The difference between Fine Line Codes and
Departments
FLC are assigned to G/L numbers, Dept aren’t
Fine Line Code Setup
• A FLC for every
sales G/L number
• Set up saves time
and accuracy
adding items
• All Inv and Sales
report selections
allow for FLC
selection
• FLC more detailed
than department
• Group FLC with
same G/L# groups
together
• If not using FLC
now is the time
Department Setup
• Departments are
NOT Locations
• Departments allow
you to quickly and
easily select items
your want on a
report.
• A price listing will
skip to a new page
for each
department.
• Sample agronomy
department list
– Bulk fert
– Liquid fert
– Herbicides
– Insecticides
– Corn Seed
General Ledger
Misc Hardware
General Ledger
Steel Yard
General Ledger
Feed
General Ledger
Animal Health
FLC
Hand Tools
Buckets
Chicken Waterers
Chicken Feeders
Pet Bowls
Pet Toys
Collars
FLC
Field Fence
T-Posts
Livestock Panels
Chicken Wire
Gates
Water Tanks
FLC
Dog Feed
Cat Feed
Cattle Feed
Sheep & Goat Feed
Chicken Feed
Pig Feed
Rabbit Feed
FLC
Cattle Med
Cattle Wormers
Pig Med
Pig Wormers
Chicken Med
Pet Med
Pet Wormers
DEPT
Misc Hardware
DEPT
Steel Yard
DEPT
Feed
DEPT
Animal Health
General Ledger
Misc Hardware
General Ledger
Steel Yard
General Ledger
Feed
General Ledger
Animal Health
FLC
Hand Tools
Buckets
Chicken Waterers
Chicken Feeders
Pet Bowls
Pet Toys
Collars
FLC
Field Fence
T-Posts
Livestock Panels
Chicken Wire
Gates
Water Tanks
FLC
Dog Feed
Cat Feed
Cattle Feed
Sheep & Goat Feed
Chicken Feed
Pig Feed
Rabbit Feed
FLC
Cattle Med
Cattle Wormers
Pig Med
Pig Wormers
Chicken Med
Pet Med
Pet Wormers
DEPT
Cattle
DEPT
Chicken
DEPT
Pet
DEPT
Hog
Item Master File
• Transfer # and Qty
per Unit
• Item Code
Item Transfer and Qty per Unit
• Allows you to create different prices and sell the item by different unit
of measure.
Inventory
Transfer
Qty per
Item
Item
Unit
1 LBS
1
50# Bag
50
50.0000
1 LBS
1
Ton
2000 2000.0000
50# Bag
50
1 LBS
1
0.0200
50# Bag
50
TON
2000
40.0000
TON
2000
1 LBS
1
0.0005
CASE of 12 12
Qrt
1
0.0833
Qrt
1
CASE of 12 12
12.0000
Transfer Qty / Inventory Qty = Qty per Unit
Item Master File
• Transfer # and Qty
per Unit
• Item Code
• Minimum Amt
($15.00 delivery)
• Manufacturer
(chemical rebate)
• Inactive Code (all
locations)
• Selling Item#
• Lot Tracking
• EPA#
F6 Mult UPC / Item UPC Number File Maintenance
• Allows as many
UPC codes as
needed
Boots
Jeans
Pet collars
• Checks for
duplicate UPC
codes
• UPC can be used
in inventory
receivers,
transfers, and
purchase orders
F8 Vendor Items / Item Reorder Number File Maintenance
• Reorder number is
the Vendor’s Item
number
• The reorder
number is usually
on the packing list
and invoice
• Purchase Factor in
the Item Reorder
screen only effects
quantity and cost
when the reorder
number and
vendor number is
used in the
Purchase Order
and Inventory
Receiving screens.
F8 Vendor Items / Item Reorder Number File Maintenance
• Reorder numbers
can be keyed in as
item numbers in
Purchase Orders
and Inventory
Receivers
• Reorder number
will print on the
Purchase Order
and on the
Receiver batch edit
Item Balance File
• Purchase Factor in
the Item Reorder
screen only effects
quantity and cost
when the reorder
number and
vendor number is
used in the
Purchase Order
and Inventory
Receiving screens.
Item Balance File
• Low price / High
price
• Beginning Balance
• Selling Factor
• Inactive Code (per
location)
• Promo pricing
allows sales for a
date range for all
locations
Item Balance File
• Valid margins
enforced in counter
invoicing
• Default Margin
allocates a cost of
sales
• Fuel Type used in
contracting in AR
Changing Item Numbers
• Allows a way to
remove multiple
items numbers for
the same product.
• Some keep the
vendors item as
their item.
• Changes all
purchase and sale
history to the new
item.
Creating Items in a new Location
• Quickly create
items into a new
added branch
location from an
existing locations
file.
Inventory Constants File
• Where merged
inventory
receivers post in
the general ledger
• How merged
inventory
receivers effect
cost
• How merged
inventory
receivers effect
retail
• Need to setup for
each location in
the company
Inventory Constants File
• Accounting
Method
Average
FIFO
Standard
Last
• LIFO at EOY
• Do you want to
back order?
• G/L number for
AP
Inventory Constants File
• The general
ledger account for
the accounts
payable ledger
account credited
when you receive
inventory that is
not invoiced
• Should not be the
same account
number as the
one you use for
regular accounts
payable
Inventory Constants File
• Answer Y allows
the Retail in the
Item Balance file
to be updated
when the IR batch
is merged
Inventory Constants File
• Enter ‘Y’ to set the
retail that was
changed in the
receiver for the
receiving location
for all locations.
• Enter ‘N’ if you
want the retail to
vary from location
to location.
Inventory Constants File
• Enter ‘Y’ if you
want the received
cost a one
location to update
all other location’s
replacement cost
in the Item
Balance file when
the IR batch is
merged.
Inventory Constants File
• N=Do not update
the Inventory Cost
file (U8ICOST)
when Inventory
Receivers are
entered. The cost
will be updated
instead when the
invoice is entered
via AP.
• Y=Update the
Inventory Cost file
(U8ICOST) when
Inventory Receivers
are entered. The
cost will also be
adjusted when the
invoice is entered in
AP.
Inventory Constants File
• Use UPC at
Receiving allows
you to enter the
UPC# in the
Inventory
Receiving screen
and in Purchase
Orders
Inventory Constants File
• Use UPC at
Transfer Time
allows you to
enter the UPC# in
the Inventory
Transfer screen
• This allows entry
of transfers from
counter invoicing
easier