Orientation
on the
2015 SUC PBB
Indicators
September 7, 2015
Public Affairs Office
IATF MC No. 2015-1
• Guidelines on the grant of the
Performance-Based Bonus for FY 2015
under EO No. 80 (August 12, 2015)
• Orientation conducted by the AO 25
Secretariat on August 13, 2015
• Orientation on the SUC Performance
Indicators on August 17 and Sept 1
NEW
FEATURES
• Use of Strategic Performance
Management System (SPMS) for
ranking of First and Second Level
employees
• Compliance to Public Financial
Management (PFM) reporting
requirements of COA and DBM
NEW
FEATURES
• Adoption and use of the Agency
Procurement Compliance and
Performance Indicators System
(APCPI)
• Submission of Annual Procurement Plan
• Submission of Forms B and C for
Agency Accomplishments for Priority
Programs and Initiatives under EO 43,
and OP Planning Tool FY 2015 Targets
ELIGIBILITY CRITERIA for SUCs
• Achieved at least 90% of each Major
Final Outputs (MFOs) under the
Performance Informed Budget (PIB) of
the FY 2015 GAA, and the targets for
Support to Operations (STO) and
General Administrative and Support
Services (GASS)
ELIGIBILITY CRITERIA for SUCs
• Satisfy 100% of the Good Governance
Conditions
• Use the CSC-approved SPMS in rating
and ranking First and Second Level
employees and officials
PERFORMANCE TARGETS
• All MFO indicators and targets in the
FY 2015 Congress approved PIB shall
be the basis for assessing eligibility for
the PBB
2015 STO TARGETS
Quality Management System (QMS) for
at least one core process certified by any
international certifying body
OR
Submission of an Operations Manual
covering selected core processes or
areas of operation
Percentage of faculty and personnel
enabled to pursue studies/training
64%
2015 GASS TARGETS
• Budget Utilization Rate (BUR)
– Obligations BUR
Obligation against all allotments issued for
FY 2015 including those released under
the “GAA as a release document” policy
– Disbursement BUR
Ratio of total disbursement (cash and
non-cash, excluding PS) to Total
Obligations for MOOE and CO in FY 2015
2015 GASS TARGETS
• Compliance to PFM reporting
requirements of the COA and DBM
– Budget and Financial Accountability
Reports (BFARs)
– Report on Ageing of Cash Advances
– COA Financial Reports
2015 GASS TARGETS
– COA Financial Reports
•
•
•
•
•
Statement of Financial Position
Statement of Financial Performance
Statement of Changes in Net Assets/Equity
Statement of Cash Flows
Statement of Comparison of Budget and
Actual Amounts
• Notes to Financial Statements (per COA
Resolution 2014-003)
2015 GASS TARGETS
• Adoption and use of the 2014 APCPI
per GPPB Resolution No. 10-2012
• Submission of Agency APP as
prescribed by Section 3e of AO 46, s.
2015
– Agencies to send scanned copy of the
APP to GPPB-TSO’s email
monitoring@gppb.gov.ph
MFO 1: Higher Education Services
Performance
Indicator
Total number
of graduates
Definition/ Formula
• Baccalaureate only
Percentage of • Baccalaureate only
total
Total number of graduates in
graduates
priority courses
that are in
--------------------------------- x 100
priority
Total number of graduates in
courses
CLSU
Target
Required
Documents
1,221
MFO 1_Form A
100%
MFO 1_Form A
all programs
Mandated programs are those that are specifically identified in the SUC’s charter;
priority programs are those decided by the BOR/ indicated in the SUC’s Strategic
Plan to be aligned with the institution’s vision, and relevant to job market and
national/regional development needs (CHED CMO 29, s. 2013)
Coverage Period: Total Number of Graduates in March/April 2015, Summer 2015 and
October 2015
MFO 1: Higher Education Services
Performance
Indicator
Average
passing % of
licensure
exams by the
SUC
graduates/
National
average
passing
across all
disciplines
covered by
the SUC
Definition/ Formula
SUC Ave Passing %
Total first time passers in all
programs with licensure exam
------------------------------------------ x 100
Total first time takers in all
programs with licensure exam
Ave National Passing %
Total first time passers in all
programs covered by the SUC with
LE at the national level
------------------------------------------ x 100
Total number of first time takers in
all programs covered by the SUC
with LE at the national level
Ave SUC Passing %
SUC Ave Passing %
--------------------------- --------x 100
Ave National Passing %
CLSU
Target
131.78
Required
Documents
MFO 1_
Form B
PRC Data
MFO 1: Higher Education Services
Performance
Indicator
Definition/ Formula
CLSU
Target
Percentage of
programs
accredited at:
Level 1
Level 2
Level 3
Level 4
• Baccalaureate only
• Accreditable programs:
programs with candidate status;
programs with instrument;
programs with “qualified for the
next level” status
3%
12%
20%
2%
Total number of accredited
programs at L1/L2/L3/L4
-------------------------------------- x 100
Total number of accreditable
programs
2014 Accomplishment
Level 1: 3 out of 12 programs accredited = 25%
Level 2: 2 out of 4 programs accredited = 50%
Level 3: 10 out of 12 programs accredited = 83%
Level 4: 3 out of 4 programs accredited = 75%
Required
Documents
MFO 1_
Form C
MFO 1: Higher Education Services
Performance
Indicator
Percentage
graduates
who finished
academic
program
according to
the
prescribed
timeframe
Definition/ Formula
Number of graduates who finished
the program according to the
prescribed time frame
-------------------------------------- x 100
Total number of graduating
students
CLSU
Target
Required
Documents
92.57% MFO 1_
Form A
For the numerator:
The total projected number of graduates who did or could graduate within the
Maximum Residency Requirement (MRR) period (CHED CMO 29, s. 2013)
CLSU Code, Article 231, Section 2.b: The maximum actual residence
period prescribed for a course is as follows: 6 years for a 4-year course; 8
years for a 5-year course; and 10 years for a 6-year course.
MFO 2: Advanced Education Services
Performance
Indicator
Total number
of graduates
Definition/ Formula
• Graduate/Post Graduate
only
Percentage of • Graduate/Post Graduate
total
only
graduates
Total number of graduates in
that are in
priority courses
priority
--------------------------------- x 100
courses
CLSU
Target
Required
Documents
33
MFO 2_Form A
100%
MFO 2_Form A
Total number of graduates in
all programs
Mandated programs are those that are specifically identified in the SUC’s charter;
priority programs are those decided by the BOR/ indicated in the SUC’s Strategic
Plan to be aligned with the institution’s vision, and relevant to job market and
national/regional development needs (CHED CMO 29, s. 2013)
Coverage Period: Total Number of Graduates in March/April 2015, Summer 2015 and
October 2015
MFO 2: Advanced Education Services
Performance
Indicator
Definition/ Formula
CLSU
Target
Percentage of
programs
accredited at:
Level 1
Level 2
Level 3
Level 4
•Graduate/ Post Graduate
Studies only
• Accreditable programs:
programs with candidate status;
programs with instrument;
programs with “qualified for the
next level” status
11%
0%
34%
0%
Total number of accredited
programs at L1/L2/L3/L4
-------------------------------------- x 100
Total number of accreditable
programs
2014 Accomplishment
Level 1: 7 out of 17 programs accredited = 41%
Level 3: 16 out of 16 programs accredited = 100%
Required
Documents
MFO 2_
Form B
MFO 2: Advanced Education Services
Performance
Indicator
Percentage
graduates
who finished
academic
program
according to
the
prescribed
timeframe
Definition/ Formula
Number of graduates who finished
the program according to the
prescribed time frame
-------------------------------------- x 100
Total number of graduating
students
CLSU
Target
Required
Documents
92.57% MFO 1_
Form A
For the numerator:
The total projected number of graduates who did or could graduate within the
Maximum Residency Requirement (MRR) period (CHED CMO 29, s. 2013)
CLSU Code, Article 231, Section 3.b: The master’s degree must be
completed within 5 calendar years and 7 years for the PhD degree (excluding
leaves) from the start of matriculation.
MFO 3: Research Services
Performance
Indicator
Number of
research
studies
completed in
the last 3
years
Percentage of
research
projects
completed in
the last 3
years
Definition/ Formula
• Number of research studies
completed in 2013, 2014 and 2015
• Research studies does not include
thesis/dissertation of students
• Targets should be based on the
Research Agenda
Number of research projects
completed in the last 3 years
----------------------------------------- x 100
Number of research projects
started in the last 3 years
CLSU
Target
Required
Documents
117
MFO 3_
Form B
80%
MFO 3_
Form B
MFO 3: Research Services
Performance
Indicator
Percentage of
research
outputs
published in a
recognized
journal or
submitted for
patenting or
patented
Percentage of
research
projects
completed
within the
original
project time
fame
Definition/ Formula
CLSU
Target
Number of research outputs
published/ submitted for patenting/
patented
------------------------------------------ x 100
Total number of research outputs in
the last 3 years (2013, 2014, 2015)
33%
Number of research projects
completed within the time frame
------------------------------------------- x 100
Number of research projects started
in the last 3 years (2013, 2014, 2015)
100%
Required
Documents
MFO 3_
Form B
MFO 3_
Form C
MFO 3_
Form B
MFO 4: Technical Advisory Extension Services
Performance
Indicator
Number of
persons
trained
weighted by
the length of
training
Number of
persons
provided with
technical
advice
Definition/ Formula
CLSU
Target
Required
Documents
Number of persons trained x Weight
of training
8,087
MFO 4_
Form A
50
MFO 4_
Form B
Weights:
< 8 hours
= 0.50
8 hours
= 1.00
2 days
= 1.25
3-4 days
= 1.50
5 days or more = 2.00
Number of persons, groups or
institutions served with advice on
any of the fields of expertise or
specialization of the SUC
MFO 4: Technical Advisory Extension Services
Performance
Indicator
Number of
persons
trained
weighted by
the length of
training
Number of
persons
provided with
technical
advice
Definition/ Formula
CLSU
Target
Required
Documents
Number of persons trained x Weight
of training
8,087
MFO 4_
Form A
50
MFO 4_
Form B
Weights:
< 8 hours
= 0.50
8 hours
= 1.00
2 days
= 1.25
3-4 days
= 1.50
5 days or more = 2.00
Number of persons, groups or
institutions served with advice on
any of the fields of expertise or
specialization of the SUC
MFO 4: Technical Advisory Extension Services
Performance
Indicator
Definition/ Formula
Number of trainees who rate the
Percentage of
training course as good or better
trainees who
------------------------------------------- x 100
rate the
Number of trainees surveyed
training
course as
good or better
Number of clients who rate the
Percentage of
advisory service as good or better
clients who
------------------------------------------- x 100
rate the
Number of clients surveyed
advisory
services as
good or better
CLSU
Target
Required
Documents
50%
MFO 4_
Form A
50%
MFO 4_
Form B
MFO 4: Technical Advisory Extension Services
Performance
Indicator
Definition/ Formula
Percentage of
requests for
training
responded to
within 3 days
of request
Number of requests for training
responded to within 3 days of
request
----------------------------------- x 100
Number of requests for trainings
Percentage of
technical
advisory
advice that
are
responded to
within 3 days
Number of requests for advisory
services responded to within 3 days
of request
----------------------------------- x 100
Number of requests for advisory
services
CLSU
Target
Required
Documents
75%
MFO 4_
Form A
75%
MFO 4_
Form B
MFO 4: Technical Advisory Extension Services
Performance
Indicator
Percentage of
persons who
receive
training or
advisory
services who
rate
timeliness of
service
delivery as
good or better
Definition/ Formula
CLSU
Target
Number of persons who receive
training or advisory services who
rate the timeliness of service
delivery as good or better
---------------------------------- x 100
Number of persons surveyed
80%
Required
Documents
MFO 4_
Form B
Table of
consolidated
survey results
per item in the
questionnaire
Sample of
accomplished
survey
questionnaire
TIMELINE
ACTIVITY
DEADLINE
Submission of FY 2014 Financial Reports to
COA
On or before March 31, 2015
Posting of agency system of ranking delivery
units and individuals
On or before October 30, 2015
Submission of Report on Ageing of Cash
Advance Liquidation
On or before December 1, 2015
Submission of PhilGEPS CoC
On or before December 1, 2015
Submission of accomplishments using
Forms A, A-1 and Form 1.0
On or before January 15, 2016
(CLSU). DUs-January 6, 2016
Submission of BFARs to COA and DBM
30 days after the end of each
quarter
Submission of APCPI Self Assessment
On or before December 1, 2015
Submission of APP
Within the first month of the year until
before end of April 2015
Validation of QMS Certification/ Operations
Manual Submission
On or before January 15, 2016
Validation of 2nd STO indicator identified by
agency head
On or before January 15, 2016
DU Submissions
• CHED prescribed forms (excel format
only) and supporting documents
• Ranking of employees per DU with
corresponding SPMS ratings
• Deadline: On or before January 6, 2016
2015 PBB Focal Persons
• Dr. Cheryl G. Ramos
PBB Focal Person
Administrative Services
0999-8846185/cgramos@clsu.edu.ph
• Dr. Edwin D. Ibañez
PBB Alternate Focal Person
Mathematics & Physics Department, CAS
0942-8101670/edwindibanez@gmail.com