Finance & Administration Assistant Job Description
10 month temporary contract (Maternity Cover) – commencing as soon as possible
until end of December 2013.
ProjectScotland
ProjectScotland is a revolutionary volunteering organisation which aims to bring
about a significant economic and cultural shift to the benefit of Scottish society
through short-term projects with long-term outcomes.
We set out to change the lives of young Scots by matching them to developmental
volunteering projects created with not-for-profit partners. By harnessing the youthful
energy of 18-30 year olds, we deliver an enormous boost to the work of our partners
in communities all over Scotland. We establish and develop links between young
people, their communities and local businesses which support them.
Organisation
ProjectScotland is an independent non-profit company. It is led by the Chief
Executive who reports to a non-executive Board. The Finance Assistant reports
directly to the Finance Director.
Job Purpose
Our Finance Assistant has been pulled on to operational activities at this time but is
also expected to go on maternity leave mid-May. The purpose of this role is to
accurately and efficiently process, record and report on all financial information for
ProjectScotland. To provide administrative support to the team as required. It is
expected that this role will be 50% finance based and 50% administrative.
Main Duties:
Finance
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Recording, registering and processing invoices for payment through Sage
Setting up and processing BACS/cheque payments on a weekly basis and within
creditor/partner payment terms
Invoicing customers/donors, ensuring payments received and processing on
Sage.
Completion of weekly bank reconciliations, monthly accruals & prepayments.
Collating, processing and reporting data on volunteer travel allowance payments
on Salesforce contact management system on a timely basis
Recording overheads and monitoring costs against budget.
Recording fundraising income and ensuring restricted reserves are matched to
appropriate costs
Administration
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Assisting the project team in the administration around placing volunteers,
matching them to mentors, setting up new partners, recruiting new volunteers
and other areas as identified.
Making applications for small amounts of funding
Collating, processing and reporting other data as required (e.g. fundraising
income; volunteer survey data; mentoring)
General office management and office support
Handling inbound and outbound queries and telephone calls
Other duties as directed by the Finance Director
Qualifications and Experience:
Essential
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Minimum ACCA - CAT qualified or equivalent
At least 3 years experience of working in an accounts office in all aspects of
purchase, sales and nominal ledgers and taking accounts to trial balance stage
on a monthly basis.
Skills in all areas of Sage or equivalent accountancy package
Advanced level of MS Exceand excellent IT skills in other areas
Good communication skills
Strong organisational skills
Ability to work on your own or as part of a team with minimal supervision
“Can do” attitude with flexible approach and ready to turn your hand to anything
that needs doing
Desirable
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Experience in accounting for restricted funds.
Experience in making applications for funding from Trusts & Foundations
Experience of using Salesforce or equivalent contact management system
Experience of working with or an interest in working with young people.
Remuneration
Salary of £20,000 - £22,000 per annum pro rata. Monday to Friday, 9 – 5pm. 25
days annual leave plus 10 public holidays, of which 5 are fixed dates (all pro rata).
January 2013