Fleet Management 101:
Fleet Speak for the New
Fleet Manager
Larry Fredrich, Mercury
Associates
An Introduction to Fleet Acronyms
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AFV – Alternative Fuel Vehicle
APWA – American Public Works Association
B20 – 20% Biodiesel, 80% Petro-diesel
CNG – Compressed Natural Gas
CPM – Cost Per Mile
E85 – 85% Ethanol, 15% gasoline
EO – Executive Order
EPAct – Energy Policy Act
FAP – Fleet Attainment Plan
FAST – Federal Automotive Statistical Tool
FedFMS – GSA’s Federal Fleet Management
System
© 2014 Mercury Associates
Fleet Acronyms
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FFV – Flex Fuel Vehicle (i.e. E85)
FMIS – Fleet Management Information System
FMP – Fleet Management Plan
FMR – Federal Management Regulation
FMVRS – Federal Motor Vehicle Registration
System
GGE – Gasoline Gallon Equivalent
GHG – Green House Gas
GVWR – Gross Vehicle Weight Rating
HTW – Home To Work
IFMS – Interagency Fleet Management System
LCA – Lifecycle Cost Analysis
© 2014 Mercury Associates
Fleet Acronyms
• LDV – Light Duty Vehicle
• LE1, 2 & 3 – Law Enforcement Vehicle
Classifications
• LPG – Liquid Propane Gas
• LSEV – Low Speed Electric Vehicle
• MPG – Miles Per Gallon
• M&R – Maintenance & Repair
• MSA (and CMSA) – Metropolitan Statistical Area
• MVR – Motor Vehicle Record
• MY – Model Year
• NAFA – National Association of Fleet
Administrators
© 2014 Mercury Associates
Fleet Acronyms
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NGV – Natural Gas Vehicle
OBD – On Board Diagnostics
OEM – Original Equipment Manufacturer
OGP – Office of Government-wide Policy (GSA)
PM – Preventive Maintenance
POV – Personally Owned Vehicle
SOP – Standard Operating Procedure
SUV – Sport Utility Vehicle
VAM – Vehicle Allocation Methodology
VEU – Vehicle Equivalent Unit
VIN – Vehicle Identification Number
VMT – Vehicle Miles Traveled
© 2014 Mercury Associates
An Introduction to Fleet Terms
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Auction
Benchmarking
Biofuels
Capital Cost (Net
Capital Cost)
Cost per Mile
Depreciation
Fixed Cost
Fleet Creep
Home-to-Work
Hybrid
Indirect Costs
Life Cycle Costs
© 2014 Mercury Associates
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LogWorld
Motor Pool
Overfleeting
Personal Use
Replacement Cycle
Variable Cost
Vehicle Availability
Vehicle Downtime
Vehicle Utilization
Work Order
Yellow Fleet
701 Waiver
A few more…
• AFDC - Alternative Fuels
Data Center
• API - American Petroleum
Institute
• ARRA - American Recovery
and Reinvestment Act
• BTS - Bureau of
Transportation Statistics
• CARB - California Air
Resources Board
• CEC - California Energy
Commission
• CO - carbon monoxide
• DOE - U.S. Department of
Energy
© 2014 Mercury Associates
• EERE - Office of Energy
Efficiency and Renewable
Energy
• EIA - Energy Information
Administration
• EPA - U.S. Environmental
Protection Agency
• GM - General Motors
• NMHC - non-methane
hydrocarbon
• NOx - nitrogen oxides
Important Regulations
• EPAct 2005 – Energy Policy Act
• Established a number of energy management goals for
Federal facilities and fleets
• EISA 2007 – Energy Independence & Security Act
• Energy Reduction Goals for Federal Buildings
• Office of Management and Budget (OMB) Reporting
• Reducing Petroleum/Increasing Alternative Fuel Use
• Executive Order 13423 – Strengthening Federal
Environmental, Energy, and Transportation Management
• Set more challenging goals than the Energy Policy Act of
2005 (EPAct 2005) and superseded E.O. 13123 and E.O.
13149
• Executive Order 13513 – Bans texting while driving in gov’t
vehicles or with gov’t provided cell phones
© 2014 Mercury Associates
Important Fleet Management Bulletins
• FMR Bulletin B-11 - U.S. Government License
Plate Codes
• FMR Bulletin B-15 - Requirements for
Management Information Systems in Federal
Vehicle Fleets
• FMR Bulletin B-29 - Accurately Reporting
Passenger Vehicle Inventory within the Federal
Automotive Statistical Tool
• FMR Bulletin B-30 - Vehicle Allocation
Methodology for Agency Fleets (VAM)
• FMR Bulletin B-31 - Government Motor Vehicle
Fueling During Market Shortages
© 2014 Mercury Associates
Important Fleet Management Bulletins
• FMR Bulletin B-32 - Posting Executive Fleet
Vehicles on Agency Websites
• FMR Bulletin B-33 - Alternative Fuel Vehicle
Guidance for Law Enforcement and Emergency
Vehicle Fleets
• FMR Bulletin B- 35 – Home to Work
Transportation
These can be accessed at:
http://www.gsa.gov/portal/content/102955
© 2014 Mercury Associates
Federal Fleet Management
Basis in Law (1)
• “Statutory law” and “administrative law”
provide the foundation for Federal fleet
management:
 Statutory Law: The United States Code (USC),
which contains the laws passed and amended
by Congress.
 Administrative Law: Federal, Departmental,
and Agency regulations, which implement or
apply the statutory law.
• “Statutory law” and “administrative law”
are legally binding.
© 2014 Mercury Associates
Federal Fleet Management
Basis in Law (2)
• Federal Property and Administrative Services Act of
1949
 Affects property management
 Covers procurement, utilization, disposal and
records management of personal property
 Established the General Services Administration
• Public Law 766 amended the Act to authorize GSA to
operate motor vehicle pools
• Section 204(c) of the Act gave the Administrator of
GSA authority to issue regulations
© 2014 Mercury Associates
Federal Fleet Management
Basis in Law (3)
• Code of Federal Regulations
 Divided into 50 sections or “titles”
 Each title divides into chapters
 Chapters carry the name of the issuing agency
 Chapters are divided into parts and subparts
 “Code” means published regulations are
integrated into the comprehensive document
and adhere to its standards
 Updated annually
© 2014 Mercury Associates
Federal Fleet Management
Basis in Law (4)
• Code of Federal Regulations
– Title 41: Public Contracts and Property
Management
– Various subchapters and parts are relevant to
federal fleet management; for example:
• § 102-5: Home to work transportation
• § 102-34: Motor Vehicle Management
• Shortcut to Federal fleet management
regulations
– www.gsa.gov/federalmanagementregulation
– Required reading: § 102-34, Motor Vehicle
Management
© 2014 Mercury Associates
Regulation Examples (1)
• §102-34.50—What size motor vehicles
may we obtain?
– Except for exempted vehicles, Executive
Agencies shall acquire vehicles that:
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Achieve maximum fuel efficiency.
Meet minimum body size and engine size specifications.
Possess the minimum optional equipment needed.
Are mid-size (class III) or smaller sedans except when
larger (class IV) sedans are essential to the agency’s
mission.
© 2014 Mercury Associates
Regulation Examples (2)
• §102-34.340—Do we need a fleet
management information system?
– Yes, you must have an FMIS at the department
or agency level that —
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Identifies and collects accurate inventory, cost and use
data that covers the complete lifecycle of each motor
vehicle (acquisition, operation, maintenance, and
disposal)
Provides the information necessary to satisfy both
internal and external reporting requirements,
including:
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Cost per mile
Fuel costs for each motor vehicle
Data required for FAST (see § 102–34.335)
© 2014 Mercury Associates
MERCURY ASSOCIATES, INC.
“Specializing in the science of fleet
management.”
For more information, contact:
Larry Fredrich
Federal Fleet Consulting
LFredrich@mercury-assoc.com
410-507-3210 (cell)
© 2014 Mercury Associates