Page 1 of 19
EATON COMMUNITY SCHOOLS BOARD OF EDUCATION
Regular Session
April 9, 2012
The Board of Education of Eaton Community Schools met in Regular Session on April 9, 2012 at
6:00 p.m. in the Hollingsworth East Elementary School Cafeteria. President Joe Renner called the
meeting to order.
ROLL CALL
Doug Mowen – Present
Brian Pool – Present
Rick McKinney – Present
Joe Renner – Present
Terry V. Parks – Present
Others present were Brad Neavin, Priscilla Dodson, Cindy Neanen, Scott Couch, Kern Carpenter, Kip
Powell and Pam Friesel.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ADOPT THE AGENDA
Motion was made by Mr. Mowen and seconded by Mr. McKinney to adopt the agenda after noting the
following changes to the agenda:
Page 2 – Treasurer’s Business II-B Change Regular to SPECIAL Board Meeting
Page 3 – Change Karen Moses’ retirement date to June 30, 2012
Page 12 - #8 D – Pull out Corey Mowen to be voted on separately
Page 23 - #19 – Add revised language presented to board by Mr. Doseck
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-186
RECOGNITION OF VISITORS
Rebecca Butler and Mike Freed, representatives from Sinclair Community College, presented a briefing
about the Preble County Advanced Manufacturing Training Center of approximately 4000 square feet that
might possibly be housed in the Eaton Middle School. Sinclair has received a $250,000 grant that would
fund this project. With board approval and attorney review, the partnering with Sinclair could begin as
early as Summer, 2012. The facility could be used possibly from 8:00 a.m. to 8:00 p.m. Mr. Renner
stated there are issues the board needs to discuss. He’s not objecting, there are just items that need to be
reviewed. Some of the board’s concerns were addressed about the noise, facility and students.
Mrs. Jennifer Couch is encouraged to work with students who already see the importance of giving to
the community. Blake Whitesell, Cole Whitesell, Kasey Wilken, and Haley Clos presented about the
“Middle School Green Team” projects. Meghan Puckett, Blake Melling and Julia Titus presented
about the “Student Council” projects. Mrs. Couch said that it is sometimes hard to hold back with all of
their enthusiasm. The students’ efforts have raised awareness and money for members of the community.
The board thanked the students and Mrs. Couch for their many hours of work and asked the students to
explain a “text-off”. Mr. Renner explained the board has spent a considerable amount of money in our
efforts to save energy being along the lines of “green”.
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4-9-2012, ECSBOE Reg. Sess. Mins., cont.
OTHER OPENING BUSINESS
Emily Jones, 320 Hubble St., Eaton, Ohio addressed the board on behalf of her son’s aide at the high
school, about their concerns over the allegations and possible action the board may take with an
employee. She had concerns about her son’s response to the possible dismissal of a staff member.
TREASURER’S BUSINESS
Motion was made by Mr. McKinney and seconded by Mr. Mowen to approve the business of the
treasurer, Priscilla Dodson, as follows:
A.
B.
C.
D.
E.
F.
Minutes of the March 12, 2012 Regular Board Meeting
Minutes of the March 19, 2012 Special Board Meeting
Approve transfer of $3,431.35 from fund 572-9211 to fund 572-9212*
Submission of warrants
Submission of Financial Report
Submission of Investment Report
Discussion - *Treasurer explained she was moving the $3,431.35 from FY11 to FY12 so the district can
spend the money.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-187
MIAMI VALLEY CAREER TECHNOLOGY CENTER REPORT
Doug Mowen, MVCTC representative, reported that seven out of sixty-six total students inducted in the
National Honor Society at MVCTC were from Eaton. Eaton student Allison Hood was appointed as an
ambassador for MVCTC.
PARKS AND RECREATION BOARD
Joe Renner, representative to the board, stated that there had not been a meeting so there was no report.
PROJECT MANAGER’S REPORT
Tom Doseck, referred to a handout he had given to the board which presented the results of the Bruce
Elementary bids and a fire protection change. He stated there were two really good bids. He also
informed the board that the OSFC had agreed to Budget Adjustment item #19 which the board would be
asked to approve later in the agenda. It means amending the project agreement you signed last year.
Hopefully, we will be able to offset some of the contingency dollars. This has not been approved by our
construction council but it must be passed tonight so the commission can move ahead. You can approve
it conditionally or just as it is. Question from board members about the board passing #19, and then
OSFC not approving it. Mrs. Dodson stated this came from the OSFC and it is their numbers. It was
agreed the board would adopt pending review by our legal counsel. Mr. Doseck said he is comfortable
with approval pending review by our legal counsel. He would be surprised if there were any changes but
he did just receive it at 4:00 this afternoon. He stated everybody is really anxious about the work
beginning. By the end of next week things should be happening. Mr. Mowen questioned about Kelchner
and was assured all is OK and moving forward.
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4-9-2012 ECSBOE Reg. Sess. Mins., cont.
SUPERINTENDENT’S REPORT
Brad Neavin’s report for the board included a possible lease at the Middle School. He has a meeting
with Jeff Baker and Mrs. Dodson to discuss lease rates and the sale of Bruce Elementary. The
Educational Service Center is talking about leasing 6-8 classrooms and he discussed the area of the
middle school building that Sinclair is asking to lease. Jeff Baker would like Mr. John Kramer to be
asked to the meeting and Mr. Neavin invited the board to the meeting as well. Mr. Neavin will update the
board on the meeting. Mr. Neavin also presented information regarding the Eaton Education
Foundation/Athletic Complex.
Mr. Mowen stated he has been comparing the check register to last year’s check register for this time
period. He would like Greg from Energy Optimizers to talk with the board about the energy and dollar
savings we should be realizing. He’s concerned about the “bang for our buck”. Mr. McKinney asked if
our savings equals out with air and heat. Mr. Neavin stated that we should see the most savings in
heating costs. Mr. McKinney asked if there was a maintenance report this month. Mr. Mowen asked
about the monthly maintenance walk through. Mr. Neavin spoke to Mr. McKinney’s concern about
parking for the Stoltz Invitational.
DIRECTOR OF EDUCATION’S REPORT
Cindy Neanen reported on additional CCIP money that can be used to support summer school and
increasing our numbers. She also gave a “heads up” regarding changes coming with new testing in
the 2013-14 school year. Also, a different style of report card will be coming. Mr. Parks stated he saw an
article where the state is projecting a drop of about 40% in ratings in some schools and a 25-30% drop in
scores. Several board members commented on this.
PRINCIPAL’S REPORT
Middle School Principal Kern Carpenter thanked Mrs. Couch and her green team and student council
representatives. Mrs. Couch is one who walks an extra mile for the middle school students. Eaton
Middle School has achieved an Excellent rating from the state each of the last three years. A number of
Middle School students have been selected for the All County Band. Congratulations to them!
Congratulations to Mrs. Mandy Tinstman and her art students for Best of Show in the Preble County Art
Show. Eaton Middle School has won Best of Show five years in a row! Cody Frizzell went to Round 7
in the State Geography Bee. Congratulations to Cody! There was great competition for laying the wreath
at the tomb of the Unknown Soldier. The four winners are Jayce Maple, Andrew Kiracofe, Cameron
Willis and Kyra Houle.
OTHER OLD BUSINESS
Mr. McKinney wished Mrs. Friesel a Happy Birthday.
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4-9-2012, ESCBOE Reg. Sess. Mins., cont.
NEW BUSINESS
1.
Resignations and Retirements
Motion was made by Mr. Mowen and seconded by Mr. Parks to approve the following
resignations and retirements:
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
Janene Barnhart, Teacher, resignation for the purpose of retirement, effective June 1,
2012.
Sarah Bomholt, Teacher, resignation for the purpose of retirement, effective
June 1, 2012
Sarah Brown, 7th Grade Volleyball Coach, resignation effective June 30, 2012
Bart Davis, Reserve Golf Coach, resignation effective June 30, 2012
Jennifer Iwanski, 3rd Grade Level Leader, resignation effective June 30, 2012
Cheryl Mellen, Annual Advisor, resignation effective June 30, 2012
Karen Moses, Teacher, resignation for the purpose of retirement, effective
June 30, 2012
Lisa Noble, Teacher, FEA Advisor, Assistant Peer Leader Advisor, resignation
for the purpose of retirement, effective June 1, 2012
Lori Pack, 1st Grade Level Leader, resignation effective June 30, 2012
Taffie Ruebush, Language Arts Department Head – Middle School, resignation
effective June 30, 2012
Coral Shackelford, K Grade Level Leader ½, resignation effective June 30, 2012
Betty Sizelove, Cafeteria Worker, resignation for the purpose of retirement,
effective June 1, 2012
Tracy Spurrier, K Grade Level Leader ½, resignation effective June 30, 3012
Discussion – Mr. Renner noted that our retirees are all good employees and the board appreciates their
time and service.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
2.
#1112-188
Employment – Certificated Staff
Motion was made by Mr. Parks and seconded by Mr. McKinney to approve the employment of
the following personnel as listed. Salaries, benefits and duties per Board Policy, Negotiated
Agreement, and Administrative Rules and Regulations.
A.
One-year limited contracts for the 2012-2013 school year (July 1, 2012 – June 30, 2013).
1.
2.
3.
4.
Mark Carnahan
Aaron Hemmert
Amy MacGillivray
Dorothy Stoltz
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-189
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4-9-2012, ECSBOE Reg. Sess. Mins., cont.
Motion was made by Mr. McKinney and seconded by Mr. Mowen to approve agenda Item IV.
2B.
B.
Two-year limited contracts for the 2012-2013 and 2013-2014 school years
(July 1, 2012 – June 30, 2014).
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Nicholas Flynn
James Hall
Jaime Hampton
Laura Hopper
Matthew Hopkins
Kimberly Jennings-Hughes
Shannon Langston
Ray McCampbell
Cheryl Mellen
Amber Michael
Emily Pioske
Martha Puffenberger
John Raymond
Bev Richardson
Emily Schaeffer
Mark Silvers
Ashlee Taylor
Susan Wike
Sandy Yount
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-190
Motion was made by Mr. McKinney and seconded by Mr. Pool to approve agenda Item IV. 2C.
C.
Continuing contracts contingent upon meeting all requirements of the Negotiated
Agreement, Board Policy, Administrative Rules and Regulations and applicable
provisions of the Ohio Revised Code; effective July 1, 2012.
1.
2.
3.
4.
5.
Heather Bube
Sarah McKee
Suzanne Niehaus
Taffie Ruebush
Kristin Schamel
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-191
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4-9-2012, ECSBOE Reg. Sess. Mins., cont.
3.
Employment – Certificated Staff Extended Service Supplemental Contracts
Motion was made by Mr. Parks and seconded by Mr. McKinney to approve the following
extended service supplemental contracts for the 2012-2013 school year (July 1, 2012-June 30,
2013). Salaries and duties per Board Policy, Negotiated Agreement, and Administrative Rules
and Regulations.
A.
B.
C.
D.
E.
F.
G.
H.
I.
Rodger Clark, Director of Technology – 28 days as needed
Tricia McGinnis, Elementary School Guidance Counselor – 3 days
Malissa Miller, Elementary School Guidance Counselor – 3 days
Ron Neanen, High School Guidance Counselor – 20 days
Leslie Roberts, Career Based Intervention Teacher – 3 days
Dalene Sadowski, School Nurse – 4 days
Keith Shultz, Middle School Guidance Counselor – 10 days
Dorothy Stoltz, High School guidance Counselor – 20 days
Joyce Willis, Speech Pathologist – 4 days
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
4.
#1112-192
Employment – Certificated Staff Athletic Supplemental Contracts
Motion was made by Mr. McKinney and seconded by Mr. Mowen to approve the following
supplemental contracts for the 2012-2013 school year (July 1, 2012-June 30, 2013). Salaries and
duties per Board Policy, Negotiated Agreement, Administrative Rules and Regulations and any
applicable state requirements.
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Athletic Director – Middle School
Varsity Football
HS Assistant Football
HS Assistant Football
HS Assistant Football
HS Assistant Football
Football Coordinator – Middle School
Football – Middle School
8th Grade Boys Basketball
Reserve Girls Basketball
8th Grade Girls Basketball
Varsity Wrestling
Varsity Golf
Assistant Cross Country – H.S.
Assistant Cross Country – H.S.
VOID-did not have a name here
Chad Tinstman
Ron Neanen
Robert Ebright
J. Scott Burnett
A. Brad Davis
Matt Hopkins
Tim Holland
Steve Johnson
Nick Flynn
A. Bart Davis
Dan Lucas
Mark Silvers
Randy Titkemeyer
Jennifer Hopkins
Nick Flynn
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-193
Page 7 of 19
4-9-2012, ECSBOE Reg. Sess. Mins., cont.
Motion was made by Mr. Parks and seconded by Mr. Mowen to approve agenda Item IV. 4 Q-R.
Q.
R.
Reserve Boys Basketball
Varsity Cross Country
Randy McKinney
Randy McKinney
YEAS – Mowen, Parks, Pool, Renner. ABSTAIN – McKinney. President declared motion passed.
#1112-194
5.
Employment – Certificated Staff Extra-Curricular Supplemental Contracts
Motion was made by Mr. McKinney and seconded by Mr. Mowen to approve the following
supplemental contracts for the 2012-2013 school year (July 1, 2012-June 30, 2013). Salaries and
duties per Board Policy, Negotiated Agreement, Administrative Rules and Regulations and any
applicable state requirements.
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
R.
S.
T.
U.
V.
W.
X.
Y.
Z.
AA.
BB.
CC.
DD.
EE.
FF.
GG.
HH.
Head Band Director
Assistant Band Director
Vocal Music Director – HS
Grade 11 Class Advisor
Grade 11 Class Advisor
Book Store Coordinator
Washington DC Trip Coordinator
Peer Counselor Advisor
Hi-Y Advisor
Tri-Hi-Y Advisor
Honor Society Advisor
Audio Visual Coordinator
Student Council Advisor – HS
Vocal Music Director – MS
Academic Team Advisor
Spanish Language Club Advisor
Science Club Advisor
Art Club Advisor
Chess Club Advisor – Bruce
S.A.D.D. Advisor
Language Arts Department Head – HS
Math Department Head – HS
Science Department Head – HS (1/2)
Science Department Head – HS (1/2)
Math Department Head – MS
Science Department Head – MS
Social Studies Department Head – MS
2nd Grade Level Leader
4th Grade Level Leader
5th Grade Level Leader
Student Council Advisor – MS
Academic Team Advisor – MS
Grade 9 Class Advisor
Grade 9 Class Advisor
Tracy Phillips
Paul Bingle
Tracy Phillips
Amber Michael
Dorothy Stoltz
Amber Michael
Chad Tinstman
Richard Hency
Ray McCampbell
Leslie Kelly
James Richards
Rick McCollum
Shannon Langston
Emily Pioske
Aaron Hemmert
Pam Carpenter
Amy Kochensparger
Amber Michael
Mark Anspach
Ray McCampbell
Ann Gaydosh-Bruce
Kevin Kochensparger
Amy Kochensparger
James Richards
Kristin Schamel
Jennifer Beeghly
Rhonda Winings
Sarah Brown
Bev Richardson
Karen Titkemeyer
Jennifer Couch
Catherine Borucki
Robert Ebright
Jennifer Hopkins
Page 8 of 19
4-9-2012, ECSBOE Reg. Sess. Mins., cont.
5.
Employment – Certificated Staff Extra-Curricular Supplemental Contracts, cont.
II.
Grade 10 Class Advisor
Leslie Kelly
JJ.
Grade 10 Class Advisor
Shannon Langston
KK.
Grade 12 Class Advisor
Ron Neanen
LL.
Yearbook Advisor – MS
Ty Tolliver
MM. Musical Instrumental Director
Paul Bingle
NN.
Musical Vocal Director
Tracy Phillips
YEAS – Mowen, McKinney Parks, Pool, Renner. President declared motion passed.
#1112-195
Motion was made by Mr. Mowen and seconded by Mr. Parks to approve agenda Item IV.5 OO.
OO.
Social Studies Department Head – HS
Randy McKinney
YEAS – Mowen, Parks, Pool, Renner. ABSTAIN – McKinney. President declared motion passed.
#1112-196
6.
Supplemental Contract Non-Renewals
Motion was made by Mr. Mowen and seconded by Mr. Pool to approve, in accordance with Ohio
Revised Code, the annual non-renewal and posting of the following supplemental contracts
effective June 30, 2012 and requests that the Board authorize the Treasurer to send notices of
non-renewal to each.
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
R.
S.
T.
U.
V.
W.
X.
Y.
Varsity Girls Basketball Coach
HS Assistant Football – ½
HS Assistant Football – ½
HS Assistant Football – ½
Football – Middle School
Football – Middle School
Varsity Boys Basketball
9th Grade Boys Basketball
7th Grade Boys Basketball
7th Grade Girls Basketball
8th Grade Volleyball
Varsity Swimming
HS Assistant Wrestling
Wrestling – Middle School
Wrestling – Middle School
Varsity Baseball
Reserve Baseball
Track – Middle School ½
Track – Middle School ½
Varsity Volleyball
Reserve Volleyball
Varsity Softball
Reserve Softball
Varsity Boys Soccer
Reserve Boys Soccer
Randy Tikemeyer
Chad Lee
Ken Christello
Don Houser
Robbie Sams
Josh Welch
Denny Shepherd
Troy Titus
Clayton Genth
Nathan Hans
Tonna Ditmer
Bill Aukerman
Jason Bleil
Wade Guthrie
Scott Wilken
Joel Visser
David Curry
Lori Lowman
Corey Mowen
Jessica Sams
Susan Spitler
Rachel Auld
Karlene Smith
Bruce Porter
Eric Kiracofe
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4-9-2012, ECSBOE Reg. Sess. Mins., cont.
6.
Supplemental Contract Non-Renewals, cont.
Z.
Reserve Girls Soccer
AA.
Program Assistant (Cross Country)
BB.
Program Assistant (Cross Country)
CC.
Varsity Boys Tennis
DD.
Varsity Girls Tennis
EE.
Varsity Cheerleading Advisor (Football)
FF.
Varsity Cheerleading Advisor (Basketball)
GG.
Reserve Cheerleading Advisor (Football)
HH.
Reserve Cheerleading Advisor (Basketball)
II.
9th Grade Cheerleading Advisor (Basketball)
JJ.
8th Grade Cheerleading Advisor (Football)
KK.
8th Grade Cheerleading Advisor (Basketball)
LL.
7th Grade Cheerleading Advisor (7th Grade)
MM. 7th Grade Cheerleading Advisor (Football)
NN.
Dramatics Director – ½ position
OO.
Thursday/Saturday School Monitor
Jamie McNutt
Blake Pieratt
Lori Lowman
Rob Pugh
Rob Pugh
Sarah Morrison
Sarah Morrison
Jessica Shepherd
Ashley Bowers
Kathy Stevens
Ashley Bowers
Lori Spence
Ashley Bowers
Lori Spence
Martha Hill
Carolyn Walker
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
7.
#1112-197
Employment – Certificated Staff – Supplemental
Motion was made by Mr. Parks and seconded by Mr. McKinney to approve the following
supplemental contracts for the 2011-2012 school year (July 1, 2011-June 30, 2012) or as noted.
Salaries and duties per Board Policy Negotiated Agreement, Administrative Rules and
Regulations and any applicable state requirements.
A.
B.
Nick Flynn, Boys Head Track Coach – Middle School, retroactive to March 5, 2012.
Lindsey Silvers, Jennifer Iwanski, Annie Martin, Amy Fugate, Kelly Wright,
Cynthia Genth, Ann Tolliver, Tiana White, Jaime Hampton, Emily Schaeffer,
Laura Hopper, Martha Puffenberger, Malissa Miller and Mary Neavin to teach in
the OAA After-School Intervention Program at Bruce Elementary, retroactive to March
27, 2012 and running through April 20, 2012; three days per week, not to exceed three
hours per week for a max of nine hours; to be paid at a rate of $20.00 per hour.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-198
Motion was made by Mr. McKinney and seconded by Mr. Pool to approve agenda Item IV. 8-11.
8.
Employment – Non-Certificated Staff
The following position has been posted and no certificated staff members have applied. The
Administration recommends the employment of this nominee on a one-year limited contract for
the 2011-2012 school year (July 1, 2011-June 30, 2012) or as noted, contingent upon completion
of all state and local requirements. Salary and duties per Board Policy, Negotiated Agreement,
and Administrative Rules and Regulations.
A.
B.
Lori Lowman, Assistant Track Coach – Middle School ½, retroactive to March 5, 2012
Pulled out for separate vote after #11
Page 10 of 19
4-9-2012, ECSBOE Reg. Sess. Mins., cont.
9.
Employment – Certificated Staff – Substitute Teacher/Tutor
Employment of the following substitute teachers and tutors on a one-year limited contract for the
2011-2012 school year. Employment contingent upon certification, criminal background check,
and all applicable state and local requirements. Salary and duties per Board Policy and
Administrative Rules and Regulations with no fringe benefits.
A.
B.
C.
D.
10.
Employment – Non-Certificated Staff – Substitute Employees
Employment of the following substitutes for the 2011-2012 school year. Employment contingent
upon certification (if necessary), criminal background check, and all applicable state and local
requirements. Salary and duties per Board Policy and Administrative Rules and Regulations with
no fringe benefits.
A.
11.
Elizabeth Knasel
Lucas Krickenbarger
Daryl Michael
Chad Wensik
Mindy Black, Substitute Aide
Approval of Volunteers
The following volunteer for the 2011-2012 school year, contingent upon completion of all state
and local requirements, including criminal background check, if necessary.
A.
Betty Battista, Volunteer Softball Coach
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
8.B
#1112-199
Employment – Non-Certificated Staff
The following position has been posted and no certificated staff members have applied. Motion
was made by Mr. McKinney and seconded by Mr. Pool to employ the following nominee on a
one-year limited contract for the 2011-2012 school year (July 1, 2011-June 30, 2012) or as noted,
contingent upon completion of all state and local requirements. Salary and duties per Board
Policy, Negotiated Agreement, and Administrative Rules and Regulations.
B.
Corey Mowen, Assistant Track Coach – Middle School ½, retroactive to March 5, 2012
YEAS – McKinney, Parks, Pool, Renner. ABSTAIN – Mowen. President declared motion passed.
#1112-199A
12.
Post Temporary Positions
Motion was made by Mr. Parks and seconded by Mr. Mowen to approve the following temporary
positions to be filled as needed.
A.
One (1) maintenance helper at the rate of $8.00 per hour, not to exceed 40 hours per
week, for a maximum of 11 weeks; as needed from June 4 through August 17, 2012.
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4-9-2012, ECSBOE Reg. Sess. Mins., cont.
12.
Post Temporary Positions, cont.
B.
C.
Four (4) custodian helpers, at the rate of $8.00 per hour, not to exceed 40 hours per week,
for a maximum of 11 weeks; as needed from June 4, 2012 through August 17, 2012.
Two (2) transportation department helpers, at the rate of $8.00 per hour; not to exceed 40
hours per week for a maximum of 120 hours each; as needed June 22, 2012 through
July 13, 2012.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
13.
#1112-200
Approval of Job Creation
Motion was made by Mr. Pool and seconded by Mr. McKinney to approve the creation and filling
of the position of Director of Operations, and approval of the Job Description for the same.
(Attachment A of the agenda).
Discussion – There was agreement among the board members for the job description; however, they were
not in agreement with the “filling” of the position until figures are presented on the financial savings.
Motion was made by Mr. Pool to amend the previous motion by removing the words “and
filling”. Mr. McKinney seconded the motion to amend the previous motion by removing the
words “and filling”.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion to amend passed.
#1112-201
Vote on original motion, now amended, without the words “and filling”.
Discussion – Mr. Mowen wants discussion and clarification on item before the board.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared amended motion passed.
#1112-201A
14.
Rate Schedule for Substitute Non-Certificated Employees
Motion was made by Mr. McKinney and seconded by Mr. Mowen to approve the revised rate
schedule for substitute non-certificated employees, effective July 1, 2012 (Attachment B to the
agenda).
Discussion – Mr. Renner asked how much these figures are changing. Mr. Neavin replied “minimal”.
These are for classified subs. We are having difficulty getting or attracting these subs.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-202
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4-9-2012, ECSBOE Reg. Sess. Mins., cont.
15.
Section 504 Policies and Procedures
Motion was made by Mr. Mowen and seconded by Mr. McKinney to approve policies and
procedures for implementation of Section 504 of the Rehabilitation Act of 1973 during the
2012-2013 school year.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-203
16.
Ratification of Agreement
Motion was made by Mr. McKinney and seconded by Mr. Pool to approve the RATIFICATION
OF THE AGREEMENT TO TERMINATE THE FULL REQUIREMENTS NATURAL GAS SALES &
SERVICE AGREEMENTS WITH A MUTUAL RELEASE OF CLAIMS AND NATURAL GAS SALES &
SERVICE AGREEMENT WITNESSES
WHEREAS, The Southwestern Ohio Educational Purchasing Council (“EPC”), an
association of state funded, not for profit school districts, public libraries and independent
elementary and secondary schools has conducted a negotiation to terminate the existing
Full Requirements Natural Gas Sales & Service Agreement with EnergyUSA – TPC Corp.
relating to natural gas supply for schools, school districts and public libraries located in the
Columbia Gas of Ohio service area, the Vectren Energy Ohio service area and the Duke
Energy Ohio service area; and
WHEREAS, EPC has arranged for a natural gas supply program with Constellation
NewEnergy – Gas Division, LLC (“CNEG”) for schools, school districts and public libraries
located in the Columbia Gas of Ohio service area, the Vectren Energy Ohio service area
and the Duke Energy Ohio service area; and
WHEREAS, _Eaton School is a member in good standing of the EPC; and
WHEREAS, School Participant has reviewed The Agreement to Terminate the Full
Requirements Natural Gas Sales & Service Agreements with a Mutual Release of Claims
(the “Termination Agreement”) and the Natural Gas Sales & Service Agreement
(“Agreement”), both of which are attached hereto and incorporated as part of this
ratification;
NOW THEREFORE, in consideration of the premises and the mutual covenants and
other good and valuable consideration, School Participant agrees as follows:
1. School Participant hereby represents and warrants that it is a member in good
standing of EPC.
2. School Participant hereby acknowledges receipt of a copy of the Agreement and
Termination Agreement, and ratifies, accepts and agrees to comply with and be bound by
the Agreement and the Termination Agreement as if its signature appeared on both said
Agreement and Termination Agreement.
3. School Participant hereby appoints and authorizes EPC as its agent to act on
School Participant’s behalf in all matters regarding
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natural gas supply and related products and services. EPC has full and complete authority
to (i) engage in communication with CNEG in regard to the obligations within the Agreement
and any natural gas transactions, (ii) have access to all information, notices, billing data and
any other information relating to natural gas supply from CNEG, and (iii) act on School
Participant’s behalf to discuss, negotiate, execute and deliver binding natural gas
agreements and transaction confirmations involving the purchase of natural gas and related
products. School Participant acknowledges that School Participant shall remain responsible
for all obligations incurred on its behalf by EPC and School Participant will be bound by any
gas supply related agreements entered into by EPC on School Participant’s behalf as if
executed by School Participant directly.
4. School Participant hereby authorizes and agrees to the formation of a School
Implementation Committee as called for in the Termination Agreement and further
authorizes the School Implementation Committee to act on behalf of the School Participant
with respect to the implementation of the Termination Agreement and authorizes EPC to
appoint, at its sole discretion, a representative to the School Implementation Committee.
5. School Participant acknowledges and agrees that its ratification of the Agreement
and Termination Agreement shall not make or be construed to make the School Participant
liable for the unpaid balance of any other past or present member of the EPC natural gas
program.
6. This ratification shall obligate the School Participant to pay for any natural gas
supply or service obligations incurred on its behalf pursuant to the terms and conditions of
the Agreement and this ratification, and shall obligate the School Participant to pay for any
amounts due and owing by the School Participant to EnergyUSA – TPC Corp. in
accordance with the terms and conditions of the Termination Agreement.
7. The signatory parties to this ratification acknowledge and agree that the
Agreement and the Termination Agreement as attached hereto cannot be changed or
otherwise modified without the express written approval of EPC and ratification by the
School Participant.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-204
17.
Resolution to Grant Authority to the Eaton Community Schools Education Fund
Motion was made by Mr. Mowen and seconded by Mr. McKinney to approve the resolution to
GRANT AUTHORITY TO THE EATON COMMUNITY SCHOOLS EDUCATION FUND TO ACCESS
THE SITE INCLUDING PERTINENT RECORDS FOR THE PURPOSE OF SOLICITING REQUESTS
FOR QUALIFICATIONS.
WHEREAS, the Eaton Community Schools Board of Education (the “Board”) has
determined the need to develop an Athletic, Wellness and Arts Facility on the site of the
current high school and middle school (the “Facility”); and
WHEREAS, the Eaton Community Schools Education Fund (hereinafter called the “Fund”)
has expressed an interest in the funding, development and construction of the Facility for
the benefit of the community including the School District;
Page 14 of 19
WHEREAS, in order to determine the feasibility of developing the Facility, the “Fund”
desires the opportunity to seek out the services of architectural firms to develop plans
relevant to the construction of said Facility for future presentation to the Board; and
WHEREAS, the parties understand that future development of the Facility on the site will be
subject to additional approvals by the Board through formal agreement between the Board and
the “Fund”;
NOW, THEREFORE, BE IT RESOLVED that the Eaton Community Schools Board of Education
grants authority to the Eaton Community Schools Education Fund to access the site including
pertinent records for the purpose of soliciting Requests for Qualifications from architectural firms
and agencies qualified and experienced in the design of school athletic, arts, wellness, and
educational facilities, all in accordance with O.R.C. Sections 153.01 and 153.66.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-205
18.
Resolution to Issue Notice of Intent to Award Construction Contracts
Motion was made by Mr. McKinney and seconded by Mr. Mowen to approve the resolution
AUTHORIZING THE ISSUANCE OF A NOTICE OF INTENT TO AWARD MULTIPLE CONTRACTS
FOR WORK RELATED TO CONSTRUCTION OF THE NEW BRUCE ELEMENTARY SCHOOL
BILDING, THE NOTIFICATION OF SURETIES RELATED THERETO, AND AUTHORIZING THE
PRESIDENT AND THE TREASURER TO ENTER INTO SAID CONTRACT UPON COMPLIANCE
WITH ALL CONDITIONS PRECEDENT RELATED THERETO AND THE AUTHORIZATION TO
EXECUTE SAID CONTRACT IN CONNECTION THEREWITH.
WHEREAS, the Eaton Community School District, County of Preble, Ohio
(hereinafter called the “School District”), building program identifying classroom
facilities needs and basic project costs (hereinafter called the “Master Plan”) for the
Bruce Elementary School Project (the “Project”) has been approved by the Ohio
School Facilities Commission, State of Ohio (hereinafter called the “Commission”)
and Ohio Controlling Board, as authorized under Section 3318.36 of the Ohio
Revised Code (“O.R.C.”);
WHEREAS, the Eaton Community School District Board of Education (hereinafter
called the “Board of Education”) has issued its bond or notes as required under
Section 3318.80(A) and 3318.091, O.R.C. and deposited the proceeds thereof in the
Board of Education’s Construction Account as required by Sections 3318.80(B) and
3318.091, O.R.C.;
WHEREAS, the Board of Education has entered into an Expedited Local Partnership
Program Agreement with the Commission related to the Project pursuant to Section
3318.36, O.R.C. and a Classroom Facilities Assistance Program Agreement with the
Commission related to the Project pursuant to Section 3318.08, O.R.C.;
WHEREAS, the Board of Education has entered into an Expedited Local Partnership
Program Agreement with the Commission related to the Project pursuant to Section
Page 15 of 19
3318.36, O.R.C. and a Classroom Facilities Assistance Program Agreement with the
Commission related to the Project pursuant to Section 3318.08, O.R.C.;
WHEREAS, the Board of Education plans on utilizing qualified school construction
bond funds (“QSCB funds”) solely with respect to the Project and, pursuant to H.R. 2248, Subtitle G: Section 1601 of the ARRA, “prevailing wage” requirements will apply
to the Project;
WHEREAS, the Board of Education has contracted with a qualified professional
design firm, Fanning/Howey Associates, Inc. (hereinafter called the “Architect”), under
Sections 153.65 to 153.71, O.R.C., to prepare separate plans, specifications and
estimates of cost, and such data as the Board of Education deems necessary for the
Project and in compliance with the specifications set forth in the Commission’s Design
Manual, where applicable;
WHEREAS, the OSFC has retained a qualified construction management firm, Megen
Construction Company, Inc. (hereinafter called the “Construction Manager”), under
Sections 9.33, 9.331 and 9.332, O.R.C., related to constructability, logistics,
availability of materials and labor, and time requirements for construction, preliminary
budgets and possible economies;
WHEREAS, the Board of Education has appointed Thomas Doseck as its authorized
representative (hereinafter called the “Authorized Representative”) to act on its behalf
during the planning, bidding, award and construction phases of the Project;
WHEREAS, the Authorized Representative and Construction Manager, on behalf of
the Board of Education and with the assistance of the Architect, received sealed bids
at the time and place established for the receipt of bids for said Bid Packages in the
Notice To Bidders and opened and read aloud said bids immediately thereafter;
WHEREAS, the Authorized Representative and Construction Manager, with the
assistance of the Architect, have tabulated the bids received and advised the Board of
Education on the acceptance or rejection of any or all bids, alternates and budget
considerations;
WHEREAS, the Authorized Representative and Construction Manager, with the
assistance of the Architect, have reviewed all bids received and the Construction
Manager and Architect have conducted a responsible investigation of the apparent low
Bidders in compliance with Sections 153.12 and 3313.46(A)(6), O.R.C., and any other
authorizing provisions of law;
WHEREAS, the Board of Education now desires to award the construction contracts
for the Bid Packages set forth in Section 1 below (collectively, the “Contracts”) and to
Page 16 of 19
authorize the President and the Treasurer to enter into said Contracts upon
compliance with all conditions precedent related to the Improvements.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Education, that after careful
consideration and evaluation of the information before it:
Section 1. The Board of Education hereby accepts the recommendation of the
Construction Manager, Architect and Authorized Representative to award the Base
Bid and any Alternates for the Bid Packages for the Improvements to the bidders as
provided below as the lowest responsible bidders in compliance with Section
3313.46(A)(6), O.R.C., and any other authorizing provisions of law, contingent upon
compliance with all conditions precedent to contract execution:
Bid Package
General Trades
Casework
Fire Protection
Plumbing
HVAC
Electrical/Data
Lowest Responsible Bidder
Peterson Construction
FarnhamEquipmentCompany
Dalmation Fire
Frebco Industrial Piping
Feldkamp Enterprises
Chapel Electric
Kitchen Equip.
C&T Design
Total
Base Bid
$6,020,000
$ 206,175
$ 121,000
$496,500
$1,338,000
$1,797,444
$319,500
$10,298,619
Alternate
$162,800
$0
$0
$0
$32,000
$65,420
$0
$260,220
Total
$6,182,800
$206,175
$121,000
$496,500
$1,370,000
$1,862,864
$319,500
$10,558,839
Section 2. The Board of Education hereby authorizes the Construction Manager, on
its behalf, to forward a Notice of Intent to Award Contract for said Improvements, with
the appropriate Contract Form, to the lowest responsible bidders referenced in Section
1. The Construction Manager shall simultaneously notify the surety and agent of the
surety of said lowest responsible bidders of the intent to award pursuant to Section
9.32, O.R.C.
Section 3. Subject to the approval of the Board of Education construction counsel,
and upon compliance with all conditions precedent to execution of the Contracts, the
Board of Education hereby authorizes the President and Treasurer to sign said
Contracts.
Section 4. The Board of Education hereby authorizes the Treasurer to sign the
Certificate of Funds, upon execution of said Contracts, and attach to said Contracts a
copy of the Certificate of Funds.
Section 5. The Board of Education hereby authorizes the Construction Manager (at a
time determined appropriate by Construction Manager), after the Construction
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Manager’s receipt of said Contracts signed by the Contractors to forward a Notice to
Proceed for said Contracts.
Section 6. The Board of Education hereby authorizes the Treasurer, at the
appropriate time and with the assistance of the Board of Education construction
counsel, to prepare, and make available upon request, a Notice of Commencement
pursuant to Section 1311.252, O.R.C., prior to the performance of any work related to
said Contracts.
Section 7. The Board of Education hereby finds and determines that all formal
actions relative to the adoption of this resolution were taken in an open meeting of this
Board of Education, and that all deliberations of this Board of Education and of its
committees, if any, which resulted in formal action, were taken in meetings open to the
public, in full compliance with applicable legal requirements, including Section 121.22,
O.R.C.
Section 8. This resolution shall be in full force and effect from and immediately after
its adoption and shall supersede any prior resolution or act of this Board of Education
that may be inconsistent or duplicative with the provisions of this resolution.
Discussion – There was discussion among the board members regarding the chart in this resolution.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
19.
Resolution to Certify Local Share of Funds for Budget Adjustment Relating to the School
Construction Project
Motion was made by Mr. Mowen and seconded by Mr. McKinney to approve the resolution
AUTHORIZING THE TREASURER TO CERTIFY AVAILABILITY OF DISTRICT FINANCIAL
RESOURCES TO MEET THE LOCAL SHARE OF THE NEEDED BUDGET ADJUSTMENT
FOR THE SCHOOL CONSTRUCTION PROJECT.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
20.
#1112-207
Approve Contract with Montgomery County Educational Service Center
Motion was made by Mr. Pool and seconded by Mr. McKinney to enter into a contract with the
Montgomery County Educational Service Center for PASS for FY2013.
YEAS -- Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
21.
#1112-206
#1112-208
Approve Contract with Preble County Educational Service Center
Motion was made by Mr. Mowen and seconded by Mr. Pool to enter into a contract with the
Preble County Educational Service Center for services for FY2013.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-209
Page 18 of 19
4-9-2012, ECSBOE Reg. Sess. Mins., cont.
22.
SOITA Membership
Motion was made by Mr. Mowen and seconded by Mr. McKinney to approve district
membership in SOITA (Southwestern Ohio Instructional Technology Association) for the 20122013 school year.
Discussion – Mr. Pool questioned SOITA’s membership cost and how many of our staff are attending.
Would like to know the cost of Webcasting and when are they using it? The treasurer stated we used to
be able to buy vouchers for classes; however, that program is no longer available.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
23.
Amendment to the March 12, 2012 Resolution #1112-182
Motion was made by Mr. McKinney and seconded by Mr. Mowen to approve amending
Resolution #1112-182 of the March 12, 2012 Board Agenda to reflect the Employment of the
Treasurer will be effective July 1, 2012 through July 31, 2017.
YEAS -- Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
24.
#1112-211
Approval of Out-of-State Student Trips
Motion was made by Mr. Pool and seconded by Mr. Parks to approve the following out-of-state
student trips.
A.
B.
Junior Class, along with Ron Neanen, Jessica DeHart, Aaron Hemmert and Scott
Couch, to Indiana University East, Richmond, Indiana, on April 27, 2012.
Band students, along with Tracy Phillips and Paul Bingle, to Orlando, Florida,
March 31, 2013 thru April 5, 2013.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
25.
#1112-210
#1112-212
Surplus Items List
Motion was made by Mr. Mowen and seconded by Mr. McKinney to declare certain items as
surplus/obsolete and to dispose of them.
A.
87 various library books with outdated/obsolete information.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-213
EXECUTIVE SESSION
Motion was made by Mr. McKinney and seconded by Mr. Pool to convene executive session for the
purpose of discussing employment of a public employee. Invited in to the executive session were Mr.
Neavin, Mrs. Dodson, Mr. Couch, Mr. Hughes, Eaton Schools’ legal counsel and possibly the OEA
representative, Mr. Dudas and his representatives. YEAS – Mowen, McKinney, Parks, Pool, Renner.
President declared motion passed.
#1112-214
President convened executive session at 7:40 p.m.
President resumed open session at 9:43 p.m.
Page 19 of 19
4-9-2012, ECSBOE Reg. Sess. Mins., cont.
TERMINATION OF EMPLOYMENT
Motion was made by Mr. McKinney and seconded by Mr. Mowen to approve the termination of
employment of the following classified staff member effective immediately.
A.
Jim Dudas, Special Education Aide
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed.
#1112-215
ADJOURNMENT
Motion was made by Mr. McKinney and seconded by Mr. Mowen to adjourn the meeting.
YEAS – Mowen, McKinney, Parks, Pool, Renner. President declared motion passed and meeting was
adjourned at 9:45 p.m.
#1112-216