Dear Exchange/Study Abroad Students,
This is to inform you of the application procedures for EXTENSION for FALL 2015.
If you would like to extend your period of stay at AIU, please check the attached extension application procedure. Our website will be
revised soon as well.
Application Deadline: Wednesday, June 15 at 5:00 pm.
*You must be nominated from your home university.
*Late Application is NOT accepted.
*Please understand that due to exchange balance and capacity limitation, we may not be able to accept all applications.
*Please note that students who are already scheduled to remain through the fall and winter do not need to apply for an extension at
this time. Shortly after this message, we will contact all students individually to inform you of your currently scheduled enrollment
period, so please double-check the enrollment period in that email before beginning your application.
For your study planning, please refer to the class schedules at the following links.
The Finalized Class Schedule and Syllabus for Fall 2015 will be announced Mid June, however, you can check the current information
for your reference.
*Class Schedule for Fall 2015 (Subject to change)
http://web.aiu.ac.jp/student/en/class_schedule_undergrad
*Course Offerings for AY2015
http://web.aiu.ac.jp/student/en/courseofferings_undergrad
If you have any questions about the extension application, please feel free to contact us.
Sincerely,
Center for International Affairs
Please carefully review the following Detailed Procedure
Extension of Stay:
If a student would like to extend the period of stay at AIU longer than his/her original plan, he/she needs to submit an
extension application.
Before You Begin: Contact Your Home University for Permission
Students will need to obtain a nomination from their home universities as part of the application process to extend their stay at
AIU. Please do not wait for the AIU application period to begin, but contact your home university study abroad office as
well as your academic adviser, to obtain permission and learn their procedures required for extending your stay.
**Please note that due to the exchange imbalance between AIU and partner schools and capacity limitations we may not be
ablt to accept all applicants for extension.
Application Timeline:
If you are currently enrolled in Spring semester, you
can extend for the following period(s).
Extension for Fall Semester and Winter Program
Information Announced by email
June 1
Application Period for Study at AIU
June 1 – Mid June
Notification of acceptance
June 25
Application Period for Extension for Period
July 15
of Stay in Japan (to be submitted to the
immigration office)
Submission of Required Documents for AIU Admission:
The application process consists of three steps:
1) Application for Extension of Your Study at AIU
2) Application for Extension of Period of Stay in Japan
** Extending your enrollment period at AIU may require you to extend your residence card at the immigration office
before your residence period expires.
3) Submission of Application to the Immigration Office
**Once your application for Extension for Period of Stay in Japan is approved by AIU, you are required to take it to
the immigration office.
**Once your card is renewed, you will be informed by the immigration office via postcard. Please return to the office
for pick-up with the notice.
Please submit the following necessary documents on time.
Late applications will NOT be accepted.
Please submit the following necessary documents on time. Late applications will NOT be accepted.
Step 1) Application for Extension for Your Study at AIU
Deadline
June 15
Document
1. Nomination Form from Home
University
Notes
-Ask your home university to fill out the form and send it to
AIU via e-mail or FAX.
** Form Attached
- Complete the online application form (https://abroad.aiu.ac.jp) with
June 15
2. Completed, signed Application the log-in information given at the time of AIU admission. This
information will be sent to you via e-mail.
Form
- Print online application and make sure you sign on the page
June 15
June 15
June 15
3. Personal statement of purpose
-Up to 500 words
** Form is not specified.
4. Academic Transcript at AIU
- Students who have completed at least one semester at AIU
only
- Obtain this certificate from the machine in Building A
5. Two Reference Forms
-One each from your advisor and a course instructor.
**If you are taking courses other than Japanese language,
please request a Reference Form from one of your subject
course instructors.
** Form Attached
Step 2) Application for Extension for Period of Stay in Japan Once Accepted
Deadline
Document
Notes
July 15
- Download the Form (excel or pdf format) and Sample below
6. Application for “Extension for
- Be sure to fill out the form based on the instructions on
Period of Study”
the Sample.
July 15
7. Certificate of Enrollment
(In Japanese, On blue paper)
July 15
8. Official Academic Transcript
(In Japanese, On blue paper)
Or Registered Course List**
- Obtain this document from the machine in Building A.
**Please ask the Student Affairs staff for the official, blue
paper.
- Transcript is only for Students who have completed at least
one semester at AIU only. Obtain this document from the
machine in Building A.
(Please ask the Student Affairs staff for the official, blue
paper)
**If you are newly enrolled students, please print out
“Registered Course Screen” from ATOMS.
Acceptable forms of proof for visa processing: (Submit 1
and/or 2)
9. Proof of Financial Resources
July 15
(Be sure to read instructions
below)
1. Bank Account Balance Statement
Required if you will be supported in whole or part by
“personal savings” or a “financial supporter”
- Must be dated no more than 1 month prior to submission
- Must show account holder’s name and balance on the same
page
- Account must belong to you or your financial sponsor
- Documents such as stock certificates, which may lose value,
or property that cannot be converted into cash will not be
accepted.
2. Proof of Scholarship/ Financial Aid/ Student Loan/ etc.
Required of you will be supported in whole or part by
“scholarship/ financial aid”
- Must show the amount and period of award
- Must show that you are the recipient and that the award is
final
Step 3-1) Submission of Application to the Immigration Office
Deadline
Document
Notes
10. Application Documents above
Submission of 6.7.8.9
by July 31 11. Valid Passport and Resident
-Approved Application documents with AIU official stamp
Card
Step 3-2) Pick Up New Card
**Once your new card is renewed, the notice will be sent to you.
Please return to the office for pick-up with the notice, and then visit our International Affairs Office!
12. Post card sent from the
immigration office
Pick up by
the date
indicated on
the notice
13. 4,000 Yen for Issuing fee
-Your new resident card will be issued with the issuing
processing fee of 4000 yen.
For further information:
Application Information from the Immigration Office
(http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/03.
html)
Please read “Notes for 9. Proof of Financial Resources”
Notes for 9. Proof of Financial Resources:
Language: All documents must be written in English or accompanied by an English translation.
Proof of Financial Resources
To meet Immigration Bureau standards for student visa processing, your Proof of Financial Resources must show at
least the minimum amount listed in the chart below. Please be sure to convert your local currency into Japanese Yen
(JPY).
Partner University
All Other Students
Exchange Students
One semester
300,000 JPY
500,000 JPY
One semester + Winter Program
500,000 JPY
700,000 JPY
For expenses, please check carefully the following page: “Cost of Living”
http://www.aiu.ac.jp/international/in/pre-departure-information/cost-of-living/