Master Plan for
Facilities and Infrastructure
Whittier | Lenexa | Country Club Hills | Birmingham
February 15, 2008
Master Plan for Facilities & Infrastructure
1
Overview
•
•
•
•
•
•
•
Deferred $2.3 million dollars in critical capital
improvements
History of organizational & facilities study
Distributed office model
Long term facility master plan
Assessment of Whittier, Birmingham, Country Club
Hills & Lenexa
Multi disciplinary consulting team
Recommended solutions – Acquire new office space
in Whittier & Birmingham, make improvements in
Country Club Hills
February 15, 2008
Master Plan for Facilities & Infrastructure
2
Relative Capital Cost by Location
Phase I – 2008 to 2010
Financing
Capital cost
Sales proceeds
Whittier,
CA
February 15, 2008
Total
$24,292
$15,238
$1,673
$41,203
(5,644)
(2,791)
,
(8,435)
(5,490)
(1,673)
(7,163)
$6,957
$
$25,605
Cash reserves/1.
Debt Financing
Birmingham,
AL
Country
Club
Hills, IL
$18,648
Master Plan for Facilities & Infrastructure
3
Background
Organizational
Study
 Decentralized model chosen
Master
Plan
 Road map for addressing ICC’s long
term facility needs
 Assessment, options, cost, scheduling &
funding
Capital
Budget
 Multi year expense plan
 Funding for the plan is reviewed
annually
 Cost are “elastic” to a point
February 15, 2008
Master Plan for Facilities & Infrastructure
4
Ten Year Master Plan
Chicago
Whittier
Birmingham
Lenexa
February 15, 2008
Master Plan for Facilities & Infrastructure
5
Roles & Responsibilities
• Strategic policy decisions & capitol budget approval Board of directors
• Approval of purchase or sale of real estate & debt
instruments - Board of directors
• Screen General Contractor - Building Committee
• Program delivery - CEO
• Program execution - CEO/Program Manager
• Project delivery - Program Manager/Project Team
February 15, 2008
Master Plan for Facilities & Infrastructure
6
Introduction
Program Development Team
Program Management – Rives Construction Company, Inc.
 Vaughn Rives – President
 Hasting Sykes – Project Administrator
Architectural Programming – Flad Architects
 Rob Osgood – Flad & Associates
 Chris Krosner – Flad & Associates
Financial Analysis – Tate & Tryon
 Charley Tate – Tate & Tryon
Engineering Review – Xnth Review of Whittier MPE Systems
Local Construction Market Pricing – AGC / Rives Construction
Construction Industry Trends – AGC
Real Estate Information – Cushman Wakefield, CBRE, Graham & Co.
February 15, 2008
Master Plan for Facilities & Infrastructure
7
Long Term Facilities Master Plan
Capital Budget
Whittier | Lenexa | Country Club Hills | Birmingham
February 15, 2008
Master Plan for Facilities & Infrastructure
8
Capital Budget Facilities Master Plan
2008 - 2018
In July 2007 based on the recommendation of the CEO, the
ICC Board adopted a strategic policy to maintain a
decentralized office model for the association. This model
takes advantage of the core strengths the Code Council has
at each of its four primary locations. This decision set in
motion the development of a Master Facility Plan to update
and modernize ICC facilities. The Master Plan will identify
funding needs for the Capital Budget which are reflected in
this budget.
In December the Board decided to separate the Capital
Budget into two parts to permit our current operations to
move forward while the Master Facilities Plan and Facilities
Capital Budget were being developed.
February 15, 2008
Master Plan for Facilities & Infrastructure
9
Capital Budget Facilities Master Plan
2008 - 2018
General Capital Budget contained funding for four core
categories of capital investment:
•
•
•
•
Equipment
IT infrastructure
General Facility
Furniture and Fixtures
The Board approved total funding of $2.2 million dollars for the
General Capital Budget at the December meeting.
February 15, 2008
Master Plan for Facilities & Infrastructure
10
Capital Budget Facilities Master Plan
2008 - 2018
Facilities Capital Budget
The total outlay for the Facilities Capital Budget is substantial
and represents a strategic investment for the ICC Group. While
there is always a degree of risk associated with this level of
investment, it will be our collective responsibility to actively
manage the “elastic” nature of the Capital Facilities Program.
Proactively management will include a careful review and
assessment of our financial position at key decision points in
the implementation of the Master Plan.
Those key decision points include:
• The sale or purchase of real estate
• Long term lease agreements
• Execution of general contracts
February 15, 2008
Master Plan for Facilities & Infrastructure
11
Capital Budget Facilities Master Plan
2008 - 2018
The Master Plan and Facilities Capital Budget have been
structured to allow us to evaluate our financial and economic
position at these key decision points, thereby giving us the
flexibility to postpone projects when conditions are weak and
accelerate them when conditions are strong.
February 15, 2008
Master Plan for Facilities & Infrastructure
12
Capital Budget Facilities Master Plan
2008 - 2018
2008
Q1
Q2
Q3
2008
Total
Q4
Program
Whittier
Birmingham
Country Club Hills
Lenexa
Total
7,292,626
978,423
557,581
2009
Q1
528,175
430,545
557,583
8,348,976
1,839,512
1,672,745
8,828,630 1,516,300 1,516,303
11,861,233
Q2
528,175
430,544
557,581
Q3
2009
Total
Q4
Program
Whittier
1,532,588 3,013,239 3,013,239 3,844,770
Birmingham
1,295,703 2,595,478 2,595,478 3,093,330
Country Club Hills
Lenexa
Total
2,828,291 5,608,717 5,608,717 6,938,100
2010
Q1
Q2
Q3
11,403,836
9,579,989
20,983,825
2010
Total
Q4
Project
Cost
Program
Whittier
2,840,358 1,698,750
Birmingham
2,228,170 1,590,000
Country Club Hills
Lenexa
Total
5,068,528 3,288,750
March 16, 2016
4,539,108
3,818,170
8,357,278
13
24,291,920
15,237,671
1,672,745
41,202,336
Capital Budget Facilities Master Plan
2008 - 2018
2011
Q1
Q3
Q4
2011
Total
2015
Q1
Program
Program
Whittier
Birmingham
Country Club Hills
Lenexa
Total
Whittier
Birmingham
Country Club Hills
Lenexa
Total
0
2012
Q1
Q2
Q3
Q4
2012
Total
Program
Program
Whittier
Birmingham
Country Club Hills
Lenexa
Total
0
Q2
Q3
Q4
2013
Total
Program
Program
Whittier
Birmingham
Country Club Hills
Lenexa
Total
0
2014
Q1
Q2
Q3
Q4
2014
Total
Program
Program
Whittier
Birmingham
Country Club Hills
Lenexa
Total
0
14
Q4
2015
Total
Q2
Q3
Q4
2016
Total
Q2
Q3
Q4
2017
Total
0
2018
Q1
Whittier
Birmingham
Country Club Hills
Lenexa
Total
Q3
0
2017
Q1
Whittier
Birmingham
Country Club Hills
Lenexa
Total
Q2
0
2016
Q1
Whittier
Birmingham
Country Club Hills
Lenexa
Total
2013
Q1
March 16, 2016
Q2
Q2
Q3
Q4
2018
Total
0
February 2008
Questions?
February 15, 2008
Master Plan for Facilities & Infrastructure
15
February 2008