Document of
The World Bank
Report No: 101323-AFR
RESTRUCTURING PAPER
ON A
PROPOSED PROJECT RESTRUCTURING
OF
CLEAR FRANCOPHONE AFRICA
GRANT
(TF12951, P132789)
TO THE
CENTRE AFRICAIN D'ETUDES SUPERIEURES EN GESTION
(CESAG - The African Center for Higher Education in Management)
November 30, 2015
ABBREVIATIONS AND ACRONYMS
CESAG
Centre Africain d'Etudes Superieures en Gestion (The African Center for Higher
Education in Management)
CLEAR
Centers for Learning on Evaluation and Results (CLEAR)
Regional Vice President:
Country Director:
Manager (IEG):
Task Team Leader (IEG):
Makhtar Diop
Rachid Benmessaoud
Monika Weber Fahr
Ximena Fernandez Ordonez
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CLEAR FRANCOPHONE AFRICA
GRANT
(P132789)
CONTENTS
A.
B.
C.
SUMMARY ........................................................................................................................... 3
PROJECT STATUS ............................................................................................................. 3
PROPOSED CHANGES ...................................................................................................... 4
Tables
Table 1: List of Activities pending implementation .................................................................. 4
Table 2 Results Framewrok ....................................................................................................... 5
Table 3: List of implemented and ongoing activities................................................................. 6
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CLEAR FRANCOPHONE AFRICA (TF12951, P132789)
RESTRUCTURING PAPER
A. SUMMARY
1. The proposed change is an extension to the closing date from November 30, 2015 to May 30,
2016. The extension is to ensure that the implementing agency is able to complete all project
activities, and thereby meet the Project Development Objective (PDO).
B. PROJECT STATUS
2. The PDO is to enhance the capacity of the Centre Africain d'Etudes Superieures en Gestion
(CESAG - The African Center for Higher Education in Management) to be established and
developed as a Center for Learning on Evaluation and Results (CLEAR) to provide demanddriven, high-quality, and cost-effective capacity building services in monitoring and
evaluation and performance management to the Participating Countries’ government and civil
societies.
3. CLEAR is a global program for evaluation capacity building that is supported by several
multilateral and bilateral donors. CESAG, in Senegal, was selected as the CLEAR center in
Francophone Africa, and CLEAR Grant No TF012951 (P132789) was signed in October
2012.
4. In September 2014, CESAG got a first extension for the grant for 14 months (from September
30, 2014 to November 30, 2015).
5. Implementation progress has improved substantially over the project implementation period.
Implementation was delayed due to a number of constraints, including: unstable political
situation in some target countries (such as Burkina Faso and Cote d'Ivoire that caused
cancellation or postponement of many planned activities); and frequent ministerial reshuffles
that caused CESAG to change implementation partners (such as in Benin and Togo).
6. Furthermore, CESAG was understaffed to execute this grant, but a temporary solution has
already been found to fix this issue. In the beginning, it was hard for CESAG to attract
experts to implement the grant activities. However, during the last four months, they have
able to attract teachers to develop and implement planned activities such as Impact Evaluation
courses and courses on M&E for Water and Sanitation.
7. This progress has been evident in the past virtual monthly progress review meetings held
between the Bank and CESAG. Overall, implementation is becoming sound with a strong
focus on working with strategic clients.
8. Despite this improved implementation some project activities will not be able to be completed
by end November 2015, jeopardizing successful achievement of the PDO.
9. As of November, 2015, the disbursement rate is 37%.
10. However, as indicated in their request for extension, CESAG estimates that the execution rate
is73% (US$196,511 out US$ US$268970). According to CESAG, this difference emanates
from the fact that some activities have already been executed and paid for, but not yet
submitted to for reimbursement (US$58,264); and other activities have been executed but not
yet paid for (US$38,420).
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C. PROPOSED CHANGES
Closing date
11. CESAG has requested to extend the closing date of the grant by 6 months from November 30,
2015 to May 30, 2016.
12. The extension would ensure that CESAG is able to implement activities that were delayed
due to a number of constraints, including: unstable political situation in some target countries
(such as Burkina Faso and Cote d'Ivoire that caused cancellation or postponement of many
planned activities); and frequent ministerial reshuffles that caused CESAG to change
implementation partners (such as in Benin and Togo). Furthermore, CESAG was understaffed
to execute this grant. The Center had a Director that was part time and had many other
commitments within the organization. Also, the Center was having a hard time attracting
expertise outside of CESAG, and being able to leverage other members of the organization to
provide their expertise to design and implement the planned activities, as the original program
design envisioned. However, CESAG has already found solutions to these situations. A new,
full time Center Director was appointed. He has already recruited two full time additional
staff members for the Center. Additionally, CESAG’s director issued a memo requesting
CESAG’s staff to devote time on CLEAR’s activities. The Center has already gotten
additional support from two of CENSAG’s staff members for oter technical activities such as
a course on Water and Sanitation and on Impact Evaluation. Adequate staffing for the project
is being followed closely in the virtual monthly monitoring meetings between the Center and
the World Bank. .
13. Within the timeframe of the extension, CESAG will implement the following activities
Table 1: List of Activities pending implementation
Implementation Status and Completion
Date
List of activities pending implementation
Component 1: Center's Development
CLEAR Management Support
Component 2: Client's Capacity Building
Training
Design and deliver M&E courses adapted to
water, sanitation and energy sectors
Fifth seminar in results based M&E for
professionals
Second seminar in IE for professionals in
Dakar and another country
Parliamentarian workshop in Benin
Studies and applied research (tools) in M&E
Case studies (Local, Sector, Community) (4
cases)
Dissemination / Communication /
Developing a culture of evaluation
Round Table for discussion and sharing with
SENEVAL and BOM on the
institutionalization of evaluation in Senegal
Component 4: Audit
Audit
Ongoing - May 31, 2016
Design Completed, Implementation Ongoing
- March 31, 2016
Commited - February 28, 2016
Commited - March 31, 2016
Commited and ongoing - December 30, 2015
Commited and ongoing - December 30, 2015
Commited and ongoing - December 30, 2015
To be completed - May 31, 2016
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In sum at the end of the project, the Results Framewrok should be as follows:
Table 2 Results Framework
PDO
The CLEAR Center
at CESAG provides
high quality capacity
development in
monitoring and
evaluation (M&E)
and performance
management (PM)
on a regional basis
Intermediate
Outcomes
Component One:
Center’s
Institutional
Assessment and
Capacity
Strengthening
Component Two:
Offering M&E and
Performance
Management and
Capacity Building
Services to the
Region
Project Outcome Indicators
By May 2016, the center and its partners provide M&E and PM capacity development
services on a regional basis for at least four countries in Francophone Africa
At least 50% of the centers regional clients are from countries other than Senegal
At least 85% of the centers’ clients rate the quality and utility of their services highly
By May 2016, there is an increase in the range of capacity building programs
implemented, from basic monitoring and evaluation methods to rapid evaluations,
performance based-budgeting, and impact evaluations.
Intermediate Outcomes/Output Indicators
CLEAR Francophone Africa Center is established and operational. (This
component will be implemented using both CLEAR and IDF funds. Below are
activities/items to be financed using CLEAR funds.)
Center’s administrative, management and governance capacity established by May
2016.
The Center is adequately staffed to implement its workprogram, incuding staff hired
for the project and CESAG’s staff time committed to CLEAR, by December 2016.
Center provides M&E and PM capacity building services through
training/workshops, advisory/knowledge service, evaluation and applied research.
Design and Deliver M&E Training for Trainers: Two trainings/workshops by May
2016.
Design and Deliver training for M&E Professionals (Government, civil society
and other professionals): 14 trainings/workshops delivered by May 2016.
Studies and Applied Research in M&E (Government Officials, Civil Society):
Four case studies delivered by May 2016.
M&E Regional Networks: Participation in four regional network meetings (such as
Afrea, AfCop, CLEAR Forum, etc.) May 2016.
Component Three:
Development and
Implementation of
the Center’s
Monitoring &
Evaluation System
Component Four:
Audit
Monitoring and Evaluation plan designed and implemented. (This component will
not use Grant funds)
CLEAR Center is Audited by the end of the grant to ensure resources that resources
are managed and used according appropriately and according to World Bank
financial management and procurement guidelines.
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Table 3: List of implemented and ongoing activities
Components
Component 1:
Component 2:
List of Activities
Center's Development
CESAG institutional assessment - Plan for the capacity building
CLEAR Management Support
Training for CLEAR Center Staff
SHIPDET training ( 2 persons )
Other thematic workshops ( 2 persons )
Assessment of demand in Togo
Development of Procurement Plan and Procedure Manual
Development of the Business and Strategic Plans
Implementation Status and Completion Date
Completed
Ongoing - May 31, 2016
Completed
Completed
Completed
Completed
Completed
Client's Capacity Building
Training
Training for Regional Trainers
Two M&E training for trainers (Dakar & Ouagadougou)
Preparatory training of trainers (ToT) in Impact Evaluation
Stabilization of SERAF materials
Training for Clients
Design of short-term M&E training modules
Design of short-term IE training modules
Completed
Completed
Completed
Completed
Completed
First seminar in results based M&E for professionals in Dakar
Second seminar in results based M&E for professionals in Dakar
Third seminar in results based M&E for professionals in Togo
DIME's capacity building in statistical analysis and regression (Self-generated/Paid
service)
Training for BOM's advisers in public policy evaluation
Training for officials of the prime minister of Niger
Fourth seminar in results based M&E for professionals in Burkina Faso
First seminar in IE for professionals in Dakar
Training of Niger government officials on Evaluation of public policies
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Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Strengthening the capacities of VOPE's (Voluntary Organisation for Professionalization
of Evaluation) representatives
Design and deliver M&E courses adapted to water, sanitation and energy sectors
Fifth seminar in results based M&E for professionals
Second seminar in IE for professionals in Dakar and another country
Parliamentarian workshop in Benin
Studies and applied research (tools) in M&E
Case studies (Local, Sector, Community) (4 cases)
Dissemination / Communication / Networking / Developing a culture of evaluation
Technical workshop "Young Evaluators: Challenges and Prospects"
Awareness workshop of media professionals on public policies evaluation
Conference on "Strengthening Capacities in Evaluation : Issues and Innovations"
International Francophone Forum of evaluation (FIFE)
Coaching and support to emerging evaluators to attend Canadian Evaluation Society
conference
Regional Symposium on Public Policies evaluation & French dialogue on strengthening
national capacities in evaluation
Anglophone dialogue on strengthening national capacities in evaluation & support to
twendé mbélé
Round Table for discussion and sharing with SENEVAL and BOM on the
institutionalization of evaluation in Senegal
Component 3:
Component 4:
Completed
Design Completed, Implementation Ongoing March 31, 2016
Commited - February 28, 2016
Commited - March 31, 2016
Commited and ongoing - December 30, 2015
Commited and ongoing - December 30, 2015
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Commited and ongoing - December 30, 2015
Development of communication plan
Development of a Website CLEAR-CESAG
Participation in M&E regional networks meetings (AFREA, AFCOP, CLEAR Forum,
etc..)
Monitoring and Evaluation
Completed
Completed
Development of an M&E System for CLEAR Center and CESAG
Completed
Audit
Audit
To be completed -May 31, 2016
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Completed