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Project management in R&D
Integration and scope management
Kristian Widén, PhD
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Project Integration Management
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Includes the processes and activities needed to
identify, define, combine, unify and coordinate
the variuos processes and activities in the
project needed to fulfill the scope of the project.
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Three delimations
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Scope
Time
Cost
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Project Integration Management
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Project charter
Preliminary scope statement
Project management plan
Direct and manage project execution
Monitor and control project work
Integrated change control
Close project
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The framework for project integration
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Project Charter
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A document that formally authorises a project
Includes:
– Requirements
– Business needs
– Project purpose
– Project manager with defined authority
– Milstone scheduel
– Stakholders
– Context
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Project Management Plan
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Map the whole project
Includes all other plans
Coordinate all other plans
Directs the project team
Baseline for monitoring and controle
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Project management plan, common parts
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Introduction
Scope
Time
Cost
Quality, environmental management
Human resources
Communication
Risk
Procurement
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Project Execution
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Perform activities to reach project objectives
Implement the planned methods
Create, control, verify and validate deliverables
Manage risks
Adapt approved changes
Manage communication
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Monitor and control
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Monitor and control processe asociated with
– Initiating, planning, executing and closing
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Performance versus plan
Assess performance
Colect and destribute information
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Integrated change control
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Two types of changes
– Project owner introduced
– Project result
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Needs to be analysed
If the change affects either of the three
delimitations of the project – Owners choice
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Close Project
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Adminsitrative closure
– Details everything that anyone needs to do to
close the project
Contract closure
– Includes alla activities and interaction to close
contracts
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Who?
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Define the scope of the project?
Can change the boundaries of the project?
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Scope Management
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Scope planning
Scope definition
Create WBS
Scope verification
Scope control
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Scope
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Product scope
– Fetures or requirments of the result of the
project
Project scope
– Features or requirement on the execution of
the project
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Execise
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What are the main scope of a research project
(academic), PhD project and a R&D Project
(non-academic)?
What are the relation between these?
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Scope planning
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To define scope it i needed to balance the scope
according to the project
Various inputs are needed
– Context
– Product requirements
– Organisational know-how
– Stakeholders requirements
– Etc.
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Scope definition
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Detailed scope definition is crucial for project
success
Well defined scope gives
– Conformance between goal and result
– Cooperation and communication
– Motivation
– Clear project closure
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Scope definition
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Defining scope
– Divide into managable goals/requirements
Managebale goalS/requirements ensures
– Better planning of time, cost and resources
– Defined baseline
– Easier to identify responsibilities
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Scope definition
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When it comes to objectives, think SMART:
– Specific
– Measurable
– Accepted
– Realistic
– Time limitied
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Exercise
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What is the aim of a PhD project?
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What are the objectives of a PhD project?
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Scope definition
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Prioritise objectives
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Scope
Time
Cost
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Work Breakdown Structure, WBS
Work Breakdown Structure, WBS:
• Definie the the complete scope of the project
• Is a deliverabl oriented hierarchical decomposition of the project
”…..all the work required,
and only the work required,
to complete the project successfully”
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Work Breakdown Structure, WBS
1 Project
1.1 Motor
1.1.1
1.1.2
Akt. 7
1.2 Chassi
1.1.3
Akt. 1
Akt. 5
1.2.1
1.2.2
1.3 Body
1.2.3
Akt. 1
Akt. 2
1.3.1
1.3.2
Akt. 3
1.3.3
Akt. 6
Akt. 4
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Guidlines for the WBS
1. A work package should only exist ones
2. The woek in one work package is the sum of all the
packages on the level below
3. Each work package has only one responsible
4. The WBS structure should follow the actual work
progress
5. The project team should take part in formulating the
WBS
6. Document each work package
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Exersice
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PhD project (Scope)
– Courses
– 4 papers (journal papers)
– Cover
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Work package descriptions
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ID and name
Scope and requirements (what shall be done)
Who is responsible
Time
Cost
Dependences
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