Perishables Buying
SAP Best Practices for Retail
Purpose, Benefits, and Key Process Steps
Purpose
 The fresh items procurement scope item describes the procurement and distribution of perishable
products, such as issue to stores. It requires considerable experience, is subject to strict time
constraints, and must align with business management criteria or processes.
 The special functions and processes described herein for planning, procuring and issuing enable
streamlined, optimized logistics for perishable products.
Benefits
 SAP Retail’s offers special planning, procurement and issue functions and streamlined, optimized
logistics for perishables.
 Speedy analysis of requirement and the current market situation.
Key Process Steps





Pull and Push Procurement Scope Items for Perishable Articles
Post Goods Receipt in the DC
Adjust Distribution and generate a delivery
Confirm Transfer Order / Post Issued Goods
Post Goods Receipt in the stores
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Additional Process Flows Covered






Vendor Evaluation
Compare Market Prices
Execute Automatic Re-evaluation
Execute Evaluation Comparison
Display Ranking Lists
Execute Evaluation of Article/Merchandise Category
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Required SAP Applications and Company Roles
Required SAP Applications
 SAP Enhancement Package 7 for SAP ERP 6.0
Company Roles




Retail Perishable Buyer
Retail Warehouse Manager
Store Manager
Retail Purchaser
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Process Flow Diagram
Warehous
e
Specialist
Perishables Buying – Perishable Procurement (PUSH SCOPE ITEM)
Work overview
Area of
responsibility
Procurement
list – Create
vendor PO
Article range
Goods receipt
PO in
distribution
center
Retail
Store
Manager
Retail Replenishment Buyer
Retail Perishable
Buyer - Manager
Collective
processing of
delivery
documents
© 2014 SAP SE or an SAP affiliate company. All rights reserved.
Status monitor
Outbound
deliveries for
picking
Outbound
deliveries for
Goods Issue –
Post Goods
Issue
Create vendor
PO – recipient
demand
Goods receipt
PO in
distribution
center
Recipient
order review
Adjust Store
Orders and
Generate a
Delivery
Create stock
transport
order
Create stock
transport
order
Receipt of
stock
transport
order
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Process Flow Diagram
Collective
processing of
delivery
documents
Outbound
deliveries for
picking
Execute
evaluation of
article
merchandise
category
Outbound
deliveries for
Goods Issue –
post Goods
Issue
Execute
evaluation
comparison
Execute
automatic
revaluation
Display
ranking lists
Distribute
product based
on recipient
orders
Maintain
vendor
evaluation
Compare
market prices
Change
purchase
orders
(optional)
Monitor goods
receipt
Execute
automatic
revaluation
Search sales
orders
(optional)
Search
purchase
orders
(optional)
View buyer
settings
Monitor
demands
Retail
Store
Manager
Retail Perishable Buyer - Manager
Retail Purchaser
Warehous
e
Specialist
Perishables Buying – Perishable Procurement (PULL SCOPE ITEM)
© 2014 SAP SE or an SAP affiliate company. All rights reserved.
Receipt of
stock
transport
order
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Perishables Planning
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Definition: Perishables
Articles with short shelf-life, very often in
connection to special handling requirements
(e.g. cooling).
Fruit, Vegetables
Fish, Seafood
Dairy Products
Meat, Sausages
Convenience Products
Flowers
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Special Requirements of Perishables RP
 Quality and Appearance are determining sales factors.
 Short time period between harvest and selling requires
optimized logistics processes.
 Fluctuating procurement data, e.g. required amount, price,
delivery quantity, need a highly flexible procurement process.
 Procurement with several vendors.
© 2014 SAP SE or an SAP affiliate company. All rights reserved.
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Perishables Planning: Prerequisites
Assortment list

Purch. order
Alloc. table
Collective PO
Article Master Data
 Perishables articles
 Single article type

Delivery date
Site Master Data
 Assortment list profile with perishable listings
Vendor Master Data
 Partner function PE for SAPphone
Order qty
© 2014 SAP SE or an SAP affiliate company. All rights reserved.
Net price
...
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Perishables Procurement Process Overview
Assortment list
Purch. order
Alloc. table
Collective PO
Store or DC:
Delivery date
POS sales period:
Perishables Planning List
Article
Vendor
© 2014 SAP SE or an SAP affiliate company. All rights reserved.
Order qty
Net price
...
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Perishables Procurement Process Flow
PROCUREMENT
ISSUE
Vendor
Wholesaler
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Vendor Evaluation
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Functions in Vendor Evaluation
Regular vendor
for
Article 1
Vendor A
?
Vendor C
Vendor B
Quality audits
Vendor Evaluation
Vendor C
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Automatic Subcriteria: Overview
Main Criteria
Subcriteria
Price
Price level
Price development
GR inspection
Complaints
Audit
On-time delivery
Quantity reliability
Shipping instructions
Confirmation
Quality
Delivery
Service
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Analyses for Vendor Evaluation
HIT LIST
General Vendor Evaluation
Total
Price
Preis
Qual .
Dlvy.
Lief .
Service
Vendor
B
90
92
90
93
85
Vendor
A
84
75
92
88
81
Vendor
C
81
90
76
74
84
Analysis for Article/ Merchandise category
Vendor Evaluation Evaluation
Total
Price
Preis
Qual .
Dlvy.
Lief
Vendor
A
88
81
93
92
86
Vendor
C
81
90
76
74
84
Evaluation Comparison
General Vendor Evaluation
Total
Vendor A
Service
84
Price
Preis
Qual .
Dlvy.
Lief
75
92
88
© 2014 SAP SE or an SAP affiliate company. All rights reserved.
Service
81
Evaluation for Article 1
Total
88
Price
Preis
Qual .
Dlvy.
Service
81
93
92
86
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