
folder,
message
view options
dropdown,
total number
of pages, and
arrows to
navigate
from page to
page )
Folder List
Handout designed by HJS
View Options
Toolbar
TIP: Click on field headings to sort mail
by From, Subject, Received, or Size!
List of Messages in Inbox
Preview Pane can be displayed on
bottom or right and Shows Contents
of Currently Selected Message
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Outlook Web Access: E-mail Screen Toolbar
Compose
New
Message
Create
New Item
Dropdown
Delete
Hide/View
Preview Pane
Reply
Options
Right Click on any
message to see the
message options.
Handout designed by HJS
RVCC Addresses
LOG OFF
(very important if you are
using a public computer)
Right Click on any
message flag to see
the flag options.
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Outlook Web Access: Composing and Sending E-mail
1. Click the
Compose New
Message
button from
the mail area.
OR select
Message from
the Create
New Item
Dropdown in
other areas of
Web Outlook
Handout designed by HJS
2. Click on the To,
Cc, and/or Bcc
button(s) to select email address from
RVCC Address List
OR Type the e-mail
addresses into the
appropriate fields
3. Type the
last name
into the Last
Name Field
4. Select the appropriate name
and click the To, Cc, or Bcc
button then click the Close
button
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Outlook Web Access: Composing and Sending E-mail
9. Add message options
5. Names from
Address List
appear here
6. Add subject
7. Add
message
content
8. Use fonts, sizes, colors,
type styles, formatting, lists
10. Click Send button
to send message
Do you need to add an attachment?
See the next page for instructions!!
Handout designed by HJS
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Outlook Web Access: Add Attachments
1. Click the Attachments button on your Message window.
The Attachments window will appear.
2. Browse for the file(s) that you want
to attach. The filename(s) will appear
under Choose a file to attach.
3. Click the Attach button.
The filename(s) will
appear under Current File
Attachments. Then click
the Close button to close
the Attachments window.
4. The filename(s)
will appear next to
the Attachments
button in your
Message window
Handout designed by HJS
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Outlook Web Access: Calendar Screen Features
LOG OFF
Folder Banner
Toolbar
Folder List
Shortcuts
Button Bar
Handout designed by HJS
Navigation
Calendar
showing both
today’s date
and week
being viewed
Weekly/Daily/Monthly Calendar
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Outlook Web Access: Calendar Screen Toolbar
Address Book
Pop-up Appointment
Reminder Window
HELP
LOG OFF
Create New Item Dropdown
Schedule New
Appointment
Handout designed by HJS
Calendar
Views
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Outlook Web Access: Making an Appointment
1. Click the
Make New
Appointment
button from
the Calendar.
OR select
Appointment
from the
Create
New Item
Dropdown in
other areas of
Web Outlook
2. Type in the Subject of the meeting,
class or event and the Location.
3. Set Start/End times,
Reminders, Show time as
4. Type additional
information here
for later reference
5. Click Save and Close button to
add appointment to calendar
Does this meeting/class/event occur on a regular schedule?
See the next page for instructions on making a recurring appointment!!
Handout designed by HJS
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Outlook Web Access: Making a Recurring Appointment
If your meeting/class/event occurs on a regular schedule click the recurrence
button at the top of your appointment window to open the recurrence window.
Set Appointment time
Set Recurrence pattern
Set Range of recurrence
Click OK button
This is a fast way to schedule class meeting times and department meetings for an entire semester!
Handout designed by HJS
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Outlook Web Access: Inviting Attendees
1. From the Calendar view, click the Make New Appointment button.
2. From the
Appointment
window,
click Invite
Attendees
button
3. Use Required, Optional and
Resources buttons and/or Check
Names button to enter names of
Attendees and Rooms
4. Update
information
and/or attach
the meeting
agenda
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Handout designed by HJS
Outlook Web Access: Inviting Attendees
5. Click the Availability tab
6. Check on
Availability of
Attendees and
Resources
8. Send invitation to
Attendees and Resources
7. Modify times/dates to
accommodate attendees
Handout designed by HJS
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Calendar: Responding to a Meeting Invitation
Attendees will receive the
meeting request in their
inbox. They can then use
Accept, Tentative, or
Decline buttons to reply.
Meeting Organizer can open
the appointment in the
Calendar to see who has
replied.
Handout designed by HJS
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Outlook Web Access: Contacts Screen Features and Toolbar
Navigation Arrows
Create New Item Dropdown
Add New
Contact
Contacts Viewing
Options Dropdown
LOG
OFF
Toolbar
Contacts
Management
Options and
Address Book
Folder List
Shortcuts
Button Bar
Handout designed by HJS
Contacts
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Outlook Web Access: Creating a Contact
1. Click the
Add New
Contact
button from
the Contacts
2. Window will open to the General tab. Select appropriate
title from dropdown boxes and enter information into fields.
OR select
Contact from
the Create
New Item
Dropdown in
other areas of
Web Outlook
Handout designed by HJS
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Outlook Web Access: Creating a Contact
3. Details tab allows you to enter additional information.
4. Save and Close
Handout designed by HJS
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Outlook Web Access: E-mailing or Locating a Contact
1. From the Contacts view, double-click the name of the chosen
contact to open the window for that contact
3. Click the
Display Map
button to go to
the MSN Maps
& Directions
Website
Handout designed by HJS
2. Click the Send Mail to Contact
button to open the e-mail window.
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Outlook Web Access: Options
Handout designed by HJS
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Outlook Web Access: Options (cont.)
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Outlook Web Access: Options (cont.)
Handout designed by HJS
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Outlook Web Access: Folders and File Management
1. To make a new folder, select Folder from the Create New Item
Dropdown
2. Enter a name for the folder,
then select the type of items
the folder will contain
3. Select the main mail folder
or another folder to put the
new folder into
4. Click OK button
Handout designed by HJS
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Outlook Web Access: Folders and File Management
6. Use the Move/Copy
button to copy or move
items into your new
folder or another folder
5. The new folder
will appear in your
folder list AFTER
you refresh/reload
your browser
window
NOTE: You can
also drag and drop
items into folders
Handout designed by HJS
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When you are finished, don’t forget to Log Off!
Choose Log Off located
at the right side of the
Web Outlook toolbar.
Handout designed by HJS
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