STATE OF WISCONSIN
UNIVERSITY OF WISCONSIN SYSTEM
OFFICE OF PROCUREMENT
780 REGENT STREET
MADISON, WI 53708
ADDENDUM #1
REQUEST FOR BID NO. JS-10-2300
DUE DATE: June 8, 2010
PRESENT DATE: May 18, 2010
COMMODITY OR SERVICE: Cold Beverage and Snack Food Vending Services for the University of Wisconsin – Green Bay
REVISIONS:
1.
Page 12, Section 3.5
The following supersedes and replaces the following in Section 3.5.4 Selling Price and Minimum Portion Schedule:
3.5.4.1
Category
Item Description/Specifics
Selling Price
Soda/Soft Drinks & Water
20oz Soda (assorted)
Pepsi, Coke, 7up Products
12oz soda (assorted)
Pepsi, Coke, 7up Products
Water (assorted)
Gatorade/Propel/G2, etc. – 16.9oz-20oz
Energy Drinks – 20oz (i.e. Red Bull, Monster,
Rockstar)
Cold Coffee, Teas
100% Juice
$1.50
Less than 100% Juice
Vegetable Drinks (i.e. V8, Splash)
$1.50
$1.10-$1.50
3.5.4.2
Sport Drinks
3.5.4.3
Fruit Juice & Vegetable
Drinks
2.
$1.00
$1.25
$1.50
$2.75
$1.50
$1.50
Page 13, Section3.6
The following supersedes and replaces Section 3.6 in its’ entirety:
If a full line vendor is chosen, multiple manufacturers’ products shall be provided for sale as determined by the
University. The University shall require that the vendor be able to furnish a minimum of six (6) flavors including
Cola, Diet Cola, and other soft drinks not limited to, 7up, Dr. Pepper, Diet Dr. Pepper, Root Beer, Orange, Lemon
Lime, Diet Lemon Lime, Diet Caffeine-Free Cola, Sport Drinks, Teas and Cold Coffee drinks. Product mix and
sizes by machine and location shall be determined by mutual agreement of the University and contractor based upon
Schedule B. The vendor should supply a full list of product offerings with the bid. The University may require a
sample before using a particular product.
3.
Page 13, Section 3.7 Juice Selections
Delete the following sentence from this section: “At locations where a juice vendor is not provided, these products
may be vended from the variable priced beverage machine and commissions shall be paid on natural juices as quoted
per bid submittal.”
4.
Page 29, Section 9.0 Bid Submittal Form
Section 9.0 Bid Submittal Form has been revised and is included in this Addendum. This supersedes and
replaces the original form included in the bid document.
5.
Page 30, Schedule A
Schedule A has been revised and is included in this Addendum.
6.
Page 31, Schedule B
Schedule B has been revised and is included in this Addendum.
7.
Page 33, Schedule C
Schedule C has been revised and is included in this Addendum.
All other parts of this Request for Bid remain unchanged.
If you have submitted a bid and wish to amend it or change it, please mark the envelope clearly "Amendment to
RFB No. JS-10-2300". If you have submitted a bid and have no changes, we will retain it in the file and open it
on the due date.
For information concerning this addendum, contact: Jacqueline Sommers Smith
Telephone: 608-265-0557
Email: JSmith@uwsa.edu
9.0 BID SUBMITTAL FORM FOR VENDING COLD BEVERAGE AND SNACK FOOD SERVICES
Subject: Vending for the University of Wisconsin - Green Bay
We, the undersigned, in compliance with the Request for Bid Number JS-10-2300 for Vending Cold Beverage and Snack Food Services
dated May 11, 2010, hereby bid the following commissions and guarantees to the University of Wisconsin for vending machine net sales
(gross sales less state and local taxes) as follows. In making these bids acknowledge that we have read and understood this Request for
Bid and hereby submit our bid in accordance with the terms and conditions of the bid specifications and agree to fulfill our legal
obligations pursuant to the attached contractual provisions.
9.1 Itemized Commissions, Guarantee
9.1 Itemized Commissions, Guarantee
9.2
Type of Machine
Group Award
Split Group
Award
Split Group
Award
9.1.1 Soft Drinks/Water - Canned and Bottled
______________
____________
9.1.2 Beverages –Isotonics, Juice, Cold Coffee, Teas
______________
____________
9.1.3 Snacks
______________
___________
9.1.4 Cold Foods
______________
___________
9.1.5 Coffee
______________
___________
9.1.6 Ice Cream
______________
___________
Or we guarantee a MAXIMUM ANNUAL GUARANTEE, whichever is greater.
9.2.1 The contractor, at its option,
may elect to quote a lower
annual guarantee
Group Award
$ 45,000
Split Group
$ 65,000
Split Group
$ 25,000
$ __________
$ _________
$________
Note: Do not make an entry on this option unless a lower maximum annual guarantee is intended.
THE BELOW ADDENDA HAVE BEEN RECEIVED AND CONSIDERED IN PREPARATION OF THIS BID. PLEASE COMPLETE
THE ACKNOWLEDGMENT BY SIGNING AND INSERTING THE DATE OF THE ADDENDA.
WE ACKNOWLEDGE:
ADDENDUM #1
DATE
ADDENDUM #2
DATE
SIGNED ___________________________________________________
NAME ____________________________________________
TITLE _____________________________________
DATE___________________________________
FIRM ___________________________________________________
ADDRESS ________________________________________________
CITY
STATE_______ ZIP ______________
TELEPHONE
Email ________________________________
FEIN _________________________________
SCHEDULE A
Vending Equipment Distribution - University of Wisconsin - Green Bay
Machine
On Campus
Now
Required
Total NET Sales
2008 to 2009
YTD
July09-March10
Soft Drink/Water
Canned
Bottles
1
19
15
$ 4,423.05
$111,054.35
$ 3,448.25
$ 61,364.60
15
$ 80,495.13
$ 49,427.65
$ 6,806.55
Isotonics, Juice, Cold Coffee, Teas
Combo, Candy, Snacks, 15
Pastry, Desserts
Candy, Mints, Gum
6
Coffee/Chocolate
3
3
$ 10,535.58
General Merchandiser
(Sandwiches, Salads)
6
4
$ 10,410.45 (food) $ 8,075.45
$ 19,567.41 (beverage) $18,642.45
Ice Cream
1
1
$ 3,221.05
Micro Ovens
4
4
49
48
TOTAL
$ 1,744.45
SCHEDULE B
Location and Description of Required Vending Equipment
University of Wisconsin - Green Bay
Type of Machine
Location
Ice Cream
Isotonics,
Energy, Cold
Coffee, Juice,
etc.
Soft Drinks
& Waters
(12-20oz)
Coffee
Snack
General
Merch (Food,
Veg. Juice, &
Milk)
Microwave
TOTALS
Studio Arts
(SA)
1
1
1
1
1*
1
6
University
Union (UU)
1
1
1
1*
1 (addition)
5
Haevers Hall
(THH)
1
1*
2
Liebl Hall
(RLH)
1*
1*
2
Thompson
Hall (ETH)
1
1*
2
Pamperin
Hall(new) TPH)
1(addition)
1 (addition)
2 (additions)
Res Life
Community
Center (RL)
1
1
Wood Hall
(WH)
Cofrin
Library (CL)
1
1*
1*
1*
1*
1
1
1
1
1
1
4
4
1
1
7
Lab Sciences
(LS)
1*
1*
2
Environmenta
l Sciences
(IS-ES)
1
1
2
MAC Hall
1
1
1
3
Roy
Downham
Hall (RDH)
1
1
1
3
Robishaw
Hall (JRH)
1*
1*
2
Harden Hall
(DHH)
1*
1*
2
TOTALS
1
6
15
Note: * Update equipment 2004 model or newer – all other equipment new
3
15
4
4
48
SCHEDULE C
University of Wisconsin -Green Bay
Prepared by: Rick Warpinski
Date: May 12, 2010
In an effort to provide the potential bidders with pertinent facts about the University, the following information shall be accumulated and held.
At the time of the bidders survey the University, copies of this information shall be made available to each prospective bidder. Additional data
and information may be requested by the contractor at that time.
The statistical data provided in this Schedule does not constitute terms of the resulting contract. The data is included for informational purposes
only.
1. List of class times for the academic year and summer school.
2. Copy of the University calendar.
3. A campus map.
4. Schedule of days of required operation by location, including periods when vending Cold Beverage and Snack Food Services is not required
during the academic year and summer session. Schedule of locations requiring service on weekends and prior to the start of classes each day
during the academic year and summer school.
5. Summary spread of revenues by location and equipment category for fiscal 2008-2009 and fiscal year to date.
6. Estimated University population
a. Student Enrollment 2009-2010
First Semester
6,392
Second Semester 6,194
Summer Session
3,476
b. Faculty and Staff
Academic Year 819
Summer Session
7. Residence Halls Occupancy
a. Programmed Capacity
2087 (Fall 2010)
b. –2008-2009 Occupancy 1961
c. Est. –2010-2011 Occupancy 2087
8. What are the campus objectives for vending Cold Beverage and Snack Food Services? What future changes should take place in the areas of
vending Cold Beverage and Snack Food Services?
Provide snacks and beverages that are of high quality and interest to the campus community to meet their needs. Ensure that all transactions
process properly and handle any customer issues or complaints with integrity and the highest level of customer service. Vending should
remain responsive to current trends, make routine changes to product mix and look of each machine, and develop methods and systems by
which the vending business can grow while still meeting the needs of the university with fair pricing and convenient service locations.
9. The University is currently receiving the following commissions and guarantees.
Soft Drink
22 %
Candy, Nuts, Gum
Snacks, Pastries
26 %
Hot Beverages
Natural Juices
Soups, Stews
Salads, Desserts,
Sandwiches, milk
Ice Cream Machine
30%
22%
30%
22%
The minimum annual guarantee is $45,000
Other
$
10. For the purpose of bid evaluation, the University projects itemized net sales for 2010 – 2011 fiscal year and subsequent years of the
contract as follows:
Net Vending Sales
Item Category
Net Sales
1. Soft Drinks/Water
Can/bottle (includes GM beverages)
6.
$115,000
2. Isotonics, Juice, Cold Coffee, Tea
$ 20,000
3. Candy, Snacks, Pastry
$ 85,000
4. Coffee, Chocolate, Broth
$ 11,000
5. Salads, Desserts, Sandwiches
Soups, Stews, Milk (GM)
$ 11,000
Ice Cream
TOTAL SALES
$
3,000
$245,000