MINUTES
Board and Council
October 1, 2011
St. John’s Church
2351 Pleasant Grove Blvd.
Roseville 95747
Present:
Members of the Board:
The Rt. Rev. Barry Beisner, Rebecca Freie, The Rev. Cliff Haggenjos, Lynn Hill, Suzanne
Phinney, Jim Sargent, Lynn Zender, Charles Mack (Chancellor)
Members of the Council:
Carlton Allen, Robert Hall, George Henry, The Rev. Lucretia Jevne, The Rev. Susan Plucker,
The Rev. Jeff Frost (Dean), Charlie Chapman, Margaret Dunning, The Rev. John Mangels,
The Rev. Deacon Cindy Long, The Rev. Phil Reinheimer,
Staff:
Cassie Bangerter, Jenifer Campo, The Rev. Canon Britt Olson, Canon Bobbi Yeo
Absent:
Members of the Board:
The Rev. Deacon Dave Ferrell, Stephen Lawrence, Tom Ewart (Treasurer)
Members of the Council:
The Rev. Canon Christopher Seal, The Rev. Ron Griffin (Dean), The Rev. Jeanne Forte (Dean),
The Rev. Craig Kuehn (Dean)
I.
Call to Order
II.
Opening Prayer
+BLB
+BLB
III.
Minutes:
a. June 18, 2011 Board/Council
Haiti campaign will roll out during Convention and conclude during Epiphany
Delete Julian’s Rest bullet
(Sargent, Phinney) approve as corrected
b. July 30, 2011 Council
(Allen Jevne) approve as written
c. August 17, 2011 Board
(Sargent, Zender) approve as written
d. August 31, 2011 Board/Council
Correct title to Board and Council
(Haggenjos, Zender) approve as corrected
IV.
Bishop’s Report

+BLB
The Bishop offered thanks for the card celebrating his fifth year of episcopate. Bishop
thanked and recognized Canon Britt Olson and Canon Bobbi Yeo for their extraordinary
contributions to those five years, and also recognized the accomplishments of the Board



V.




VI.





and Council. He recalled the shift in culture that we have undergone while still staying
together.
Structure – TEC is considering a proposal for restructuring proposed by Bp. Stacy Sauls,
the new COO. Bp. Beisner may raise a resolution at the Diocesan Convention related to
this idea.
Future Site Committee has begun to meet. We need a business office with connectivity
and technology for distance meetings; we do not need a meeting center. We also need
to be near a major airport and major transportation arteries. The goal is to finalize a
plan by this time next year.
Recent natural disasters such as earthquakes, tsunamis and floods point up the need for
disaster planning.
Canon to the Ordinary
B. Olson+
A program called Start Up, Start Over for small churches (less than 75 ASA) is holding a
conference in Williamsburg, VA in December, and we have scholarship funds available
for those who wish to attend. Board and Council members are encouraged to promote
this conference. Requirements: there must be a team from a congregation, a focus issue
to be addressed, and a summary report must be written afterward.
Bishop Beisner is working with Holy Cow Consulting on a survey to be sent to all
leadership in the diocese, to provide data from which we can evaluate the direction of
the Diocese in relation to our strategic priorities. It will be launched at Convention and
the results will be available in January. Congregational Vitalization is soliciting input on
the survey questions from Board and Council members.
GotoMeeting was very successful as a meeting tool at St. John’s, Petaluma when
planning for the survey process.
Rocklin has called a new Vicar which will be announced tomorrow. Ft. Bragg is looking
at finalists for half-time Priest in Charge. Vacaville is finalizing a three-quarter Interim
Rector. Tyler Strand is retiring from Healdsburg at the end of this year.
Canon for Administration and Finance
B. Yeo/C. Bangerter
Financials – fire accounting was finalized in July in preparation for the audit which is
currently underway. All revenue and expenses from the fire, even those experienced
this year, are attributed to October of 2010.
Budget to Actual – apportionment shows a 5% decrease from the prior year. Earnings
on the corpus and other investments have yielded returns better than expectations.
However, in August and September they have suffered due to market losses.
AR and notes receivable – all churches qualified for the 2009 portion of Jubilee
forgiveness, have successfully complied with requirements and the remaining 50% of
2009 apportionment has been converted into notes. Questions remain about the
Paradise loans, and Jim Sargent will follow up with Steve Huffman of the EMT. Quincy is
up to date on apportionment and began making payments on the Missionary Advance
Fund loan since the August meeting.
Audit – field work commenced this week on the 2010 audit. It went well, and next
year’s audit will occur on time during the first quarter of next year. Results will be
available at the December Board and Council meeting.
Congregation Range Sheet – Employee Practices and Benefits does not recommend a
COLA. The range sheet was approved (Zender, Hall MSC.)

VII.
Redway loan – this is a diocesan (mortgate) loan, not an endowment loan. The
borrowers should have been paying principle and interest as of January 1, 2011. Due to
disruption from the fire, that fact was not discovered until June. Accounting’s proposal
is for the borrowers to begin to pay amortized principle and interest as of Jan. 1, 2012.
Approved (Zender, Mack MSC)
Foundation Funding
J. Sargent/B. Yeo
The question for this discussion is whether to restore full funding to the Foundation.
The trust document that governs the Trust gives authority give half the earnings to 1)
the corpus, 2) purchase of property for mission foundation, or 3) to fund the
Foundation, In 1991 it added the words “until the Foundation becomes self-supporting”
which they are not. It was felt that a grant back from the Foundation was the best way
to work toward being self-sufficient. The feeling now is that Foundations are not by
nature self-supporting, and they would like to continue to be partially funded by half of
the proceeds of the trust. They have revised their budget, dispensing with the position
of Executive Director and proposing a half-time position to build and maintain a
database for fund-raising purposes. They have also put together an expanded menu of
services that they propose to offer to the diocese. Their performance would need to be
evaluated, perhaps on a quarterly basis. It was resolved to create a committee from the
Board and Council that will meet quarterly with the President and at least one
additional member of the Foundation Board to evaluate their performance. Committee
members will be named in December. (Mack, Mangels MSC)
VIII.











Diocesan Budget
B. Yeo
Emergent ministries – request a grant of $30 K from the earnings of the Burnett Fund
for this item.
Half-time ministry development coordinator is funded.
Reserves for employee incentive increase are included.
Decrease from $12K to $4K for Province VIII support, at the request of the Bishop.
Communications was increased by just under $6K in order to add 5 hours/week to the
Communications Director part-time position from 20 to 25 hours.
$20K was netted out of apportionment to account for next year’s 2% Jubilee rebate to
congregations which qualify.
We will no longer see a grant back from the Foundation.
Las Cascadas has been turned over to the Julian’s Rest consortium and costs associated
with it are removed. A pending offer on Maidu Meadow, if it succeeds, will further
reduce expenses by $14K.
Bottom line of the budget is less than $1,000 from balanced
Margaret Dunning has requested an additional $600 for disaster planning, to cover
travel throughout the deaneries to coordinate representatives This would bring the
deficit up to just below $1500.
A merit increase for Canons Olson and Yeo is under consideration. The Board and
Council determined not to provide merit increases at this time. Rather, an increase for
the Bishop would be at the discretion of the Standing Committee. Merit increases for
other staff would be at the request of the Bishop, following performance evaluations
and subject to the availability of funds within the constraints of a balanced budget. A
motion was made by Freie, second Mangels to direct the Budget Committee to


IX.
X.
reduce expenses on items in the 2012 budget to provide an appropriate fund for
merit increases for the Office of the Bishop staff. The motion carried. It was
requested that this review be concluded by the December Board meeting with a
recommendation at that time for an amount to be added to the budget for staff merit
increases.
The Jubilee reserve, which is an estimate, will be lowered by $1500 in order to balance
the budget, and with that adjustment it was resolved to pass the budget as written (Hall,
Mangels MSC.)
Canon Yeo requests that part of the funds set aside in this year’s budget to pay for
Quickbooks training can be used to engage Gilbert & Associates to simplify our audit
procedures as regards congregations.
Committee Reports since 8/17/2011
As written
Camp Noel Porter Quiet Title
L. Zender
The Diocese has received an offer of pro bono legal services from Jennifer Schaller to
obtain quiet title to a stretch of property that is owned by the railroad and runs through
Camp Noel Porter. A motion was made and approved to accept the offer and provide
funding for needed expenses. (Hill, Phinney MSC)
XI.
Fuel tank in Yreka
L. Zender
A bid from Lawrence & Associates asks for $14,244 to clean up the area of the fuel tank
by Dec. 30, 2011. These funds will come from the net proceeds of the sale of Weed
House and closure of St. Mark’s. A motion to approve the contract with Lawrence &
Associates to undertake this work carried (Mack, Hill MSC.)
XII.
Haiti Appeal
C. Haggenjos+
The collection taken at the consecration of St. John’s, Roseville totaled over $1800 and
was graciously allocated by the Bishop to the Rebuilding in Haiti fund. Cliff Haggenjos,
Paul Frazee, Jerry Harner, Laura Delany and Lucretia Jevne are committee members. We
are looking for a couple more to join. The fundraising will be kicked off at Diocesan
Convention, and will take place at the parish level, running for 12 weeks concluding
during Epiphany.
XIII.
Motion for Closed Congregations
C. Haggenjos+
A motion was put forward suggesting that when a congregation closes, the remaining
funds should be used for emerging ministries. (Haggenjos, Freie) Lynn Zender would
rather see any such funds reserved to offset the costs involved in closing other
congregations. Bobbi Yeo suggested the endowment fund as another option for
investing such funds. No action was taken, but it was suggested that a smaller group
discuss this further and come back with a recommendation.
XIV.
Rohnert Park property
B. Olson+
A motion was made (Zender, Hill) to replace the roof at a cost not to exceed $40K, which
will come from Grants and Contingencies in the current operating budget plus
additional reserves.
It was moved and accepted (Haggenjos, ) to table the decision until further questions
are answered.
Further questions were called for:
What does a realtor familiar with that area recommend?
Whether or not we can take over the rental income from the property?
XV.
St. John’s School Loan Restructure
J. Sargent
The school has three options for leases, the most attractive being located on the Hewlett
Packard campus, but that option has become too risky. The other two buildings are in
Rocklin. No lease yet for the next academic year. The issue was tabled until the
December meeting (Sargent, Haggenjos MSC)
XVa.
Bishop Beisner marked the departure from the Board of Jim Sargent, Lynn Zender, and
Rebecca Freie and from the Council of Carlton Allen, Charlie Chapman, John Mangels,
and Christopher Seal. Remarks were shared from the departing members.
XVI.
Closing Prayer
Next meeting: Saturday, Dec. 3 at Trinity Cathedral
+BLB