SUPERVISORY
RESPONSIBILITIES
Presented By
The
Office Of Risk Management
COURSE OBJECTIVES
 Identify supervisory responsibilities
 Indicate HOW to comply
 Show HOW to document
SUPERVISORY
RESPONSIBILITIES INCLUDE:
 Conducting safety meetings
 Conducting Incident/Accident investigations
 Assisting in the development/implementation of
JSAs
 Maintaining both equipment and the workplace
 Establishing work methods & providing training
 Supervising employees in the
performance of tasks
SAFETY MEETINGS
Purpose of Safety Meetings
 Establish Communication
 Promote safety awareness
 Motivate employees
 Sharing ideas
 Discuss safety standards
 Demonstrate management’s concern
SAFETY MEETING OBJECTIVES
 Change unsafe acts and/or unsafe
conditions
 Provide information
 Introduce new materials, equipment, or
processes
 Report of past injury experience
 To conduct policy orientation
FREQUENCY
 Class “A” agencies
must conduct Safety
Meetings at least monthly
 Class “B” agencies
must conduct Safety
Meetings at least quarterly
SELECTING A TOPIC
The first question to ask before holding a
safety meeting is:
“ What’s the Subject
going to be? “
SAFETY MEETING TOPICS
 Recent accidents (or high frequency)
 High risk jobs
 New equipment or processes
 Observed unsafe acts by employees
 Motivational subjects
 Emergency preparedness
SAFETY MEETING TOPICS (cont)
 Bloodborne Pathogens
 Fire Safety
 Ergonomics
 Safe Lifting
 Safety Rules (required annually)
MEETING OR TRAINING?
 Safety Meeting
 Excludes NO employee or group
 Applies to all attendees
 Educates on the “What” & “Why”
 Safety Training
 Educates on the “what, why AND HOW”
 Produces job-related skills/abilities
 Usually “performance” based; task-specific;
and observable/measurable
SAFETY MEETING REFERENCES
 ORM Video Library
Public Libraries
 Internet
 Newsletters
 Outside speakers
PLANNING THE MEETING
 Type of meeting
 Visual aids
 Location
 Date and Time
CONDUCTING THE MEETING
Maintain order & control
Promote discussion/suggestions
Encourage participation
QUESTIONING
 Types of Questions
 Direct
 Reflective
 Open
SUGGESTIONS FOR
QUESTIONING
 Challenge the group
 Questions should be clear and concise
 Concentrate on one idea/main topic
 Avoid repetition
 Allow only one response at a time
 Commend good answers
DOCUMENTING THE MEETING
 Date
 Topic
 Instructor
 Aids used
 Employee’s signatures
 Attendance
Percentage
ATTENDANCE
 Minimum 75% per meeting
Strive for 100%
 Mandate attendance from all employees
 100% attendance required from
Dept/Agency head
ATTENDANCE
 For Absent Employees:
 Forward the relevant information
 Discuss the topic
 Provide opportunity to ask questions
 Document
COMMUNICATION
IS PART OF
IMPLEMENTATION
INCIDENT/ACCIDENT
INVESTIGATIONS
WHEN TO CONDUCT AN
INVESTIGATION?
An investigation must be conducted for any
incident/accident.
Includes employees, non-employees, and
property
INVESTIGATIONS
Supervisor over work area is primarily
responsible for conducting the investigation
Includes:
 General Information
 Corrective Action
 Root Cause
 Documentation
 Written Statements
In most cases, incidents / accidents do not
just happen;
THEY ARE CAUSED.
The Incident / Accident Reporting Form is a
tool to assist in determining the causes and
procedures to prevent the recurrence of
similar incidents.
DA 2000 & DA 3000
JOB
SAFETY
ANALYSIS
WHAT IS A JSA?
 Breaks a job/task into steps
 Identifies safety hazards
 Develops safe procedures
Developing a JSA
JOB:
Removing items from the upper shelves in the store room
DATE:
July 26, 2002
TITLE OF PERSON WHO DOES JOB:
All employees
DEPARTMENT:
Minden Service Office
LOCATION:
202 Miller Street, Minden
REQUIRED AND/OR RECOMMENDED
PERSONAL PROTECTIVE EQUIPMENT:
NONE
REVIEWED BY:
Mr. Jay Boss
Developing a JSA
SEQUENCE OF JOB STEPS
1.
Place the ladder in
proper position
POTENTIAL HAZARDS
1. Drops the ladder
SAFE JOB PROCEDURE
1.
Make sure base of
ladder is stable. Get someone to hold the ladder to
insure stability
2. Step up on ladder
2. Falls from the ladder
2.
3.
3.
Slipping from ladder
Dropping stock item
3. Maintain firm grip on
ladder while
reaching item with
other hand. Do not
over extend reach.
4.
Slipping or falling
from ladder
4. Step down slowly. If
necessary hand item
to another person.
Move down one
rung at a time.
Maintain balance.
Retrieve item from
stock shelf
4. Step down from ladder
Maintain balance by
holding onto back of
ladder. Step up on
ladder one rung at a
time.
WHEN ARE JSAs PERFORMED?
On all jobs/tasks that have resulted
in a trend, death, or a change in job
procedure or equipment.
SUPERVISORS & JSAs
 Ensure JSAs are developed or revised
 Use as a training aid
 Follow-up analysis
 Incident/accident investigation tool
RECORDING KEEPING
 Maintain in work area
 Document their use
Inspections
Inspections
 Maintain a safe work
environment & correct
unsafe actions
 Maintain operational
efficiency
Written Component
• Included in operational safety
plan/manual
• Procedures to:
– Identify & Correct Hazards
• Good housekeeping safety
rules
Frequency
• Class “ A ”
– At least monthly
• Class “ B ”
– At least quarterly
The “Inspection Effect”
• Measures employee’s safety
performance
• Reinforces importance of safety &
management’s commitment
• Encourages employees
Documentation
• Written inspection report
• Should include:
–
–
–
–
Person & Date
Concerns identified
Corrective action
Building/Area inspected
Documentation cont’d
• Checklist recommended
– Systematic
– Site-specific
• Revise as needed to fit your
location
Types of Hazards
•
•
•
•
•
•
Building Safety
Office Safety
Fire Safety
Electrical Safety
Emergency Equipment
Storage Methods
FIRE EXTINGUISHERS
Fire / Fuel Classes
Markings
TYPES OF FIRE
CONTROL VALVES
Hazard Control Logs or
other acceptable method
• Location:
– Posted in the workplace
– Provide all employees access
• Purpose:
– Employees can report unsafe
conditions
Hazard Control Log
Hazard Control Logs
Cont’d
• Implementation:
– Train employees
– Review routinely
– Maintain on file (at least three years)
Hazard Control Log Responsibilities
• All employees utilize HCL
• Supervisor or Safety Officer:
– Checks HCL
– Takes temporary control
– Report to next level, if uncontrolled
Corrective Action
• Appropriate
• Expeditious
• Effective
– Accident/Incident Frequency Reduction
– Accident/Incident Severity Reduction
Corrective Action Cont’d
• Immediate (if possible)
– If longer than 30 days:
• Forward Hazard Control Log to:
– Department Head
– Agency Head
– ORM Loss Prevention Unit-BR
Record-keeping
• Inspection Reports
• State Fire Marshal
Reports
• Hazard Control Logs
– At least three years or,
– Until all hazards are
corrected, whichever is
longer
Self-Check
• Do you have a procedure?
• Are hazard control logs posted
and used?
• Do you have documentation of
implementation?
• Is it site-specific?
• Is corrective action taken,
documented, and effective?
TRAINING
SAFETY AND TASK
TRAINING
WHY CONDUCT TRAINING?
To provide a systematic method of
teaching employees to perform the
required tasks in a safe and efficient
manner.
OBJECTIVES
 To teach employees hazard recognition
and methods of corrective action
 To teach accident causes, occupational
health hazards, and accident prevention
 To involve employees in accident
prevention methods
 To motivate employees to accept their
safety responsibilities
RECOMMENDED TOPICS
 Safety Program Objectives
 Hazard Recognition and Control
 Emergency First Aid Procedures
 Emergency Response Procedures
 Personal Protective Equipment
 Material Handling
RECOMMENDED TOPICS
 Slips, Trips, and Falls
 Unsafe Environmental Conditions
 Good Housekeeping Practices
 Work from Elevations/Use of Ladders
 Safe Vehicle Operation
 Specific Job Tasks
TRAINING INCLUDES
 Instruction on correct procedures
 Use of safety equipment
 Availability of assistance
 Follow-up
LESSON PLANNING
 Topic / Title
 Objectives
 Estimated Time of Instruction
 Materials
 What the Instructor Will Do
LESSON PLANNING
 What the Employee Will Do
 Evaluation
 Assignment
 Documentation
WHEN SHOULD WE PROVIDE
REFRESHER TRAINING?
 When accidents occur
WHEN SHOULD WE PROVIDE
REFRESHER TRAINING?
 When accidents occur
 When task/equipment changes
WHEN SHOULD WE PROVIDE
REFRESHER TRAINING?
 When accidents occur
 When task/equipment changes
 Improved method of performing
WHEN SHOULD WE PROVIDE
REFRESHER TRAINING?
 When accidents occur
 When task/equipment changes
 Improved method of performing
 Observe employees not performing
correctly
ARE THE SUPERVISOR’S
RESPONSIBLITIES COMPLETE
WHEN THE TRAINING IS OVER?
SUPERVISOR’S SUPERVISING
Supervisors should, as part of their
responsibilities observe employees performing
their tasks.
 Are they performing the tasks properly
 Are they performing in accordance with
safety procedures
 Are they using the proper PPE
SHOULD SUPERVISORS BE
TRAINED?
ABSOLUTELY !!!!
SAFETY TRAINING FOR
SUPERVISORS
The immediate job of
preventing accidents and
controlling work hazards falls
upon the supervisors because
safety and production are
part of the supervisory
function.
SUPERVISOR TRAINING
OBJECTIVES
 To involve supervisors in the agency’s
accident prevention program.
 To establish the supervisor as the key
safety person in each unit.
 To help supervisors understand their
safety responsibilities.
SUPERVISOR TRAINING
OBJECTIVES
 To provide supervisors with information
on causes of accidents and occupational
health hazards and methods of
prevention.
 To help supervisors gain skill in accident
prevention activities.
SUGGESTED SAFETY TOPICS
FOR SUPERVISORS
 Safety and the Supervisor
 Know Your Accident Problems
 Human Relations
 Maintaining Interest in Safety
 Instructing for Safety
 Industrial Hygiene
Continued
 Personal Protective Equipment
 Industrial Housekeeping
 Material Handling and Storage
 Guarding Machines and Mechanisms
 Hand and Portable Power Tools
 Emergency Preparedness
CONDUCTING SUPERVISORY
TRAINING
 Select the training topic based on
priority
 Develop the lesson plan
TRAINING
TRAINING
TRAINING
FOR
EVERYONE
QUESTIONS?
POST TEST
1. What are the supervisory responsibilities?
2. Training should be consistent? T or F
3. Inspections are to be completed two times
per year. T or F
4. Lesson plans are of little value? T or F
5. Building inspections are a waste of time?
T or F
POST TEST
6. The supervisor is not responsible for JSAs.
T or F
7. Supervisors are not responsible for building
inspections. T or F
8. What is the difference in a Class “A” & “B”
agency?
9. The DA2000 is only used when an
employee is going to file a claim. T or F
10. Why are safety meetings conducted?
POST TEST
11. Safety meeting topics exclude some
employees? T or F
12. List five items inspected during an
inspection.
13. Who should receive safety training?