Chattanooga-Area UPF Supplier Opportunities Forum
UPF Materials and Equipment
Elaine Najmola
UPF Purchasing Group Manager
Introduction
Agenda
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Introduction
Agenda
Safety Minute
Procurement Postings
Upcoming Bids
Expression of Interest
Information Security
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Request for Proposal
Specification
Onsite Services/Installation
General Information
Contact Information
Questions and Answers
Safety Minute
• In case of an emergency please note emergency exits
- Don’t use elevators – use steps
- Don’t panic – walk in orderly fashion
Also please remember today is Halloween and children will be trick or
treating by the time you get home this evening. They will be distracted
so look out for them.
Procurement Postings
• B&W Y-12 Procurement Forecast Page
http://www.y12.doe.gov/suppliers/procurement/subcontracting/subcontr
acting-forecasts/y-12-forecast
• FedBiz:
- EOI is posted at: www.fbo.gov
- Type in “Y-12” in Solicitation # box and hit enter
UPF Upcoming Bid Requests
PURCHASE ORDERS
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Electric Tube Conversion Furnaces (Q)
Hydraulic Break/Shear Press (RS)
Electric Oxide Furnaces (Q)
Bottom Loading Furnaces (Q)
Centrifuges (Q)
Calciner (Q)
Vacuum Annealing Furnaces (Q)
Rebar Detail/Supply/Fabrication (Q)
Structural Steel (Q)
Embedments (Q)
Concrete Formwork (C)
Office Furniture (C)
Process & Specialty Skids (Q)
Gloveboxes/Integration (Q)
Pipe Hangers (Q)
Pipe Spools (Q)
Access Doors (C )
SUBCONTRACTS
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Horizontal Jack & Bore (C)
Tower Cranes (C)
RUBB Tent Upgrade (C)
Concrete Testing (Q)
Plug & Abandon Monitoring Wells (C)
Surveying Services (Q)
Standard Penetration Testing (Q)
Construction Labor & Equipment (C)
Gas Storage Building (C )
Modular Office Facilities (C )
Admin Building (C )
Process Support Facilities (C )
Welding Management (Q)
Fireproofing (Q )
Architectural Finishes (C )
HVAC Fab / Install (Q )
Q – Nuclear Quality NQA-1 2008 w/ 2009 Addendum
RS – Risk Significant Commercial Produces (ISO 9000)
C – Industrial Commercial Products/Services
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Fire Protection (Q)
Cooling Towers (C )
Firewater Pump Houses ( C)
Substation (C )
Insulation (Q)
Lightning Protection (C)
Chillers (C)
Paving (C)
Roofing (C)
Painting/Coatings (C)
Siding (C)
Fire Detection (Q)
Expression of Interest (EOI)
• A request for EOI does not constitute an invitation for sealed bids, a
request for proposals, or offers. The purpose of this request is to
identify prospective and qualified firms. Responses received will be
used for planning purposes and determining candidates for subsequent
procurement actions, if any
• All procurements >$150k are posted on FedBiz
• EOI posting includes the NAICS code for the item to be procured
• Lists minimum criteria for receipt of proposal
• Brief description of specification
• Due date for submittal of EOI
• Point of Contact - Buyer
Information Security Process
If Specification contains “Sensitive Information”:
• Y-12 Security Personnel will provide training to Subcontractor
• Subcontractor Requirements
- Be knowledgeable and able to recognize sensitivity of information in
your possession.
- Only Employees who have had training and a need to know may
have access to sensitive information.
- Information will have special storage requirements
- This clause and training is required to be flowed to all lower-tier
subcontractors and suppliers
Classified Information
If Applicable:
• Access will be kept to absolute minimum required
• Access limited to DOE Q or L cleared individuals
• Must have current FOCI determination (Foreign Ownership, Control, or
Influence)
• Possession of classified information at vendor/subcontractor facilities
requires off-site possessing facility certification by
Y-12/NNSA
- Minimum six months preparation
- Subcontract must be in place prior to initiation of certification
- Facility must meet Y-12/NNSA requirements
Off-Site UCI Processing
Your Security Requirements = Our Security Requirements
• Any processing off-site (not on Y-12 computers or networks) requires
certification and approval by Y-12 prior to processing at Seller’s facility.
Will require visit by Y-12 personnel and security plan for approval to
operate.
• Y-12 information and information systems must be kept separate from
other Seller data. Data and information may not be comingled.
• Computing platforms and operating systems must meet Y-12 Cyber
Security standards. Software must meet Y-12 Software Quality
Assurance measures.
• Standards will be provided to Seller prior to certification.
Off-Site UCI Processing (cont.)
• System security must be maintained and regularly reassessed
• All media (including hard drives, thumbdrives, CD/DVDs, tapes, etc.)
must be encrypted using Federal Information Processing Standards
(FIPS) 140.2 approved encryption modules as approved by Y-12
• All media and documents containing UCI must be surrendered to Y-12
at conclusion of contract or task. Documented notification of surrender
of media and documents to Subcontract Technical Representative
(STR) must be provided
• Loss or compromise of data or information must be immediately
reported to Y-12
Request for Proposal (RFP)
• Index of RFP:
- Section A. RFP Agreement Form
- Section B. Equipment/Price and Cost
- Section C. Specification/Scope of Work
- Section D. Delivery, Shipping and Packaging
- Section E. Performance Period and Payment
- Section F. Administrative Information
- Section G. Clauses
- Section H. List of Attachments
- Section I. Instruction to Offerors
- Section J. Evaluation Factors and Award
Request for Proposal (RFP) (cont.)
• Sections B-H will be basis of subcontract
• Sections I and J discuss the evaluation and award criteria
- Discussion on lowest price/technically acceptable or evaluated
procurements
- Provide ALL Requested Information Following the Format Given
- IMPORTANT – Submit Best Offer Initially; Award May be Made
without Discussion
• Critical Technical considerations:
- Specification Experience
- Technical Core Competencies
- QA Program Requirements/Required Certifications
Request for Proposal (RFP) (cont.)
• Section A “ Agreement Form” Top right hand block denotes duration
that the proposal pricing will be held for
• Section A must be signed by authorized Company Representative
• Acknowledgement of Amendments
- Signed Amendments Must be Included with Offer
Specification
• Defines what is to be purchased
• Provides list of required award submittals
• Defines quality requirements
• Provides milestone schedule
• Provides fabrication standards
Onsite Services/Installation Oversight
• Must be U.S Citizen
• May require clearance
• Requires additional insurance
• Additional ES&H requirements
General Information
• Offeror Responsibilities
- IMPORTANT – Read the entire RFP
- Understanding Offer Evaluation Criteria; Both Technical & Business
Management
- Follow all Instructions for Submission of Offer
- Complete & Sign All Documents Requested with Offer
- Late, Partial or Incomplete Offers May Not be Considered
• Important Dates
- Deadlines for Questions
- Offer Closing Date
• Point of Contact
- During the Solicitation Phase – BUYER ONLY
General Information
• Engineered Equipment and left in place Materials (Embeds, Rebar,
Steel, etc…) will require Subcontractor to have an 2008 NQA-1
Program with 2009 Addendum.
• Engineered Equipment RFP’s can be issued either as a:
- Fabricate to print
- Design and Fabricate
• Engineered Skids
• Take advantage of “Assistance for TN Company’s” – TN Dept. of
Economic and Community Development
• Take advantage of UT Programs concerning working with UPF
• Dunn & Bradstreet Report will be ran on each potential awardee to
determine financial stability.
Contact Information
Elaine Najmola
UPF Purchasing Group Manager
(865) 241-1241
najmolame@y12.doe.gov
Questions & Answers
DISCLAIMER
This work of authorship and those incorporated herein were prepared by
Contractor as accounts of work sponsored by an agency of the United States
Government. Neither the United States Government nor any agency thereof, nor
Contractor, nor any of their employees, makes any warranty, express or implied,
or assumes any legal liability or responsibility for the accuracy, completeness,
use made, or usefulness of any information, apparatus, product, or process
disclosed, or represents that its use would not infringe privately owned rights.
Reference herein to any specific commercial product, process, or service by
trade name, trademark, manufacturer, or otherwise, does not necessarily
constitute or imply its endorsement, recommendation, or favoring by the United
States Government or any agency or Contractor thereof. The views and opinions
of authors expressed herein do not necessarily state or reflect those of the
United States Government or any agency or Contractor thereof.