Passion Caterers
and
Private Party Events at Adair’s Café Bar Bistro
The Small Print/Questions and Answers
The ‘Small Print’ covers all those little questions that you have and we hope
we have answered them clearly for you in the notes below.
1. What is the minimum spend?
In order to cover our costs to cater an outside event we require a minimum
spend of £500.00. The minimum spend to have private hire of Adair’s café
bar bistro depends on the day of the week and the time of the year and can
be requested once you have selected a date for your event.
2. What is the validity of the prices quoted on the Website?
The only menu samples on our website relate to our Restaurant and these are
regularly updated. These menus are not available for groups larger than 10
people. If you want to be sure that an item is on the menu when you visit our
Restaurant simply call us on 01292 618 208 to avoid disappointment.
Bespoke menus quotes for outside catering events or private events within
Adair’s café bar bistro have a validity of 3 months.
3. What does the price include?
Because our quotes are bespoke they will include exactly what you need,
however you may wish a rough idea of prices when putting together your
event and below are some approximate additional costs to the food which will
may assist you in your planning. These additional costs do not apply when
you book an event within Adair’s Café Bar Bistro.
Price per waiter (minimum 4 hour shift)
from
£15.00 per hour
plus travel costs and time
Basic crockery/cutlery table setting
(soup bowl, main plate, dessert plate, side plate, cup, saucer, relevant cutlery,
table, chair, tablecloth, napkin, toast glass, white wine glass, red wine glass,
water glass, water jug, milk and sugar, salt and pepper, tea/coffee pot)
from
£15.00 per person
Remember you may also have to add a kitchen which will include cooker
prices, fridges, plate stackers etc.
All orders are on packs of 10 for the crockery, cutlery and glasses. On top of
these costs you will need to add a delivery and pick up cost (and this will
depend on your location) plus a ‘dirty pick up’ (meaning your plates are going
back unwashed) which will be approximately an additional 10%. You should
also be aware cancellation, change of order and/or breakage charges may be
applicable. Please note the charges quoted above are approximate and may
vary as they are not controlled by us but by our suppliers.
4. How far do Passion Caterers travel before charges apply?
Passion Caterers are based in Ayrshire and cater within Dumfries and
Galloway, Ayrshire and Glasgow. If we travel outside of this region we will
give you an estimate of any addition charges prior to you making your booking
and we will always endeavor to keep these as reasonable as possible.
5. What deposit is required?
Following your initial enquiry one of our members of staff will meet you at your
proposed venue to discuss your event. We will, at this stage discuss your
specific menu, bar and service requirements and prices. A deposit of 50% of
the value of the event is required to secure the booking within 7 days of this
meeting. Payment is required by cash, cheque or BACS. We do not accept
credit cards or paypal.
6. When is the final payment due?
The estimated balance is due four weeks prior to the event.
7. Final numbers
Although your final payment is due 4 weeks prior to your event you may not
have all your final numbers/details of dietary requirements by this date.
Should you have any additional guests, or special dietary requirements,
please advise a minimum of 48 hours prior to the event.
And if those numbers are lower than expected…
Any left over food retained by the client to be consumed after the function will
be entirely at the owner’s risk.
8. And if the worst happens...
In the unfortunate event you have to cancel your event for whatever reason
we reserve the right to make the following charges:
More than 6 months prior – loss of deposit
Less than 5 weeks prior – 60% of estimated final bill
Less than 4 weeks prior - 70% of estimated final bill
Less than 3 weeks prior - 80% of estimated final bill
Less than 2 weeks prior - 90% of estimated final bill
Less than 1 week prior 95% of estimated final bill
On the day100% of estimated final bill
Deposits are requested to secure your booking and ensure we do not take
any other reservations on that date. Usually when an event is cancelled it is
too late to re-sell the date, staff may have turned down other bookings, food
may have been purchased and prepared and transport/equipment reserved
for this event. It is for this reason that we recommend you take out event
insurance.
Date Issued: 2015. Issue 1