By: Wilmer Arellano FIU
Summer 2012

• E-mails
• Introduction to Proposal Style
• General Recommendations
▫ Section Headings
▫ References
• Title Page

• One of the most impressive sites regarding technical writing.
▫http://owl.english.purdue.edu
/
• I encourage you to visit this Website. Purdue University’s Online
Writing Lab (OWL)
• IEEE (2006) TRANSACTIONS, JOURNALS, AND LETTERS,
Information for Authors. Retrieved January 10, 2008 from IEEE Web site:
▫ http://www.ieee.org/portal/cms_docs/pubs/transactions/auinfo03.pdf
• C.W. POST CAMPUS APA Citation Style. Retrieved January 10, 2008 from Long Island University Web site:
▫http://www.liunet.edu/cwis/cwp/library/workshop/citapa.htm

• When you e-mail me please:
▫ Copy all your team members
▫ Include team ID and course # in the subject
▫ Include all the team names in the signature

• Technical reports are used to communicate the results of:
▫ research,
▫ field work,
▫ proposals and other activities.
• Often, a report is the only concrete evidence of your work.
• The quality of the project may be judged directly by the quality of the writing.
• Most technical reports contain the same major sections , although the names of the sections vary widely, and sometimes it is appropriate to omit sections or add others.
• Always check for specific requirements and guidelines before beginning to write your research report.

• Use template at:
IEEE modified doc

• Do not start with a Figure, a Table or a Result
• You are not writing for yourself
• You are not writing for your instructor
• You are writing for somebody you don’t know

• When Possible use bulleted or numbered lists to highlight different ideas, topics or other Items.
▫ See next examples

• When you write for yourself
▫ Go to Publix

• When you write for somebody you know
▫ Go to Publix and buy milk, bread, ham and sodas

• When you write for somebody you don’t know

I.
PUBLIX’S LIST
Dear reader, to make things easier for you, I prepared this detailed explanation about what groceries are required. We need to buy groceries for two different purposes, for the trip we will start tomorrow and for mom who will stay home. Please do not go to Win-Dixie that we know has great prices, as we want to take advantage of today’s specials at Publix. In addition to that, our friend Joe works there and he will help you with the brands we like. This is what we require.
A.
For mom staying home
Please buy:
1.
1 pack of six Coca Cola 0
2.
1 Sour dough bread
B.
For our trip
We require more because as we are a group of 4
Please buy:
1.
3 packs of six Coca Cola 0
2.
1 Loaf of sandwich bread
3.
2 pounds of ham
Finally, please leave our purchases in the porch and mom’s in the kitchen. Thank you very much for your kindness.

I.
HEADING
Introductory paragraph:
Explaining what you want to do, methods to be used, data, information sources, etc.
Body:
Providing all the detail, figures, tables, explanations, etc.
Important, any figure, table, etc, must be explained in the text use” In Figure 7” rather than “the figure bellow”.
Concluding paragraph:
Explaining what was learned or obtained and linking to the next Section

• When Possible use bulleted or numbered lists to highlight different ideas, topics or other Items.

IV. MULTI DISCIPLINARY ASPECTS
Our team consists of four members, Mary Smith, Peter Scott, John Martinez and
Alex Miller. Since the autonomous landing RC airplane consists of hardware, software and aeronautic implementations it is necessary to form a team with multidisciplinary areas of engineering.
Mary is majoring in Computer Engineering with a strong background in computer science and math. Mary has a great interest in aviation and holds a commercial pilot’s license. In obtaining a CPL she studied various subject areas such as aerodynamics, radio aids, instruments, navigation, meteorology and flight planning which will contribute to our proposed project. Peter is majoring in
Electrical Engineering he has held many leadership positions on campus and is founder of a fraternity at University Park.. His Interests include financial algorithms, robotics, Linux hacking, and RC devices. John is majoring in
Computer Engineering with strong leadership skills along with good technical skills developed by extensive experience in areas such as CAD, project management, database applications. He is an electronics and gadget enthusiast. In addition, experience in other disciplines such as civil engineering adds a valuable perspective to the projects the group will undertake. Alex is majoring in Computer
Engineering with a great deal of experience with networking gained while working at a law firm for 5 years. He was responsible for setting up the network and maintaining it if any problems aroused.

IV. MULTI DISCIPLINARY ASPECTS
Our team consists of four members, Mary Smith, Peter Scott, John Martinez and
Alex Miller. Since the autonomous landing RC airplane consists of hardware, software and aeronautic implementations it is necessary to form a team with multidisciplinary areas of engineering.

Mary is majoring in Computer Engineering with a strong background in computer science and math. Mary has a great interest in aviation and holds a commercial pilot’s license. In obtaining a CPL she studied various subject areas such as aerodynamics, radio aids, instruments, navigation, meteorology and flight planning which will contribute to our proposed project.

Peter is majoring in Electrical Engineering he has held many leadership positions on campus and is founder of a fraternity at University Park.. His
Interests include financial algorithms, robotics, Linux hacking, and RC devices.

John is majoring in Computer Engineering with strong leadership skills along with good technical skills developed by extensive experience in areas such as CAD, project management, database applications. He is an electronics and gadget enthusiast. In addition, experience in other disciplines such as civil engineering adds a valuable perspective to the projects the group will undertake.

Alex is majoring in Computer Engineering with a great deal of experience with networking gained while working at a law firm for 5 years. He was responsible for setting up the network and maintaining it if any problems aroused.

• Primary section headings within papers are enumerated by Roman numerals and are centered above the text. For the purpose of typing the manuscript only, primary headings should be capital letters.
Sample:
I. PRIMARY HEADING
(TEXT)
• Secondary section headings are enumerated by capital letters followed by periods (“A.”, “B.”, etc.) and are flush left above their sections. The first letter of each word is capitalized. In print the headings will be in italics. Sample:
A. Secondary Heading
(TEXT)

• Tertiary section headings are enumerated by Arabic numerals followed by a parenthesis. They are indented, run into the text in their sections, and are followed by a colon. The first letter of each important word is capitalized. Sample:
1) Tertiary Heading: (TEXT)
• Quaternary section headings are rarely necessary but are perfectly acceptable if required. They are identical to tertiary headings except that lowercase letters are used as labels and only the first letter of the heading is capitalized. Sample:
a) Quaternary Heading: (TEXT)

• Title
• Abstract
• Conclusions
• Introduction
• The last three are the last to be written

• The title page contains several main pieces of information
1.
Project Title
2.
Team Number
3.
Student team member names and their Panther ID
4.
University and Department.
5.
The name of the person for whom the report has been prepared.
6.
Course No. and Name
7.
Semester
8.
Date Submitted

•Double click on the white area of this slide to open the Word page that contains the
Title Page.
•Copy the entire Title
Page and paste it into a new Word 2007 document.
•My example does not have any formatting.
Please use some creativity here
Department of Electrical and Computer Engineering
EEL-4920 – Senior Design I
Spring 2009
GPS Oriented Autonomous Car (GOAC)
Team Number 17
Team Member 1
Team Member 2
Team Member 3
Team Leader 4
Senior Design II Proposal
Submitted to:
Senior Design I Instructor: Professor Wilmer Arellano
Mentor: Dr. John Smith
04/20/2009

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Copy and Paste the outline into your document last page
Delete information regarding to
Title page
Make sure you have the most current version
 http://web.eng.fiu.edu/~arellano/4010/Lectur e%20II/Proposal%20Outline.doc
SENIOR II PROPOSAL OUTLINE
Title page and Contents
Title Page
Table of Contents
List of Tables
List of Figures
ACKNOWLEDGEMENT
ABSTRACT
I. EXECUTIVE SUMMARY
II. PROBLEM STATEMENT
A. Project Objectives
B. Constraints
III. ASSUMPTIONS AND LIMITATIONS.
A. Assumptions
B. Limitations
IV. NEEDS FEASIBILITY ANALYSIS
A. Needs Analysis
B. Feasibility Analysis
V. RISK ANALYSIS
VI. OPERATING ENVIRONMENT
VII. INTENDED USER(S) AND INTENDED USE(S)
A. Intended user(s).
B. Intended use(s).
VIII. BACKGROUND
IX. INTELLECTUAL PROPERTY CONSIDERATIONS
X. STANDARDS CONSIDERATIONS
XI. HEALTH AND SAFETY CONSIDERATIONS
XII. ENVIRONMENTAL CONSIDERATIONS
XIII. SUSTAINABILITY CONSIDERATIONS
XIV. MANUFACTURABILITY CONSIDERATIONS
XV. ETHICAL CONSIDERATIONS AND SOCIAL IMPACT
XVI. CONCEPT DEVELOPMENT
A. Different Solutions
1) Advantages
2) Disadvantages
XVII. END PRODUCT DESCRIPTION AND OTHER DELIVERABLES
A. End Product Description
B. Functions
C. Specifications
D. Other Deliverables
XVIII. PLAN OF ACTION
A. Statement of Work (SOW)
B. Work Breakdown Structure (WBS)
C. Project Milestones
D. Gantt Charts
XIX. MULTIDISCIPLINARY ASPECTS
XX. PERSONNEL
XXI. BUDGET
XXII. RESULTS EVALUATION
XXIII. LIFE-LONG LEARNING
XXIV. CONCLUSION
XXV. REFERENCES
XXVI. APPENDICES
A. Team Contract
B. Intellectual Property Contract
XXVII. SENIOR DESIGN II - PROCEDURES

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Remove all numbering and formatting
Select the whole outline and click
Style Normal
ACKNOWLEDGEMENT
ABSTRACT
I.
II.
EXECUTIVE SUMMARY
PROBLEM STATEMENT
A. Project Objectives
B. Constraints
III. ASSUMPTIONS AND LIMITATIONS.
A. Assumptions
B. Limitations
IV. NEEDS FEASIBILITY ANALYSIS
A. Needs Analysis
B. Feasibility Analysis
V. RISK ANALYSIS
VI. OPERATING ENVIRONMENT
VII. INTENDED USER(S) AND INTENDED USE(S)
A. Intended user(s).
B. Intended use(s).
VIII. BACKGROUND
IX. INTELLECTUAL PROPERTY CONSIDERATIONS
X. STANDARDS CONSIDERATIONS
XI. HEALTH AND SAFETY CONSIDERATIONS
XII. ENVIRONMENTAL CONSIDERATIONS
XIII. SUSTAINABILITY CONSIDERATIONS
XIV. MANUFACTURABILITY CONSIDERATIONS
XV. ETHICAL CONSIDERATIONS AND SOCIAL IMPACT
XVI. CONCEPT DEVELOPMENT
A. Different Solutions
1) Advantages
2) Disadvantages
XVII. END PRODUCT DESCRIPTION AND OTHER DELIVERABLES
A. End Product Description
B. Functions
C. Specifications
D. Other Deliverables
XVIII. PLAN OF ACTION
A. Statement of Work (SOW)
B. Work Breakdown Structure (WBS)
C. Project Milestones
D. Gantt Charts
XIX. MULTIDISCIPLINARY ASPECTS
XX. PERSONNEL
XXI. BUDGET
XXII. RESULTS EVALUATION
XXIII. LIFE-LONG LEARNING
XXIV. CONCLUSION
XXV. REFERENCES
XXVI. APPENDICES
A. Team Contract
B. Intellectual Property Contract
XXVII. SENIOR DESIGN II - PROCEDURES

ACKNOWLEDGEMENT
ABSTRACT
EXECUTIVE SUMMARY
PROBLEM STATEMENT
Project Objectives
Constraints
ASSUMPTIONS AND LIMITATIONS.
Assumptions
Limitations
NEEDS FEASIBILITY ANALYSIS
Needs Analysis
Feasibility Analysis
RISK ANALYSIS
OPERATING ENVIRONMENT
INTENDED USER(S) AND INTENDED USE(S)
Intended user(s).
Intended use(s).
BACKGROUND
INTELLECTUAL PROPERTY CONSIDERATIONS
STANDARDS CONSIDERATIONS
HEALTH AND SAFETY CONSIDERATIONS
ENVIRONMENTAL CONSIDERATIONS
SUSTAINABILITY CONSIDERATIONS
MANUFACTURABILITY CONSIDERATIONS
ETHICAL CONSIDERATIONS AND SOCIAL IMPACT
CONCEPT DEVELOPMENT
Different Solutions
Advantages
Disadvantages
END PRODUCT DESCRIPTION AND OTHER DELIVERABLES
End Product Description
Functions
Specifications
Other Deliverables
PLAN OF ACTION
Statement of Work (SOW)

•Click on the pull down arrow of the citation button.
•Insert new Citation Source so that a reference that you enter here will appear automatically in the table of references
•Leave Template style for citations

•Follow the format:
•LastName1, Name1; LastName2, Name2; etc.

VIII.
BACKGROUND
In this section we will review three different projects that curabitur sit aenean. Dui massa quam, torquent lacus dolor lacus malesuada lacinia aliquam, arcu magna augue amet, vestibulum morbi urna aliquam non montes mi, commodo a amet. Sapien ut quisque elit sed est aliquam, eu maecenas dictumst ligula dolor, at integer morbi, praesent odit molestie morbi elementum nulla. Placerat lorem tincidunt tortor arcu. Tempor in a ad nulla egestas, in felis aliquet magna eleifend semper suscipit, in ac, maecenas rutrum a viverra. Massa sed id velit risus, nobis convallis dictum mauris, aenean ut, auctor sed fusce wisi ut.
A.
Autonomous Airplane
This project was accomplished by John Smith and Alfred White at ABC University in 2001 [1].
Integer suspendisse et diam sed feugiat erat, integer integer id mi viverra nibh ipsum, posuere justo volutpat posuere pellentesque. Fusce quam, blandit orci dapibus ipsum massa, in dis. Dignissim iaculis sed nulla auctor. Eget eleifend sit phasellus, sed lorem a aliquet eu venenatis nibh, euismod massa class quam pharetra amet nostra. In general it is not necessary to mention the authors of a reference but in this case they are relevant to the context.
•Put the cursor where you want to add a citation

•This time click the Citation button in the center and then select the citation from the list.

•Insert figure and table captions so they will appear automatically in the list of figures


Go to the first page, click somewhere on it and from the Insert Menu select Page number

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Go to the first page, click somewhere on it and from the Insert Menu select Page number
(Make sure to use the pull down arrow)
 This will number both sections of the document

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Now click just before the first letter of each chapter and from the insert menu select Format Page Numbers
This will give different number format for the chapters

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Go to the title page and double click on the page number
Follow instructions in the next slides

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In the same menu, select Format Page
Numbers


Select lower case roman numbers:

• i, ii, ii
This concludes page numbering

List of Figures
List of Tables

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You must have a blank page after the Title Page
Insert six line feeds and position the cursor in the first one
From the References Menu select Table of Contents
This will insert your Table of Contents

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Position the cursor in the third of the line feeds
In the same page and from the same menu select Insert List of Figures
This will insert your List of Figures

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This same exact procedure is used to insert the List of Tables
Select Table from the Pull Down


Click on the References Page and insert the references


This procedure will create an extra heading, delete it

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The table of Contents, The List of Figures,
List of Tables and the References must be updated manually when you change your document
Right click on each table and select
Update Field
Later select Update Entire Table if you are offered the option