ACE Webinar
ACE Cargo Release &
Future ACE Development
September 30, 2014
Welcome and Introductions
Mark Hirzel
LACBFFA President
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Vincent Iacopella
Chief Operating Officer
The Janel Group/Janel World Trade Ltd.
(LACBFFA Chair and Legislative Chair)
Crystal Adair
Vice President, Customs Services
DB Schenker
(LACBFFA Board Member and Membership Chair)
Sandra Langford-Coty
Vice President, Customs Brokerage
OHL International
(LACBFFA Board Member and Marketing and
Communications Chair)
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Submit questions during the
webinar to: la.cbffa@verizon.net
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Enhances cargo security
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Streamlines the release of cargo
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Reduces transaction costs
◦ Allows CBP and the trade to identify and address potential
risks earlier in the process
◦ Does not provide results until “Wheels-Up” (Bill match)
◦ Earlier risk assessment decisions
◦ Earlier and more detailed messaging
◦ Greater predictability; allows importers to make logistical
arrangements in advance of arrival
◦ Reduces “exceptions” needing special processing after
arrival
◦ Opportunity to streamline broker operations processes due
to streamlined messaging and data submission
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Simplified entry streamlines the data elements on CBP’s 3461 entry form
This promotes the concept of “the owner of the data knows the data
best,” resulting in more accurate information
After the streamlining, the following simplified entry data set replaces
the CBP 3461:
Only Air, Ocean, Rail and Truck modes of transportation
Only Type 01 and 11 consumption entries
Only a continuous bond and an electronically-filed single transaction
bond may be used to support the entry filing at this time;
If the port of entry is different from the port of unlading, no release will
be issued unless an In-Bond is found to be associated with the bill of
lading in the CBP system.
If an In-Bond number is provided in the entry submission, the Planned
Port of Entry must also be provided
No other government agency requirements
Use of CBP-created Encrypted Number [Format: -CCCCCCCCCCC] for
Consignee is not accommodated for the SE transaction at this time
Simplified entry and summary transactions must be filed in ACE
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Filer must be accepted into the Cargo Release Pilot
Fewer data elements – 27 down to 12 (for now)
Two-step process, or can certify for release via summary
Commercial entity reporting
◦ Buyer
◦ Seller
◦ Manufacturer – not MID, transmit name and address
Time frame – transmission prior to departure is the goal
Updates permitted – may file “replace” data until the conveyance has
been arrived and released
EDI Deletion/Cancellation Requests
Paperless environment – no 3461-dealing with non automated
partners
Document Imaging System – used to support the paperless
environment
◦ Currently supported through an email transmission of requested documents
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Initial response – edit validation – transmission accepted
or rejected
If SE makes match to ACAS, can provide preliminary
status m(air environment)
If no ACAS, linked to AAMS ( M1 in Ocean)
If neither on file – receive status as no match, and will
be suspended until ACAS or AAMS sent ( Ocean M1)
Types of ACE Cargo Release Messages
1. ACE Cargo Release Add Status Message
2. Conditional Cargo Release Processing Status Messages
3. Bill Match Dispositions Status Messages
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Prior to arrival, you may update the data,
If the SE transmitted a bad MAWB/HAWB causing no
bill match:
◦ If freight has not departed, may delete entry and re-file
◦ If freight has departed, do B/L update
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If everything has been transmitted in advance, and
in good order, once the carrier transmits the flight
departure message (FDM) in AAMS, you will receive
a release status message.
Release date update message would be sent upon
conveyance arrival:
◦ 10-day clock starts with conveyance arrival if released upon
arrival
◦ 10-day clock starts with release date if release issued after
conveyance arrival
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01
02
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11
13
Message Rejected
Message Accepted
Message Accepted with Warning(s)
Message Referred to Human Review
Record Rejected
Record Accepted with a Warning
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PENDING INTENSIVE EXAM
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RELEASE DATE UPDATE
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ENTRY CANCELLED
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UNDER CBP REVIEW
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DOCUMENT REQUIRED (DIS)
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ADMISSIBLE
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RELEASED (no Paperless vs. Release)
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RELEASE SUSPENDED (Carrier updates to split)
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NO BILL MATCH
ACAS BILL ON FILE
BILL ON FILE
BILL DEPARTED
BILL ARRIVED
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MANIFEST HOLD CBP
MANIFEST HOLD AGRICULTURE
CBP HOLD
CBP MANIFEST HOLD REMOVED
AGRICULTURE MANIFEST HOLD REMOVED
CBP HOLD REMOVED
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SPLIT BILL DOES NOT QUALIFY FOR RELEASE
QTY IS MORE THAN MANIFESTED BILL QTY
Refer to: CATAIR Chapter – ACE Cargo Release / SE
ACE Cargo Release / SE Status Notification
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ACE Cargo Release Transmission
◦ No need for Quantity, Firms Code, Planed Port of Entry (unless PGA/Or you
transmit IT#), Flight / Date etc.
◦ In the case of where the entered quantity will be less than the full manifest
quantity, the bill of lading Quantity is a required data element (i.e. 100
PKGS: 60 PKGS Entry / 40 PKGS Inbond)
ACE Cargo Release Notification, upon bill match, will return:
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Bill Status Details (Departed/Arrived)
Flight Details
Date Details
Manifest Quantity Details
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Port Details
IT Detail (IT#, Ports, Dates)
Split Indicator
Split Details
ACE Entry Summary transmission
◦ ACE Cargo Release notification will provide much of the needed
transportation details to file the Summary and prepare Delivery Order
◦ ACE Entry Summary must include all required data transmitted today
◦ Manage Entry Summary Transmission if filing two step process
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Split Shipment
◦ Cargo tendered to the carrier as a single shipment, under a single bill of lading for
carriage on a single conveyance, and subsequently split by the carrier for transport on
multiple conveyances
No need to FAX/email CBP to post each part of the split. The current manual process is
very labor intensive for Trade and CBP. Significant change and improvement to the
process
Split Indicator decision time:
1.
Hold All - Release Entry when all cargo qualifies for release (all parts arrive)
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2.
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On initial transmission, do not send Split indicator (CBP assumes Hold All)
No need to send an “Update” once you are notified of split if you wish to Hold All
Filer will not see a release until all parts have arrived. Release for each part will post
automatically
Cargo Release Notification will show SPIT SHIPMENT RELEASE PENDING until all parts arrive
Immediate Delivery Procedures - Request Special Permit to release cargo
incrementally
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Send SE “Update” to change Split Indicator to “2”
If Split indicator “2’ is transmitted prior to arrival, entry date will be set to when the first
portion of the split shipment has arrived, if Updated after a portion of the splits have arrived,
release date will be the entry date.
Release for each part that has arrived will post automatically
10 days for all parts to arrive. More than 10 days from release date or arrival (whatever is
latest), must do a new entry for the balance. (“Split Bill not Eligible for Release” message will
be received)
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ACE Cargo Release (SE) Updates are sent as a “U” Update action code
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The Update code is used to correct or update:
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Bill of Lading information
Report specific transportation information
Change the “Split” indicator
(Similar to the Bill of Lading update in ACS)
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Update to the bill information is allowed up to 15 days after the cargo has arrived
When filer only needs to update the bill of lading and specific transportation
information, use the Update submission rather than the Replace submission as
there is an important distinction between and Update and a Replace
◦ “U” Update does not need to be reviewed by CBP
◦ “R” Replace has to be reviewed by CBP
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ACE Cargo Release (SE) Correction requests are sent as a “R” Replace
action code
◦ Corrections are transmitted to CBP electronically for data elements
other than bill of lading information
◦ Eliminates Pen & Ink/Old & New manual correction by CBP
◦ Correction request must include filer contact name and phone number
that can discuss the correction
◦ NO correction after both arrival and release
◦ Filer will receive “Replace Request Pending” status
◦ Correction must be actioned by CBP before filer can submit a subsequent
correction
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Corrections will run through selectivity targeting
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CBP system will provide visibility to CBP Officer of each data element that has
been replaced compared to the original data transmitted
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Correction accepted by CBP:
◦ Filer will receive a new disposition message (SO)
◦ Cargo Release will have a new “version”
◦ Correction is now the “active” entry record
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Correction Rejected:
◦ CBP will send a Reject Reason Code
◦ Look for Comments
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Make Sure Entry Summary is updated as necessary
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ACE Cargo Release SE Deletion/Cancellation requests are sent as a “D” (Delete/Cancel) action
code
◦ Send contact name and number of person who can discuss the cancellation
◦ If the Delete/Cancel action is submitted prior to bill match, ACE Cargo Release will be
Deleted and entry number can be reused for another entry submission
◦ If “D” action is submitted after bill match, this becomes a Cancellation, and request will be
reviewed by CBP prior to accepting or rejecting the cancellation request
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CBP will process Cancellation or Reject Request
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Cancellation Requests Rejections:
◦ CBP will be able to return standard messages as well as customized comments.
◦ If Request is rejected, a new Request must be submitted to pursue a cancellation. Each
Request submission stands on its own
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If an ACE Entry Summary has been transmitted:
◦ ACE Entry Summary is in Trade Control
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Send SE Deletion/Cancellation “D” action
Delete Entry Summary Transmission
◦ ACE Entry Summary is in CBP Control
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Send cancellation request to CBP per the ACE Entry Summary Business Rules.
When that Entry Summary is cancelled, the ACE Cargo Release transaction will
automatically be cancelled
DIS submission related to the correction / cancellation request:
◦ Send Documents in advance of the submission of the correction / cancellation
request. DIS should include the Filer-assigned [DIS] Reference number which
links it to the specific correction / cancellation request
◦ This reference number should be unique for the associated entry number and
should not be repeated for other DIS submissions for the same entry number,
including the entry summary and other post summary submissions
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Send an email to SimplifiedEntryDocs@cbp.dhs.gov with the below details.
◦ Subject Line should have: ENTRY_NUMBER=12345678;
FILER_CODE=ABC;ACTION=ADD
 Note that 12345678 and ABC are only examples.
 Do not put ‘-‘ (dashes) in the entry number
 Do not affix the Filer code to the Entry. They should be separate as shown above.
 ACTION=DELETE may be used to indicate to CBP that the attached document was
sent in Error
◦ There should one or more attachments (preferably pdfs) on the emails you submit.
 The file names of the attachments should have the document-type as a prefix with
a ‘dash’. For ex. (02-WhateverYouLike.pdf). You can use any filename after the 02as per your company’s naming preference.
 The document-type prefix must be between 01 and 10 (i.e. the same types in the
SE spec, that you would have received on the CBP DocRequest in the SO message)
◦ In the email body use the below section to indicate any POC_INFO and a COMMENT
(Both items are optional). Plus, you can have any text before and after the section
below in your email if you like.
START_DATA
POC_INFO=Stephanie Holloway 973-514-5535
COMMENT=Any comment you might want CBP to see.
END_DATA
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File Size Limitations
◦ The total email size including all attachments may not exceed 10MB
◦ For larger documents please breakup into multiple documents and submit
multiple emails for the same Entry (i.e. same email subject line)
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Submission Status Email : Upon submission you will receive an
automated email from the CBPDocsRequired mailbox indicating
SUCCESS or FAILURE
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Do not submit emails to the CBPDocsRequired mailbox
Sample response:
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Entries that require a single transaction bond must
email a scanned copy of the STB to the revenue division,
office of administration mailbox at the following email
address:
ACE_STB@cbp.dhs.gov
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CBP will return inadequate STBs to the filer via email for
corrective action
Some software vendors may have built an automated
function to email this if you have an automated SEB
program
Some sureties have this function in their on line web
based bond customer interface-check with your surety
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CBP is prioritizing onboarding of those PGAs with release decision
authority to ensure they are integrated with Cargo Release by the time
it becomes mandatory
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PGAs who do not play a role in determining cargo admissibility, but will
be receiving data, will be onboarded by the end of 2016
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Additional HTS Flags added in the ABI Tariff Updates
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PGA with release authority:
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Food and Drug Administration (BTA)
Environmental Protection Agency(TSCA) (Insecticide, Fungicide)
Fish and Wildlife Service
Food Safety Inspection Service (Meat & Poultry) ** (Pilot)
FMCSA (EPA Vehicles and Engines) (Ozone Depleting Substances) ** (Pilot)
Plant Protection Quarantine
Must Apply To Participate in the PGA Pilots
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Ensure your ABI vendor is working with your surety
to establish data connection
The trade is looking for sureties to standardize the
data elements based on the list below
Shipment Level
Action Code (Add, Replace,
Delete)
Entry Filer/Number and Type
Importer of Record Number
Bond Amount
Bond Principal Country
Estimated Value
Bond Producer Account
Number
Total Duty, Fees, AD/CVD and
IR Tax
AD/CVD Only Indicator
Broker Reference
Anticipated Port Code
Contact method for Exceptions
Line level
Tariff Numbers
PGA Agency Codes
AD/CVD Case Numbers
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CBP
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Assurance surety is accepting liability
Validation of bond prior to release
No paper
http://www.cbp.gov/doc
Uniformity
ument/guidance/custom
Brokers
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s-ebond-createupdatecatair-chapter
Bond filing will be 24/7
No documents required
RLF entries will be accepted on STBs
Better reporting from surety
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http://www.cbp.gov/document/guidan
ce/ace-development-anddeployment-schedule
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http://nemo.cbp.g
ov/ace_online/
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Web-based
training courses
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User friendly
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Detailed content
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http://www.lacbffa.org/resources_ace
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LACBFFA page
has links to
CBP page
ACE webinar
presentations
are posted here
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To register visit: http://www.lacbffa.org
October 1, 2014
October 2, 2014
October 8, 2014
October 17-20, 2014
October 23, 2014
November 5, 2014
December 18, 2014
Meet & Greet - Chief Executives of the LA & LB Ports
Classification Workshop
FDA Product Code Workshop (to be confirmed)
WESCCON
Maquiladoras Webinar
ADD/CVD Workshop (to be confirmed)
Holiday Casino Gala Dinner
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Presentation will be posted to: http://www.lacbffa.org/resources_ace
Submit questions to: la.cbffa@verizon.net