Applications for AALL grants
Closing date for first round 2013 applications
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Close of business Monday, March 11th 2013.
Eligible uses for AALL grants
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AALL grants are available to support projects or activities which further the
mission and goals of the Association (see Attachment 1 below). Note that
applications for small amounts of only a few hundred dollars are quite welcome,
with the maximum available for different types of grant given in the table below.
Type of grant
Maximum amount available
Research and Resource Development Grant
$4,000.00
Professional Development
$2,000.00
Travel to an interstate ALL meeting
$250.00
Grant money can be used to:
 reimburse project/activity coordinators for expenses incurred in running the
project/activity or in producing materials, including justifiable travel and
accommodation expenses;
 pay for the services of non-AALL members (e.g. the presenters of
professional development workshops).
Grant money cannot be used to pay AALL members employed by a higher
education institution a personal fee for services rendered, but could be used to
pay an AALL member’s unit for their time.
Examples of projects/activities the Association would be interested in funding
include, but are not limited to:
 the running of professional development workshops which have the potential
to benefit a significant number of AALL members (small amounts of up to a
few hundred dollars could be applied for to support workshops at single
institutions, but larger amounts could be applied for to support regional
workshops);
 travel to an interstate AALL meeting where more than just the travelling
member would benefit from the professional interchange;
 the production of professional development materials or other resources
which could benefit AALL members. Web-based materials which could be put
on the Association’s website or circulated to ALL units are of particular
interest;
 institutional or cross-institutional research projects which further the mission
and goals of the Association;
 visiting fellowships to foster cross-institutional initiatives which may lead to
outcomes which would benefit a substantial fraction of AALL members. These
fellowships would cover travel expenses and possibly release time from
regular duties.
Eligible applicants
The principal project/activity applicant for the grant must be a member of AALL, but
non-members may be involved in the project or activity supported by the grant.
Application procedure
Complete the application form provided with this file (note that this is an electronic
form) and email it to Rowena Harper, the Vice President of AALL, at:
rowena.harper@unisa.edu.au
Grant conditions
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Grants can be made out to either the principal applicant’s Unit or to the applicant
themselves, if, for example, the applicant is applying for a travel grant.
Receipts should be kept for all expenses being claimed for.
For professional development activities, the AALL logo must be included with all
promotional materials, together with a statement that the activity is being
supported by AALL. (An AALL logo can be obtained from David Rowland at
d.rowland@uq.edu.au)
If any publications arise out of the grant activity/project, the support of AALL must
be acknowledged and publication in either the Association’s journal or on its
website should be considered when appropriate. For quality assurance purposes
for AALL supported publications, it is expected that all publications will either be
refereed before publication (as in the case of a journal article), or submitted in
draft form to a panel of experts convened by the Association for editorial scrutiny
and feedback for self-published materials.
If a presenter is to be paid to present a professional development workshop, the
copyright requirements of their materials needs to be established (e.g. can those
materials be forwarded to AALL members not at the workshop?).
If you are applying for an AALL grant to provide a professional development
workshop or activity that will be open to non-AALL members, a fee of $45 full day
or $25 half day is payable by non-members to the workshop/activity organisers
who will issue a receipt on behalf of AALL. Monies collected are to be forwarded
to the AALL Treasurer. If you do not consider that a fee should be charged to
non-AALL members because of the nature of the workshop/activity or for some
other reason, please identify these reasons in the Project/activity description.
Once a funded project or activity is completed:
 a report on the outcomes/achievements of the project/activity must be presented
to the Committee of the Association (see report form below);
 this report must also include a reconciliation of all funds used and any unused
portion of the grant must be returned to the Association.
Interim report
If the project or activity will not be completed by the end of the calendar year in which
funding was received, forward a brief interim report to the Vice-President Rowena
Harper Rowena.Harper@unisa.edu.au by October 31st indicating:
 Current progress;
 Expenditure of funds to date.
AALL Inc. is incorporated in NSW under the Associations Incorporation Act, 1984, No.: INC9885016
Selection criteria
Grant applications will be assessed by a sub-committee of the AALL Executive
Committee according to the following criteria.
The grant application:
 addresses the AALL mission and one or several of its goals (see attachment 1
below);
 demonstrates why institutional funding cannot be sought for the activity;
 includes a clear and rational description of the activity, its methodology and
intended outcomes (e.g. publications, conference presentations, workshops for
members, etc.);
 includes a comprehensive literature review (for research grants);
 includes a detailed and realistic timeline; and
includes a detailed breakdown of the budget and justification of expenses to be
incurred.
Attachment 1: AALL mission and goals
AALL mission
The Association for Academic Language and Learning (AALL Inc.) is committed
to promoting and providing academic language and learning development through
policies, practices and research that build, enhance and extend teaching and
learning opportunities for all students and staff in tertiary education settings.
The goals of AALL are to:
 facilitate communication and collaboration among AALL members and to provide
a forum for the discussion of policy, practice and research, especially through
channels such as unilearn and the association’s state-based affiliates,
 work towards institutional environments which provide the highest quality of
learning experiences for all students and for all staff,
 support the development of core, disciplinary academic and professional skills
and attributes in all tertiary education students,
 foster the recognition of the academic nature of the work of language and learning
development through individual and collaborative research within and across
tertiary institutions nationally and internationally,
 promote quality, diversity, internationalisation and flexibility in language and
learning development,
 use publications and conferences to inform the wider academic community about
the philosophies and practices of language and learning development in tertiary
education, and
 act as a lobbying body on issues relevant to AALL members.
AALL Inc. is incorporated in NSW under the Associations Incorporation Act, 1984, No.: INC9885016
AALL grant application form
Grant number:
(Office use only)
Project/Activity title:
Total amount being applied for:
$
Cheque to be made out to:
Cheque to be sent to:
(Provide an addressee and a postal address)
Name of principal applicant:
(Must be a current member of AALL)
Contact email address:
Project/activity description
Please describe and give the rationale for the project or activity that funds are being applied for (note that this
description and rationale will be published on the Association’s website). Clearly state the aims/research
questions/expected outcomes and explain how these further the mission/goals of AALL and why institutional
funding could not be expected to fund the project or activity. If you are planning to run an activity or workshop that
is open to non-AALL members (see Grant conditions), clearly indicate why you will not be charging a fee for nonAALL members.
Project/activity timeline
Please list project/activity milestones and when they are expected to be achieved. In particular, explain if
applicable, how and when outcomes from the project/activity will be disseminated. In addition, if a publication will
be an outcome of the project and this publication is not going to be sent to a refereed journal for publication,
please allow time for a panel of experts convened by the Association to provide feedback on a draft of the
publication (minimum four weeks depending on the size of the publication).
Milestone
Expected completion date
Project/activity budget
Please give a breakdown and brief justification of the costs that will make up the expenses for the total amount
being requested.
Item
Amount
Explanatory notes / justification
$
Literature review for research projects
If funds are being requested to support a research project, please provide a brief literature review which places
your proposal in context and shows what original contribution it will make. (1000 words maximum excluding
reference list.)
Research methodology
For research projects, please give a brief description and justification of the proposed methodology.
Submit to:
Rowena Harper
Vice President, AALL Inc.
rowena.harper@unisa.edu.au
AALL Inc. is incorporated in NSW under the Associations Incorporation Act, 1984, No.: INC9885016
AALL grant final report form
Grant number:
Project/activity title:
Total amount expended:
$
Name of principal applicant:
AALL member
No.
Contact email address:
Description of project/activity outcomes
Please describe the outcomes of the project or activity that funds were applied for. In particular, explain how the
project or activity furthered the mission/goals of AALL and plans for any publications. (Note that all or part of this
section of the report will be published on the AALL website so that members can find out about the outcomes of
projects/activities.)
Project/Activity budget reconciliation
Please give a breakdown of the costs that made up the expenses for the total amount requested and provide
receipts for all expenses.
Item
Amount budgeted
$
Total surplus (deficit):
Amount expended
$
$
Submit an electronic copy to the
Vice President:
Submit a hard copy with receipts
to the Treasurer:
Rowena Harper
rowena.harper@unisa.edu.au
David Rowland
Student Services
The University of Queensland
Brisbane Qld 4072
AALL Inc. is incorporated in NSW under the Associations Incorporation Act, 1984, No.: INC9885016