JOB DESCRIPTION: Logistics/Inventory Control Specialist
COMPANY:
LOCATION: Odessa, FL
STATUS: Full-Time “Contract” leading to Permanent Full-Time Position
Salary/Wage: Contractor-1099 –Hourly Rate Commensurate with experience,
$15.00/hour to start
Job Category: Logistics, Inventory Control Relevant Work Exp: 3+ Years
Career Level: Logistics/Inventory Control Specialist
Private food distributor with domestic operations and foreign suppliers requires an
experienced logistics and inventory control specialist. Experience is absolutely essential
and an ability to multi-task in a small company environment a necessity. An attention to
detail is also a key requirement for success in this position. Senior level computer skills will
be a requirement.
The company has two affiliated entities involved in the importing of seafood and novelty
ice cream products from around the world. A prior knowledge of the importing of foreign
products will be required as well as prior experience with the documentation required by
financing entities and US Customs for imported goods.
The position requires experience with varied computing systems including purchasing,
inventory, accounts receivable, accounts payable as well as phone support for logistics and
inventory movement. Company has approximately 8-10 employees, 15-20 major customers
with primary products imported from around the globe.
Job duties will include support to executive and sales personnel with purchasing, domestic
and international wire requests, proper filing of import documentation, customs clearance,
processing of necessary documentation for trade finance credit facilities, verification of and
transportation and storage charges for inventory in transit or intermediary storage
facilities. An ability to speak Spanish would be a plus.
Summary of Position:
The Logistics/Inventory Control Specialist, under the direction of an officer of the company
will be responsible for the systems support for purchasing, receipt of goods, verification of
vendor invoices, preparation of vendor invoices, posting and tracking of inventory
receipts/shipments from multiple locations around the globe, posting of lots for all products
and the release of inventory by lot #’s.
Experience with QuickBooks Enterprise Edition 9.0 Accounting Software is a requirement.
Ability with advanced EXCEL spreadsheets is essential. Accuracy and an attention to detail
is a key to success in this position. An ability to review and check one’s work is a key trait of
the correct individual.
Compensation is commensurate with experience and educational attainment. Initial
position will be as a contract hire for 40 hours per week, paid on an hourly basis with a fulltime position to follow for the successful candidate
Major Responsibilities and Requirements:
Key Skills and Experience Required:
 3+ years in International and Domestic Logistics
 Experience with US Customs Import Documentation and Procedures
 Experience with Container Importation
 Experience with US Dept of Agriculture and US FDA regulations and approvals for
imported food products
 Experience with Customs Brokers
 Solid experience in inventory control systems and LOT tracking.
 Ability to speak Spanish a plus.
More detailed Job Responsibilities:
1. Inventory and Warehouse Management
- Accept shipments and create receiving reports. Assign lot numbers for all
incoming containers and shipments into Odessa Facility
- Verifying appropriate temperatures were kept during shipping by downloading
temperature recorder readings and taking temperatures on incoming products
- Verify physical counts of inbound goods at Cold Store facilities
- Take physical count of incoming inventory to company owned facilities
- Verifying physical count of outgoing inventory
- Complete Bills of Lading accurately for outgoing shipments. Provide copy of Bills of
Lading to accounting for invoicing. Maintain a copy for warehouse records.
Include Sales Order or transfer numbers on all Bills of Lading
- Manage inventory receipts and shipment tasks by delegating to warehouse
assistants and manage their schedules
- Manage fulfillment of any Internet sales by delegating to warehouse assistants
- Managing warehouse jobs and temporary labor when needed
- Ensuring warehouse and freezer are tidy and organized
- Ensure monthly physical inventory is completed for company facilities
2. QuickBooks Data Entry
-Enter all inventory transactions into Excel and into QuickBooks
- Upon receipt of container documents, enter inventory with LOT numbers into
QuickBooks and Excel
- Verify Cost sheets when entering inventory
- Verify that inventories within QuickBooks and Excel backup systems match Cold
Storage vendors monthly
- Ensure cold storage charges are accurately billed for cold storage services
- Instruct accounting to make any inventory adjustments at the end of every month
3. Purchase Order Verification
-Verify that PO’s match incoming inventory and Bills
- Enter Inventory Bills against Purchase Orders into QuickBooks and Excel
4. Coordination of Incoming Containers with Logistics
- Ensure import board is up to date
- Ensure incoming containers are fully released by FDA, US Customs and has a
freight release before the container arrives at port to avoid demurrage charges
5. MSC Certification
-Ensure we follow proper procedures for storage of MSC (Marine Stewardship
Council) products as required by MRAG (Marine Resources Assessment
Group Americas, Inc.)
- Ensure vendors have MSC certification number on Bills received for MSC certified
products
- Verify vendors have active MSC certifications through the MSC website
- Ensure Gulf Pacific’s MRAG number is in the description of MSC certified products
in QuickBooks
5. Coordinating Shipments with Sales and Logistics
- Receive Sales Order Requests from Sales resources and verify the correct lot
numbers are used and inventory is removed from Excel tracking sheets.
Once verified forward Sales Order Requests to accounting for Invoice
Processing and logistics.
- Coordinate with Sales resources to insure that lots with little inventory are closed
out to avoid excess storage charges.
- Create a weekly report of aging inventory that is more than 6 months old and
provide a copy to all sales people with locations and lot numbers.
- Coordinate with Sales to manage lot transfers with carbon copy numbered
releases.
Qualifications / Requirements:
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Bachelors Degree in Finance or Accounting preferable
Must have three years of applicable experience with strong written and verbal
communication skills.
Must be able to multitask and adapt to frequently changing work environment and
assignments.
Perform consistently and accurately in all accounting related work tasks
Must have the ability to act on prompt, thoughtful, systematic decisions.
Ability to speak Spanish a plus
Other requirements include strong PC skills (word processing, spreadsheet).
Solid Experience with QuickBooks Enterprise Edition 9.0 Accounting Software.
Benefits (with full time position only)
National Holidays as designated by the company
Contact Information:
Mr. Frank Sola
President
Sola and Company, LLC
2847 Grey Oaks Blvd.
Tarpon Springs, FL 34688
Phone: (877) 287-6003
FAX: (877) 287-6003
EMAIL: frank@solaandcompany.com