ONLINE REPORTING
SYSTEM
(REQUIRED FOR DTCS)
Objectives
 Understand
the role and purpose of
Score Reports in supporting student
success and achievement.
 Understand
changes to the Online
Reporting System and how to use the
interface.
Overview
Definition: Online Reporting System
Available through the OAKS Portal
Purpose:
 To allow districts and school staff and teachers to
identify strengths and weaknesses and improve
teaching and learning by providing:


Aggregate performance data for districts, schools, teachers,
and classes

Scores for individual students

The ability to print student reports to distribute to families

The ability to view performance trends

The ability to create and view reports for custom rosters

Aggregate and student level performance strand data

Aggregate level performance data on content standards
New Features for 2013-2014
New features in ORS on November 5, 2013:


Print Individual Student Reports To PDF: The “Print”
option on the student listing page and the individual
student report will now produce a PDF file containing the
requested reports.
Additional Filter Option in Plan and Manage
Testing: A new filter option has been added to the Plan
and Manage Testing section of the Test Management
Center which allows users to find students based on
broader criteria than previously available.
Score Reports:
Subject Performance



District users can see performance data for the district
and its schools; school users see data for a school and each
teacher; etc.
The distribution of students across performance levels is
displayed graphically to allow easier comparison
between groups
Users can view the data for subgroups by choosing
an option from the “Breakdown By” dropdown
Score Reports:
Navigation
Users can explore the data in various ways to answer questions they
have of the performance reports and identify strengths and weaknesses.
The
icon indicates that data can be further explored.
When users click the
icon, they see a control panel
that will let them select whether they want to see more or
less group detail, more or less content detail, or if they
want to see a trend for a particular piece of data.
Score Reports:
Navigation, cont’d
By choosing more or less group detail, users can see data for
schools, individual personnel, classes, or individual students.
The buttons on the control panel will update to identify the data
the user is accessing.
This will help users answer “who” questions.
For example: Who is struggling in algebra?
Score Reports:
Navigation, cont’d
By choosing “Trend” or “Current” users can choose whether they want
information on the current year performance of a student, group of
students, school, or district or if they want a historical trend of that
performance.
This will help users answer “When” questions. For example,
Has this group of students struggled in
mathematics in the past?
Score Reports:
Data and Tools
Users can access these data and tools:
 Longitudinal Reports
 Rosters of students with scores
 Ability to create custom rosters
 Ability to view all aggregated data for custom rosters
 Printable family-friendly student reports
 Ability to print and export pages
 Ability to print and export student responses to
Writing Performance Assessment (for individual
students or groups of students)
Student Listing Report


Users can see a list of all of the students belonging to a roster,
teacher, or school.
As with aggregated reports, users can filter the list
by the students’ demographic characteristics using the
“Breakdown By” feature.
Score Reports:
Student Report
Score Reports provide family-friendly student
reports and other data and tools.
Test Management Center Features
Plan and Manage Testing
 Participation report—filters can be used to see the test
statuses for individual students
 Results can be viewed onscreen or exported to Excel
Test Management Center Features
Plan and Manage Testing Filters in Step 3: Get Specific
1.
Find students who have or have not completed a specific
test opportunity based on their proficiency. Helpful for
prioritizing which students may or may not need to test
again.
2.
Find students whose opportunity will expire within a
certain number of days. Helpful for identifying students who
need to complete their opportunity soon before it expires.
3.
Find students who are on their first, second, or third
opportunity who have a given test status. Helpful for finding
students who have paused tests or have reported results.
4.
Find students’ test status based on their most recent test
session. Search by TA name, session ID, or within a specific
date range. Helpful for checking the status of students who
tested together.
Test Management Center Updates
Plan and Manage Testing – New Search Filter


“Students who [have/have not] [completed/started]
[Any/1st/2nd/3rd] opportunity
Less drop-down filter options can make it easier to find
specific students.
Test Management Center Features
Summary Statistics

View statistics on how many students have tested at each
opportunity
Test Management Center Features,
cont’d
My Testing Windows (via Summary Statistics)
Set a schedule of testing windows to organize when students will test
 Available to TT, TA, STC, and DTSA Users through the Summary
Statistics page
 Planning tool only. Does not limit actual test administration dates.

Retrieve Student Results


Download student results for a selected group (by School, District,
Teacher, or Roster)
The system creates a data file of all students’ scores from the
selected administration
 This file appears in your Online Reporting “Inbox”
 Data file is designed to be read in spreadsheet programs (Excel)
and statistical software packages
Student Search

Allows users to look up information for any student that exists in
the Online Reporting System (based on your user role access)


Enter either the student’s SSID OR the first or last name of a student
The student results will show a list of students that matched your search
(for name based searches)
OAKS High School Scores
Reporting OAKS High School Scores
 High
school students can have scores from grades 9, 10, 11,
or 12.
 Aggregated scores for High School students are based on
grade 11 students’ highest OAKS High School score from the
past four years.
 Ex: If a grade 11 student demonstrated proficiency while in 9th
grade, that is reflected in the current aggregated reports
 Aggregated
data corresponds to that administration’s grade
11 students only
 Grade 9, 10, or 12 students who take the High School tests will
appear in individual student rosters. However, aggregated
comparison scores incorporate only grade 11 students.
Rules for Transfer Students
Data for students moving schools midyear:

Scores travel with students transferring between Oregon schools
midyear



Scores do not travel with students who transfer or move to a nonOregon school




If a student transfers to a school midyear, his or her scores are now
associated with the new school in the Online Reporting System
If a student leaves a school midyear, his or her scores are no longer
associated with the originating/previous school in the Online
Reporting System
If a student transfers from an Oregon public or charter school to a
private or parochial school that does not conduct OAKS testing, the
student’s scores remain with your school.
If the student moves to another state, his or her scores remain with
your school.
Scores do not travel with students who drop out or
otherwise leave Oregon public/charter schools entirely
This does not change how AYP is calculated for schools
Rules for Transfer Students
Data for students moving schools between years:

If users wish to see their current students’ scores from previous
years and previous schools, they can choose the “Scores for my
current students” view on the home page of Score Reports.
Do’s and Don’ts
Do’s



Use the enhanced help features to learn about the
online reporting system and how to make best use of it
Use data from Score Reports along with other
information on student ability to identify areas of
need and provided targeted instruction
Create custom rosters to track the progress of
particular groups of students


Students in an intervention program
Use the data after checking your assumptions
Do’s and Don’ts, cont’d
Don’ts

Online Reporting users must not share their log-in
information and passwords, even with other authorized
Online Reporting users – Student Score Data is
Confidential
Promising Practices



Create custom rosters to track the
progress of a group of students in a
particular program
Use trend reports to examine student
data over time
Use participation reports to track
which students have tested and which
tests are nearing expiration
In a Nutshell



The Online Reporting System is
available through the OAKS Portal
Score Reports provide the score data
from previous years and include
aggregate and student level reports
Test Management Center has students’
test participation data, including
reports by TA or session ID, and
summary reports for schools and
districts
Additional Training
Opportunities
AIR will present two live training sessions
via WebEx once the 2013-14 Reporting
System goes live on November 5:

Tuesday, November 12


9:00 a.m. PT
Thursday, November 21

3:00 p.m. PT
OAKS Online
Online Resources

OAKS Online User Guides
http://www.ode.state.or.us/search/page/?=391

OAKS Portal (includes Training Site
and Practice Tests)
http://www.oaks.k12.or.us
Acorns for Storage


What are the main new features of the
Online Reporting System?
How can I use Score Reports and Test
Management Center to manage testing for
my students?