Registering a Student for Rhode
Island Academic Decathlon
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Parent/Guardian Consent Form
USAD list of Acceptable Courses
You need at least 2 Honors, Scholastic & Varsity divisions.
Collect a transcript for each student
– You’re looking at the last 2 academic years.
• Include summer, for example:
– For a Senior, include:
» Rising Senior Summer
» Junior Year
» Rising Junior Summer
» Sophomore
– Guidance Office can help locate 8th grade transcript
– Don’t include the current school year!
RIAD Spreadsheet
Computer with Microsoft Excel installed.
Tips
•Distribute copies of the Parent/Guardian consent form and encourage kids to
get them signed and return them to you.
•Ask your Guidance Counselors for help gathering and interpreting transcripts.
•A student’s school GPA is likely to differ from their Decathlon GPA, especially if
the course load includes more Lab or CTE courses.
•Complete the spreadsheet soon, so you’ll know if you need to recruit additional
students.
•You can submit an updated version later if you add or lose team member
Using the GPA Calculation Spreadsheet
Open the file named RIAD_GPA_CALC_Spreadsheet.xlsx (it was
emailed to you and can also be found on the acdec.net website.) Please
don’t use the spreadsheet on the USAD website—the RIAD version has
been customized to reduce errors & save you time.
Open the Excel file. Using >File >Save As, rename the file using this
convention:
YOURSCHOOLNAME_RIAD2016.xlsx
At the bottom of the spreadsheet, you’ll see 17 tabs: each tab represents
a sheet for 4 Honors (1-3 plus Alternate), 4 Scholastic, 4 Varsity and 4
additional alternates, plus a roster page that creates a list of all your
students. (You do not need to recruit this many students!)
Use the arrows to move among tabs. Enter one student per sheet.
Don’t change the names of the tabs, that disables the
formulas that do the math for you.
Keep this document handy so you can refer to it quickly.
A Sample Sheet
On the Honors1 sheet, enter your school’s
name. It will automatically appear on the
remaining tabs.
Each sheet will include one student’s name.
Please enter full name, as well as FIRST and
LAST names, as noted. Also include the
student’s grade level.
Using the transcript provided by your Guidance
Department and the USAD list of Acceptable
Courses, enter pertinent course info for the
student.
The GRADE is a letter or number, depending on
your school’s system.
Look up the POINTS value for each grade and
enter it in the POINTS column.
CREDIT HOUR: 1 for full year; .50 for a
semester, .33 for a trimester or .25 for a quarter.
TOTAL POINTS, CALCULATED GPA: Leave
these fields alone, they are calculated for you.
ACADEMIC DECATHLON LEVEL: The field
marked “yes” is the lowest division the student
may compete in. Students may compete in
higher divisions if they choose.
REMEMBER: One STUDENT per SHEET.
Move on to the next student. Click on the name of the tab to switch to the next
sheet in the sequence. Not all of the tabs show, clicking the arrow will move tabs
over so you can see the rest of them. ONE STUDENT PER SHEET
On all tabs except Honor1, the SCHOOL NAME
should fill automatically.
The embedded formulas use the USAD accepted
cut off GPAs to identify the lowest division in which
a student may compete. Students may compete in
a higher division, but may NOT compete in a lower
division. The “YES” is the lowest division in which
the student may compete in Academic Decathlon.
Do not type in the ROSTER tab, it will fill
automatically as you enter student information.
Remember: ONE STUDENT PER SHEET.
Finished?
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Email Spreadsheet to mary.johnson@acdec.net by December 30, 2015.
Print ROSTER (the final tab).
Mail or Fax team roster and all student transcripts to:
Rhode Island Academic Decathlon
Mary Johnson
3296 Post Road, Warwick RI 02886
Fax: 401-732-7715
Questions?
Email: mary.johnson@acdec.net
Text/voice: 401-588-1136