Campus Security Authorities
CSA Training
Washtenaw Community College
(Revised Mar 2015)
A few of the Goals of this
Presentation are:





To answer your questions on:
Why your name was included on this list.
Your responsibilities as a Campus Security
Authority (CSA).
Basic information on the Clery Act.
Resources and procedures you may need.
Reference Materials

You can reference all the resources
listed in this presentation by going to
the WCC Clery website:
http://www.wccnet.edu/services/security/clery/
You were notified because…

The Clery Act defines –
 That certain individuals on campus...
 with certain titles or functions as part of
their duties...
 regardless of full or part time status...
 regardless of paid or volunteer status...
 Are considered to be a Campus Security
Authority (or CSA).
Campus Security Authority
Definitions & Defined Job Titles/Duties that make you a CSA



Definitions that determine who is a CSA

“An official who has significant responsibility for student and campus
activities.”

A “University Official.”

“Officials with significant relationships with students.”
Defined Job Titles that define who is a CSA

Coaches.

Athletic Directors.

Faculty Advisors to a student group.

Campus Safety/Police Staff.

Staff involved with discipline.

Evening Administrator(s).
College Procedures

You may also be named a CSA because of your part in certain College
procedures.
Who isn’t a CSA

By definition of the Clery Act, the following
groups are not CSAs.




Maintenance/custodial staff.
Food service staff.
Clerical staff.
Faculty whose only role is in the classroom.
Is the Clery Act new?



No, the Clery Act is not new although there have
been ongoing adjustments to the language over
the last few years.
Clery Act is a federal law named after Jeanne
Clery, a student that was raped and murdered in
1986.
The Clery Act is enforced by the US Department
of Education.
Clery Act Overview



The Clery Act is intended to ensure that
institutions report certain information for
safety and consumer disclosure.
CSAs are a critical part of the Clery Act and
reporting.
Failure for a CSA to properly report can result
in institutional and individual ramifications.
Clery Act Overview
Requirements
Every institution must:
 Collect, classify and count crime reports and report
crime statistics.
 Issue campus alerts.
 Issue timely warnings.
 Issue emergency notifications.
 Publish an Annual Security Report (ASR).
 Submit crime statistics to the U.S. Department
of Education (ED).
WCC maintains a campus safety office, therefore we must
also keep a daily crime log that is available to the public.
Non-Compliance
Consequences
Failing to comply with the Clery Act can result in…
-
-
-
-
Monetary consequences for the institution -- including up to a $35,000
fine per violation.
The loss of student financial aid -- although this has yet to be
imposed, it’s one of the possible consequences outlined in the
Clery legislation.
Institutional reputation -- this can be seriously harmed by negative
publicity, portrayal in the media, a public failure to meet
obligations and the perception that we’re not a safe institution.
Admissions -- negative publicity often equals fewer applicants.
Termination of employment -- staff may lose their jobs when
reporting requirements have not been met.
WCC CSA
Training Goals

The goals of the training are to:
 Ensure our best efforts to comply with the Act.


Promote a safe campus atmosphere and
provide accurate information about our
campus.
Minimize the potential of College and Personal
liability by having knowledgeable CSAs.
What does a CSA do?

The function of a CSA is to report
allegations of Clery Act crimes.
Sounds Simple



If you put it in one sentence –
You have been defined or designated as a
Campus Security Authority. This means that
if you learn of, or hear about a Clery Act
crime, you must, as soon as possible, contact
WCC Campus Safety and tell them what
happened, when it happened, and where it
happened.
Now the details -
CSA Reporting
The Details





CSAs are required to properly report
allegations of Clery Act Crimes to Campus
Safety and Security.
Keep this phrase in mind –
REPORTABLE CRIMES IN REPORTABLE LOCATIONS.
You are not responsible for investigating to
determine if the crime occurred.
You are making the report in ‘Good Faith’
(meaning that you have a reasonable basis for
believing the crime occurred).
Defining CSA Duties


You do not have the responsibility to
persuade or force the victim to report the
crime to Campus Safety or Law Enforcement.
You do have a responsibility to inform the
victim that help is available, how to get help,
even if they do not wish to report the crime
themselves. Help resources information are
shown later in presentation.
These are not
duties of the CSA


You do not have to determine the hierarchy
of crime (what is the most important or most
serious crime if multiple crimes occurred).
If a series or multiple crimes are reported,
Campus Safety or local law enforcement will
determine the hierarchy.
Individuals Requesting
Anonymity


Although the individual may request
anonymity, the nature of the CSA duties
means -
You will have to explain that although
personally identifying information can be kept
anonymous, you are required to report details
of the crime itself.
Are you responsible for only reporting
crimes that involve students?

NO! - You are responsible for reporting:
REPORTABLE CRIMES IN REPORTABLE LOCATIONS

None of the individuals involved have to be a
student.
Clery Reportable Situations

The next few slides will detail situations
that need to be reported under the
Clery Act.
What are the Clery
Reportable Crimes?










Homicide (including murder, manslaughter, non-negligent
and negligent homicide).
Sex Offenses (such as rape, penetration with an object,
fondling, & incest).
Robbery.
Aggravated Assault.
Burglary.
Motor Vehicle Theft.
Arson.
Domestic Violence.
Dating Violence.
Stalking.
The Definitions of
Reportable Crimes


Definitions of all the reportable crimes are on
the reverse of the CSA reporting form.
The CSA reporting form is available at:
http://www.wccnet.edu/services/security/clery/media/documents/csa-reporting-form.pdf

If you are in doubt as to whether the crime is
reportable under Clery - report the situation
to Campus Safety for their determination.
If you make, or are aware of,
Referrals for Discipline for:




Illegal possession of a weapon (knife, gun, etc.)–
to sell, manufacture, or conceal.
Violation of liquor laws – transport, manufacture,
or sale.
Violation of drug laws – sale, use, grow, or
manufacture.
Use the CSA reporting form to alert Campus
Safety of these referrals.
Hate Crimes must also be
reported.

Hate Crimes are crimes associated with
prejudice or bias based on:
 Gender.
 Sexual Orientation.
 Race.
 Religion.
 Disability.
 Ethnicity.
 National Origin.
 Gender Identity.
Two Reportable Categories That
Receive Considerable Attention



Sexual Offenses & Hate Crimes.
These two categories are also identified as
the ones most often brought to a CSA’s
attention.
For example: As you might perceive, many
individuals will report a stolen vehicle to
uniformed staff but may be reluctant to share
the details of a sexual assault with anyone
except someone they trust.
We just reviewed
Reportable Crimes.
Next we’ll review
Reportable Locations.
What are the
Clery Reportable Locations?

On Campus.
Public Property.
Non Campus.

These are Clery defined locations.


Definition of “On Campus”


Facilities owned or controlled by WCC.
Typically, the photo below displays what we
think of as the campus.
Now compare to the map below, the shaded
area is the WCC Campus as defined by Clery
The shaded area represents all of the property owned and controlled by WCC
Keep the Big Picture in Mind
But that’s not all of the defined reporting areas!
Clery also defines a category
called “Public Property”

The Clery Public Property category includes
property adjacent to ‘On Campus’. Such as:




Highways.
Sidewalks.
Public Access.
Parks.
WCC Campus & Public Property
Note: Public Property also includes the river.
Public Property surrounding the campus is in amber color.
Clery also defines an area
called “Non Campus”




The Clery definition of Non Campus covers
WCC extension sites.
Classrooms used at the extension site are
part of Non Campus.
Non Campus also includes areas used to
access our classrooms at the site.
Access includes elevators, lobbies, halls,
restrooms, stairwells, parking lots, etc.
Maps for the extension sites
are available at:
http://www.wccnet.edu/services/security/clery/extension-centers/
Best Advice:
report – report - report






It may not be our property.
It may not be our jurisdiction.
We may not be responsible for a formal
investigation.
The victim may not be our student.
The perpetrator may not be our student.
But we may still be responsible to report it
under Clery.
CSA Procedures


Campus Safety’s annual notice to CSA’s.
This annual notice (sent by email each
spring) is a reminder of your
responsibilities and is sent to you by
WCC’s Campus Safety Department.
CSA Procedures

If you need to report a Clery reportable
incident, the CSA reporting form is
available at:
http://www.wccnet.edu/services/security/clery/media/documents/csa-reporting-form.pdf

Report both the incident date and the
date you received information about the
incident as the dates may be different.
Quick view of
CSA Reporting Form
CSA Reporting Form

Clery crime
definitions are on
the reverse of the
reporting form.
Help Resources


When needed, where should I direct a
student to get help?
A list of resources is available at:
http://www.wccnet.edu/services/security/clery/csa-help-resources/

The resource list has information and
referrals for situations of substance abuse,
alcohol abuse, and sexual assault.
If you wish to review the
Annual Clery Report

Visit page:
http://www4.wccnet.edu/security/pdf/crime-report.pdf
Key Points
for CSAs



“report allegations made in good faith”
“A crime is (considered) reported when it is
brought to the attention of a campus security
authority (CSA) or the local police by a victim,
witness, other third party, or even the offender.”
The institution must disclose crime reports
regardless of whether any of the individuals
involved in either the crime itself, or in the
reporting of the crime, are associated with the
institution.
More Key Points
for CSAs

Understand your basic responsibilities.





Reportable Crimes in Reportable Locations
Report ASAP – If in doubt, report.
Explain to the victim how to get help.
Have a general idea of reportable
crimes.
Have a general understanding of the
reporting geography.
Frequently Asked Question

What makes my CSA role different then
that of the typical WCC employee?
Answer, next slide.
Answer:
CSA versus Employee Role


It is assumed that if a crime was observed by a WCC employee, that
they would relay that information to Campus Safety. In the case of the
CSA observing the crime, this should be handled by simply calling
Campus Safety.
However if an individual approaches a CSA and wishes to report a
crime to the CSA – it is under this type of situation that the CSA duties
come into play. The individual may have selected you based on your
relationship or level of trust with them, your title, or may have been
directed to you by another employee. The Clery Act guidelines assume
the person does not wish to report to uniformed authorities and have
chosen you instead. These types of situations are the ones to report
on the CSA reporting form.
Thank you for viewing the CSA
information/training presentation
If you have questions after viewing this
presentation – please contact Larry Aeilts for
additional CSA information.
laeilts@wccnet.edu