Job Title:
Assistant Accountant
Department:
Finance
Reports to:
Senior Accountant I
Supervises:
None
Company Conformity Standards:
Perform quality work within deadlines with or without direct supervision, interact professionally with other employees, customers
and suppliers, work effectively as a team contributor on all assignments, work independently while understanding the necessity
for communicating and coordinating work efforts with other employees.
Position Summary:
An Accountant perform one of the responsibility or combined;To ensure that company monthly payroll is accurately prepared and
that all statutory and staff related deductions are deducted as per government regulations and company policies respectively
before final payroll summary is run. To ensure that daily sales reports are correctly checked as to accuracy before posted into
the books of accounts. To ensure that company Fixed Assets are properly maintained and updated on daily basis. Maintain
Finance target of closing accounting entry by 4th /5th. As per the monthly calendar.
Payroll-Responsibilities

Maintain Finance target of closing accounting entry by 4th /5th. As per the monthly Calendar
 Scrutinizing and checking of staff salary advance requisitions before the Finance Manager gives approval.
 Scrutinizing and checking of staff medical re-imbursements claims monitoring limits before the Finance Manager gives
approval.
 Scrutinizing and checking for accuracy various payroll schedules before payroll is printed
 Make sure all staff related advance payments are deducted on monthly basis.
 Scrutinizing and checking for accuracy statutory payment vouchers before cheques are raised.
 Process and effect mid- month staff advance allowances and month end staff salaries after deducting related advance
allowances.
 Scrutinizing and checking monthly payroll journals.
 Scrutinizing, checking and allocating charge account to various petty cash vouchers on daily basis before approved by
Finance Manager for payment.
 Do requisition for daily imp rest reimbursement in relation to the company daily-expected cash expenditures.
 Make sure that petty cash books are properly maintained and updated on daily basis.
 Do reconciliation for petty cash on daily basis and countersign cash reconciliation on daily basis
 Counter check OT Hours posted for approval to Respective Heads of Departments on daily basis
 Do any other job as may be assigned by his supervisor.
Material-Responsibilities
 Verifying daily Material analysis in relation to Daily materials receipt from HO as per delivery note, Materials transfer
notes.
 Registering daily/monthly Yield analysis as per consumption report.
 Produce weekly/monthly Yield analysis report as per consumption statements.
 Produce weekly/monthly Material report consumption statements
 Produce weekly/monthly fuel consumption report and pass consumption entry.
 Produce weekly/monthly fuel consumption report for every cost center and advice usage variance
 Produce weekly/monthly Material Variance analysis report and advice FM Accordingly on the basis of variance.
 Verify the accuracy of empties returns from the branch depots.
 Participate in finalizing monthly/Quarterly/yearly financial reports as per check list
 Verify the accuracy of Expense/Purchase Vouchers posting into accounting system
 Do any other job as may be assigned by his supervisor.
Sales-Responsibilities
 Verifying daily sales analysis (DSS) in relation to Daily Sales declaration summary as to the original Full and Empties
declaration forms, route sales men delivery note, sales men’s pay-in-slips and cash sales.
 Registering daily sales credit invoices into the Debtor’s ledger and posting of sales receipts.
 Produce weekly/monthly basis Debtors analysis statements.
 Verify daily depot sales returns.
 Verify the accuracy of empties returns from the branch depots.
 Produce VAT output returns on monthly basis
 Reconciling of CR shortages as the case may be.
 Verification of daily banking made by all locations
 Do reconciliation of inter-company division accounts and make sure that reconciling items are cleared.
 Participate in finalizing monthly/Quarterly/yearly financial reports as per check list
 Do any other job as may be assigned by his supervisor.
Key Performance Indicators (KPIs)
 Timely submission of reports
 Accuracy and Timely reports
 Minimum errors in locations
Entry Requirements:
Direct Entry:
- Advanced Diploma or Degree in Accounting, Auditing, Finance or a related field and at least 2 years working
experience in similar responsibilities.
In service:
- By promotion of Accountant III who has demonstrated outstanding performance, and worked in that capacity
for at least 2 years.
Competencies/skills:
- Knowledge of basic Auditing.
- Ability to follow verbal and/or written instructions.
- Ability to write reports.
EMAIL YOUR CV TO: happy@shugulika.com