New Jersey State Funded
Nonpublic School Programs
2015-16 School Year
Nonpublic School Services
Division of Charter Schools,
School Choice and Educational Technology
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Overview of Nonpublic ProgramsResponsibilities
NJ Legislature
Statutes
Annual funding amounts
NJDOE
Regulations
Funding disbursement
Oversight
School Districts
Consultation
Management and oversight
Implementation
Nonpublic Schools within District Boundaries
Consultation
School and Student Participation
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Overview of Nonpublic Programs
Chapter 192 – Auxiliary Services
Chapter 193 – Remedial Services
Nonpublic School Health Services
Nonpublic School Textbook Program
Nonpublic School Technology Initiative
Nonpublic School Transportation
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State Nonpublic Programs
Participation
To participate in
State programs,
nonpublics must:
• Register with the NJDOE
• Submit the Nonpublic
School Enrollment Report
every year!
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Chapter 192 and Chapter 193
Auxiliary Services (Ch. 192)
• Compensatory education in language arts and math
instruction
• ESL
• Home Instruction
Remedial Services (Ch. 193)
• Evaluation, re-evaluation to determine eligibility for
services
• Supplementary instruction
• Speech-language services
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Chapter 192/193
District Responsibilities
Consult
with the
nonpublics
Verify
student
eligibility
for services
Provide the
services (or
manage a
provider)
Keep
student
records
Account for
funds
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Chapter 192/193
Eligibility Criteria
Full-time students in a nonpublic elementary or
secondary school (grades K-12) located in New Jersey
If parents/guardians are residents of New Jersey:
• Eligible for all services
• If a student boards on campus, the district where the parents reside
is the child’s district of residence
If parents/guardians are residents of another state:
• May receive only initial or annual evaluation or re-evaluation
(Chapter 193 services)
Parent application for services: 407-1 form
• Must be submitted annually before services can begin
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Chapter 192/193
Timely and Meaningful Consultation
Why?
When?
• To provide the best services possible to
students in nonpublic schools
• Annually, in time to begin services at the start
of the school year
• Before changing providers
• Before the RFP or competitive contracting
processes
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Chapter 192/193
Timely and Meaningful Consultation
What?
• Time, place and format of services
• Method of student assessment for
evaluative and formative purposes
• How results will be communicated
to nonpublic school parents
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Chapter 192/193
Third-Party Provider
District retains responsibility for management,
oversight and delivery of Chapter 192 and Chapter
193 services
Clinic or agency must be on NJDOE-approved list
Contracts should include:
•
•
•
•
•
Scope and nature of services
Cost and method of payment for services
Professional staff, facilities and student records for services
Details of administration of the programs to be provided
Budget: administration, per student amounts for each service
and total program cost
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Chapter 192/193
Sectarian Nonpublic Schools
For sectarian nonpublic schools:
• Instructional services must be supervised by
district or service provider staff
• Religious instruction cannot be not
introduced
• Staff providing instructional services must be
employees of the district or contracted by the
district
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Chapter 192/193
Fiscal Management
 Submit the Report of Nonpublic Auxiliary and
Handicapped Services in November to receive
funding for the following school year
 Request additional funding if additional students
need services through the Chapter 192-193 Funding
Statement and Additional Funding Request
 File the Nonpublic Project Completion Report in
August
 Retain all documentation of student eligibility
 407-1 forms
 Proof of eligibility
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Chapter 192 Auxiliary Services Overview
Auxiliary Services (Ch. 192)
• Compensatory education in language arts and
math instruction
• ESL
• Home Instruction
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Chapter 192: Compensatory Services
Compensatory Services
• To assist students who have academic needs
that prevent them from succeeding in regular
school programs
• Programs in language arts and math offered
during or beyond the normal school day
• Supplemental to the regular programs
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Chapter 192: Compensatory Services
Student Eligibility
Kindergarten
• Observational assessment + work samples
Grades 1-2: Three of the four measures
listed
• Teacher and parent survey, interviews, observational
assessments
• Work samples collected over time, including
performance based assessments
• Developmental screenings, checklists
• Report cards, tests, projects
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Chapter 192: Compensatory Services
Student Eligibility
Grades 3-12
• Tested annually (after March 15 of prior year)
• Below the 40th percentile on the most recent
version of a valid and reliable standardized
assessment or below established proficiency level
on the PARCC
• For students exhibiting poor classroom
performance who scored below the 50th
percentile but not below the 40th percentile, use
additional criteria, such as report cards, book
level tests, teacher ratings and writing samples
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Chapter 192: ESL
Student Eligibility
Native language other than English
Scores below cut-off level of English language
proficiency on a NJDOE-approved language
proficiency test
At least one other indicator:
• Level of reading English
• Previous academic performance on a standardized test in English
• Input of teachers and other staff
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Chapter 192: Home Instruction
Student Eligibility
Unable to attend school for more than 10
consecutive days or 20 cumulative days due to a
temporary or chronic health condition
Written determination from the student’s
physician documenting need for confinement at
the student’s residence or other treatment setting
Verification of documentation by the school
district’s physician and approval or denial
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Chapter 192: Home Instruction
District Requirements
The school district or third-party provider must
establish a written plan for delivery of instruction
The teacher providing instruction must be
appropriately certified
The teacher must provide instruction for the
number of days and length of time sufficient to
continue the student’s academic progress
dependent upon the student’s ability to participate
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Chapter 192: Home Instruction
Referral for Evaluation
When the provision of home instruction
exceeds 60 calendar days, the school physician
must refer the student to the child study team
for evaluation, pursuant to N.J.A.C. 6A:14-4.8
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Chapter 193 Remedial Services Overview
Chapter 193 – Remedial Services
• Examination and Classification
• Initial evaluation
• Annual evaluation
• Re-evaluation
• Supplementary Instruction
• Speech Language Services
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Chapter 193
Initial Evaluation
Why?
When?
• To determine if a student is eligible to receive
Chapter 193 services and if so develop a
service plan
• Throughout the school year
• All evaluations must be completed by June 30
or if not, the entire evaluation is billed to the
next school year
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Chapter 193
Annual Evaluation
Why?
When?
• To determine if any revisions of a
student’s service plan are required
• Annually, or more often if necessary
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Chapter 193
Re-evaluation
Why?
When?
• To determine if the student continues to be
a student with a disability
• Within three years of the previous
classification or sooner if conditions warrant
or if the student’s parent or teacher requests
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Chapter 193
Supplemental Instruction
Supplemental to the primary instruction
for the subject being taught
• May not replace the instruction provided by the
general education teacher
• Must be specified in each student’s service plan
• Must be delivered by an appropriately certified
teacher to an individual student or group of students
not to exceed six
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Chapter 193
Speech Language Services
Provided to classified students in
addition to the regular instructional
program
• Includes language, articulation, voice and fluency
• Must be specified in each student’s service plan
• Must be delivered by an appropriately certified
teacher to individual students or groups of students
not to exceed five
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Chapter 192/193
NJDOE Guidance
Auxiliary and Remedial Services for
Nonpublic School Students
Guidelines
• Statute, code and DOE guidance
Timely and Meaningful
Consultation
• Effective consultation practices
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Nonpublic School
Health Services
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Required Basic Nursing Services
Assistance with medical examinations including dental
screening
Screening of hearing
Maintenance of student health records and notification
of local or county health officials of any student who
has not been properly immunized
Emergency care to students who are injured or become
ill at school or during participation on school team or
squad
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Additional Medical Services
Additional medical services
• May include necessary equipment, materials,
supplies
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Health Services
Recent Legislation
As of May 5, 2014, in accordance with N.J.S.A.
18A:40-27.1, state funded nonpublic school
nursing services providers are permitted to
treat pre-K students in emergency situations
Pre-K students must be attending a nonpublic
school with a Kindergarten to be eligible to receive
nursing services in emergency situations
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Health Services
Timely and Meaningful Consultation
Why?
When?
• To advise the nonpublic school of the amount of
funds allocated
• To agree on the health services to be provided and
any supplies or equipment that can be purchased
• Annually, in time to begin services at the start of
the school year (new code in process)
• Before the RFP or competitive contracting
processes
• Before changing providers (new legislation)
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Health Services
Consultation Requirements
Nursing Consultation Agreement Form
• Amount of funds allocated to the nonpublic school
• Health services to be provided
• Equipment or supplies to be provided
• Criteria to be used in the contracting process
• Start date for nursing services
• How the nursing position will be filled in the event of
a long term absence or leave
• Signed by the nonpublic school administrator and the
district chief school administrator, or designee
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Health Services
Reporting Requirements
What?
• Verification that the required conference was held (Nursing Consultation
Agreement Form)
• A copy of the contract with the service provider, if applicable, and approved
minutes of the district board of education meeting approving the contract for
the year
• Rationale for the distribution of funds
• A description of the type and number of services that were provided during
the previous school year (Annual Nonpublic School Nursing Report Form)
When?
• By October 1
To Whom?
• The Executive County Superintendent with a copy to the nonpublic school
administrator
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Health Services
Reporting Requirements
Rationale for the Distribution of Funds
• Amount of funds allocated to the nonpublic school for
nursing services
• Number of annual service hours
• Nursing service hourly rate
• Total nursing service costs
• Nursing services to be provided
• Equipment or supplies
• Start date for nursing services
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Health Services
Guidance
The Nursing Program Guidance
• Statute, code and DOE guidance
Nursing Services Fact Sheet
• District cost constraints
• Contracting with third-party providers
Model Service Provider Proposal
Evaluation Rubric/Methodology
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Overview of Nonpublic School
Responsibilities-Health Services
NJ Legislature
Statutes
NJDOE
Regulations
ALL Nonpublic Schools
Implementation
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Health Services
New Legislation
 Scholastic Student-Athlete Safety Act, June 27, 2013
N.J.S.A. 18A:40-41.6
 PPE Form
 The Student-Athlete Cardiac Assessment
Professional Development Module
 Health History Update Questionnaire
 http://www.state.nj.us/education/students/safety/
health/services/athlete/
 Additional Information on School Health Services:
http://www.state.nj.us/education/students/safety/hea
lth/services/
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Health Services
New Legislation
 New Epinephrine Requirements, February 5, 2015
N.J.S.A. 18A:40-12.5(f)
 Maintain a supply of epinephrine auto-injectors
 Permit school nurse or trained designee to administer to
any student without a known history of anaphylaxis when
the nurse or trained designee in good faith believes the
student is having an anaphylactic reaction
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Nonpublic School Textbook Program
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Nonpublic School Textbook Program
Definition of a Textbook
What?
Textbook means books, workbooks or manuals,
whether bound or in loose-leaf form; or electronic
textbooks including but not limited to:
 Computer software
 Computer-assisted instruction
 Interactive videodisc
 Other computer courseware and magnetic media
 May not be superseded by any other book for 5
years, except upon the authorization of the board
of education
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Nonpublic School Textbook Program
Definition of a Textbook
Not
 Reference materials
 Encyclopedias, almanacs, atlases and general special
purpose dictionaries, of which the student does not have
individual use
 Supplementary materials
 Supplementary books, magazines, newspapers and
audiovisual materials normally housed in the school library
 Other Materials
 Test and testing materials
 Teacher’s editions of textbooks and review books
 Computers (hardware), computer software materials such as
blank discs, computer chips, and computer correction
devices
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Nonpublic School Textbook Program
Challenges
Districts need textbooks
at the start of the school
year, but
Districts receive textbook
funds in mid July, and
District purchasing
processes may require
board resolution
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Nonpublic School Textbook Program
Solutions
Consultation
• Consultation between the nonpublic school and the
district should occur between March and April to
determine the textbooks to be ordered for the
upcoming school year and the number desired
Prepare purchase order early
• In May, submit the purchase order
• Use between 75% and 85% of the previous year’s
entitlement amount OR $50.00 times the count from
the Nonpublic Enrollment Report as a conservative
estimate of the nonpublic school’s entitlement
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Nonpublic School Textbook Program
Solutions
Receipt of the funds
• Upon receipt of the funds (3rd week in July),
inform the nonpublic school of the State
allocation received, AND
• Order additional textbooks with any remaining
funds, in consultation with the nonpublic school
Delivery of Textbooks
• Textbooks should arrive within 6 to 8 weeks of
ordering and prior to the beginning of the school
year
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Nonpublic School Textbook Program
Guidance
Nonpublic School Textbook Program
Guidelines
• Statute, code and DOE guidance
Best Practices for Timely Provision of
Textbooks to Nonpublic Schools
• Recommendations for district purchasing procedures
that may improve the timeliness of textbook delivery
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Other Nonpublic Programs
Nonpublic School Technology Initiative
• See the PowerPoint presentation from the May 1, 2015
Nonpublic School Technology Initiative technical assistance
session
Nonpublic School Transportation
• Refer to the Nonpublic School Transportation Guidance
Document for detailed information
• For additional nonpublic school-related procedures, see the
Office of School Finance’s Student Transportation webpage
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Nonpublic School Federal Programs
IDEA Part B: NJDOE Office of Special Education
Contact Pat Gray: patricia.gray@doe.state.nj.us
http://www.state.nj.us/education/specialed/
Title I: NJDOE Office of Supplemental Educational Programs
Contact Anthony Wright: anthony.wright@doe.state.nj.us
http://www.state.nj.us/education/title1/leg/policy/equitable.shtml
Title III: NJDOE Office of Supplemental Educational Programs
Contact Lori Ramella: lori.ramella@doe.state.nj.us
http://www.state.nj.us/education/bilingual/title3/nonpublic.htm
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Contact Us!
nonpublicschoolservices@doe.state.nj.us
Greg Kocher: (609) 633-0251
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