GIRL GUIDES OF CANADA – THOMPSON NICOLA AREA
GUIDELINES 2012
On November 26, 2011 the following guidelines of Girl Guides of Canada, Thompson
Nicola Area Council were accepted by Thompson Nicola Area Council.
1. Membership fees:
Area Council will pay the first year Link membership for any Ranger who is not moving
on to another branch in Guiding and has requested to be a Link member.
2. Cookies:
Area’s portion of cookie sales for 2012 is as follows:
 Classic (spring): $4.50 per case
 Chocolately-Mint (fall): $1.50 per case
 Girl subsidy - $0.75 per case
3. Assistance:
 All Area members participating in Girl Guide of Canada sponsored events who
apply to Area Council for event assistance will be eligible for consideration. The
amount of assistance provided will be based on the availability of funds and other
criteria determined by the application content. Members who have completed an
Area selection process to participate in the event will have priority over members
where the criteria to participate is membership in the unit. The committee must
receive applications for assistance by May 15 or October 15 of the applicable
year.

Thompson Nicola Area will award the Judith Horley Memorial Bursary of $300 to
an Area guiding member to assist in the cost of post secondary education. Proof
of registration in post secondary must be provided for bursary to be issued.

An emergency assistance fund will be established in the budget each year for the
use of girl members who may not otherwise be able to participate in Guiding
and/or Guiding events. The Area Commissioner(s) will administer the fund.
District Commissioners will be made aware of the fund.
4. Area Meetings:
 Area Council will cover the cost of the luncheon and coffee for area meetings.
There will be a donation jar at Area meetings to help pay for lunch. Area will
cover lunch costs for only one commissioner per District.

All Guiders are asked to respond to the call to meeting by the Monday prior to the
meeting. If there is no response by that time, lunch will be ordered for them.
Except for extenuating circumstances, Guiders will be invoiced $10 to cover the
cost of lunch if they do not attend and lunch has been ordered for them.

Area travel funds are available to council members travelling to Area Council
meetings. In the event of Co-Commissioners, mileage will only be paid to one
attendee. Travel funds will also be paid to guiders travelling on Area business.
The travel allowance is $.40 per km.
TNA Guidelines 2012
1
January 2012
GIRL GUIDES OF CANADA – THOMPSON NICOLA AREA
GUIDELINES 2012
5. Area Council Assistance:
 Area Council will provide the Area Commissioner an annual discretionary fund of
$500 to be paid each September. Co-commissioners will share that amount.

Area Council will provide an annual discretionary fund of $30 for each for the
Area Council Advisors/Co-ordinators including the Secretary and Treasurer. This
amount will be paid annually in September. The Campsite Manager will not
receive this fund. In the case of Co-Advisors, the amount will be divided equally.
6. Area Event/Projects:
 Area sponsored events and projects are not intended to create a profit to the
Area.

The Committee Head for each event is required to submit a budget to Area
Treasurer and Commissioner prior to the event. Net Profit/Loss variances
greater than 10% or $250 from the original budget are to be discussed with Area
Commissioner and Treasurer prior to the event occurring. After the event a
report including financial accounting should be submitted to Area Council by the
committee head.

Area may advance operational funds to self-supporting Area projects. These
funds must be repaid from the project revenue.

There will be no refunds for any Area members who have registered and paid for
an Area event and are unable to attend the event.
7. Area training:
The training registration fee for Area trainings may be up to Five Dollars ($5.00) for
evening sessions and Fifteen Dollars ($15.00) for day sessions and will not exceed Fifty
Dollars ($50.00) for week-end training.
8. Area storage:
Area Council will contract internal and external storage for camping, canoes and other
area equipment and supplies. This central storage will also house financial records for
all units and districts in the Area for the required 7-year retention period and all other
forms that Area is required to store.
9. Financial Reviewers:
 All reviewers must be approved by the Council concerned.
 The reviewer must not be related to any of the signing officers on the bank
account.
 The reviewer may not be a signing officer on the bank account.
 The Area Treasurer is the approved financial reviewer for all districts and trefoils
reporting to Area Council.
TNA Guidelines 2012
2
January 2012