Matakuliah : F0712 / Lab MS Access
Tahun
: 2007
Dokumentasi Sistem Dengan Flowchart
Pertemuan 01 s.d 02
Basic Rules of Flowcharting - I
• 1) The flow begins at the upper left-hand corner of the sheet and
generally moves from left to right and from top to bottom
• 2) All steps are clearly presented in a sequence, or a series of
sequences. No obvious gaps in the procedure should be present
• 3) Symbols are used consistently throughout. Thus the symbol for
manual processing (an inverted trapezoid) should appear each time
a clerk performs a step in the procedure
• Examples: What is what?
Bina Nusantara
Figure 2-9
Basic Rules of Flowcharting - II
• 4) The dispositions of all documents and reports are shown. In fact,
the final “resting place” of every copy of every of every prepared
document should be specified. Typical dispositions include placing
documents in files, sending documents to outside parties such as
customers, forwarding documents to connecting procedures (such
as a general ledger procedure), and distributing reports to
managers. If the disposition consists of destroying a document,
this action may be represented in the manner shown below:
From prior
processing
Bina Nusantara
Figure 2-9 - continued
Source Document
Destroy
Basic Rules of Flowcharting - III
• 5) The “sandwich” rule is consistently applied. This rule
states that a processing symbol should be sandwiched
between an input symbol and an output symbol, in the
manner shown below:
Input
document
Bina Nusantara
Figure 2-9 - continued
Manual
Process
Output
document
Basic Rules of Flowcharting - IV
• 6) When a document crosses an organizational line within the
flowchart, the document is pictured again in the new organizational
unit. However, the repetition is not usually necessary in some
instances if the organizational units are adjacent
• 7) All symbols contain a brief but specific label written inside the
symbols
• 8) Multiple copies of documents are drawn as an overlapping group
and are numbered in the upper right-hand corners; these numbers
remain the copies during their flows through the procedure
Bina Nusantara
Figure 2-9 - continued
Basic Rules of Flowcharting - V
• 9) Added comments are included within annotation symbols and are
attached to appropriate symbols, such as the processing symbols
to which the comments are related
• 10) Ample connections (cross-references) are provided. The
symbols used in forming the connections depend on the situation.
Thus, if two sheets are needed to to contain the flowchart, the
flows between pages are formed by off-page connector symbols. In
those cases where the procedure being flowcharted links to an
adjoining procedure, the connection can be formed by a terminal
symbol
Bina Nusantara
Figure 2-9 - continued
Basic Rules of Flowcharting - VI
• 11) Exceptional Occurrences, such as back orders, are clearly noted.
They may appear as (i) comments within annotation symbols, (ii)
separate flowcharts, with references to the main flowchart, or (iii)
decision branches, as shown below:
Reject
Order
From prior
processing
Customer
Credit
Satisfactory?
Accept
Order
Rejection
Letter
Acknowledgement
Sales Order
Bina Nusantara
Figure 2-9 - continued
To Customer
To Customer
To sales Order
Processing
Contoh Penggambaran Flowchart
Sebuah perusahaan dagang sedang merancang suatu Sistem Informasi
Pembelian Barang. Bagian – bagian yang terlibat adalah Bagian
Gudang dan Bagian Pembelian. Sistem tersebut melalui tahap –
tahap tertentu yang saling berhubungan.
Diasumsikan sistem tersebut telah memiliki file master pemasok dan
file master persediaan.
Buatlah flowchart setiap tahap tersebut, kemudian gabungkan setiap
tahap hingga membentuk flowchart secara keseluruhan.
Bina Nusantara
Contoh Penggambaran Flowchart
Sistem informasi pembelian dimulai
oleh Bagian Gudang yang
memberikan Surat Permintaan
Pembelian (SPP) ke Bagian
Pembelian. Bagian Pembelian
setelah menerima dokumen SPP
kemudian memasukkan data
pembelian ke komputer secara
manual. Setelah menginput,
dokumen SPP diarsipkan (simpan
secara manual) berdasarkan nomor
SPP.
Bina Nusantara
User Bagian Pembelian
SPP
Input data
pembelian
N
Contoh Penggambaran Flowchart
Atas input yang dilakukan oleh Bagian Pembelian, sistem
tersebut secara otomatis membuat record pembelian
dalam file pesanan pembelian sementara yang mengacu
pada file master pemasok dan file master persediaan.
Record tersebut disimpan dalam file transaksi pesanan
pembelian.
User Bagian
Pembelian
File Mater Pemasok
SPP
Input data
pembelian
Buat record pembelian
(otomatis)
File Mater
Persediaan
N
Bina Nusantara
File Pesanan
(sementara)
Contoh Penggambaran Flowchart
Pada akhir hari sistem akan mencetak dokumen Surat
Pesanan Barang (SPB) sebanyak 5 rangkap
berdasarkan File Pesanan (sementara) tersebut.
Kelima rangkap tersebut akan diperiksa
berdasarkan SPP yang telah diarsip menurut nomor
urut sebelum proses ini. Kelima rangkap tersebut
SPB akan diperiksa dan ditanda-tangani oleh
manajer pembelian.
Gambar 
Bina Nusantara
Contoh Penggambaran Flowchart
User Bagian
Pembelian
File Mater Pemasok
SPP
Input data
pembelian
Buat record pembelian
(otomatis)
File Mater
Persediaan
N
File Pesanan
(sementara)
Cetak Pesanan
Pembelian
pada
akhir hari
5
oleh manajer
pembelian
Periksa dan
ditanda-tangan
4
3
2
1
Bina Nusantara
Contoh Penggambaran Flowchart
Selanjutnya SPB rangkap ke-1 diserahkan ke
pemasok, rangkap ke-2 ke bagian penerimaan
barang, rangkap ke-3 ke bagian hutang,
rangkap ke-4 ke bagian gudang sebagai pihak
yang meminta barang, sedangkan rangkap ke5 diarsipkan berdasarkan nomor urutnya.
Gambar 
Bina Nusantara
Contoh Penggambaran Flowchart
User Bagian Pembelian
File Mater Pemasok
SPP
Buat record pembelian
(otomatis)
Input data
pembelian
File Mater Persediaan
File Pesanan
(sementara)
N
Cetak Pesanan
Pembelian
oleh manajer
pembelian
5
Periksa dan
ditanda-tangan
4
3
2
1
5
4
N
3
2
1
Pemasok
Bina Nusantara
Bagian Penerima
Barang
pada
akhir hari
Bagian Hutang
Bagian Penerima
Barang
Contoh Penggambaran Flowchart
Selanjutnya SPB rangkap ke-1 diserahkan ke
pemasok, rangkap ke-2 ke bagian penerimaan
barang, rangkap ke-3 ke bagian hutang,
rangkap ke-4 ke bagian gudang sebagai pihak
yang meminta barang, sedangkan rangkap ke5 diarsipkan berdasarkan nomor urutnya.
Gambar 
Bina Nusantara
Contoh Penggambaran Flowchart
User Bagian
Pembelian
File Mater Pemasok
SPP
Buat record pembelian
(otomatis)
Input data
pembelian
File Mater
Persediaan
File Pesanan
(sementara)
N
Cetak Pesanan
Pembelian
oleh manajer
pembelian
5
Periksa dan
ditanda-tangan
4
3
2
1
5
4
N
3
2
1
Pemasok
Bina Nusantara
Bagian Penerima
Barang
pada
akhir hari
Bagian Hutang
Bagian Penerima
Barang